Preventing Violent Extremism Together:
Funding Application 2008 - 2009
Revision date: 14 August 2008
INTRODUCTION
All organisations seeking grant funding must complete this form. Applications that do not
provide the required information cannot be accepted. If you would like to discuss the
form or would find it helpful for us to comment on a draft of your application, please send
the draft (making it clear that it is a draft seeking comments) to us at PvET Project Team
c/o Equality and Diversity Division, Birmingham City Council, Congreve House,
3 Congreve Passage, Birmingham B3 3DA.
Please tick if this is a draft proposal for comments
Applications can be accepted by email as long as signed copies follow. However,
funding decisions will not be confirmed until the signed application is received.
CRITERIA FOR FUNDING
The purpose of this programme is to increase the capacity and resilience of communities to
resist violent extremism and feel a welcome part of wider British Society.
The desired outcomes from this programme are to support the ongoing development of
cohesive communities in Birmingham in which citizens value one another and play an engaging
and active role in the community.
These outcomes are aligned to the core objectives of the Prevent Strategy (published May
2008) and consist of the following key strands:
1. Challenging the violent extremist ideology and supporting mainstream voices;
2. Disrupting those who promote violent extremism and supporting the institutions where they
may be active;
3. Supporting individuals who are being targeted and recruited to the cause of violent
extremism;
4. Increasing the capacity of communities to resist violent extremism; and
5. Addressing the grievances that ideologues are exploiting.
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Awards for funding are very much based on the quality of the application. This means that:-
The eligibility criteria has to be met
That the project meets the aims set out in one of the themes of work
That all qualifying elements are submitted and satisfied
That the organisation or group meets the engagement criteria
The central themes of Birmingham City Council are:
Reclaiming
Islam
Women and young people
Media
and
communication
We would particularly welcome project applications from organisations working with women and
young people from the Muslim community in Birmingham.
ENGAGEMENT CRITERIA
Birmingham City Council will only engage with those organisations and groups whose aims and
intentions are consistent with the Prevent Strategy and who meet the below criteria:
1)
Publicly rejects and condemns violent extremism and terrorist acts
2)
Can show its actions are consistent with its public statements
3)
Can show that its affiliated members or groups to which it is affiliated meet these criteria.
4)
The organisation or group defends and upholds shared values including:
•
Respect for the rule of the law
•
Freedom of speech
• Equality
of
opportunity
•
Respect for others
•
Responsibility for others
WHAT HAPPENS NEXT
Your application will be considered and appraised against the following areas:
1. Applicant details (Q1)
2. Project details (Q2 – Q7)
3. Information on the application organisation (Q8 – Q18)
4. Activities and expenditure (Q19 – Q22)
Once concluded an outcome decision letter will be sent confirming our judgement. Successful
applicants will be asked to sign a Service Level Agreement (SLA) prior to undertaking the work
or service commissioned.
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PvET Funding Application Form 2008
Please read the application pack carefully before completing this form.
Application
There are guidance notes next to each question.
number
Please write clearly in black ink or type. Do not use correction fluid.
Q1
Contact Details
Name of your group
Name of your project
Contact address, including full postcode
Postcode:
Is this address (tick one box only):
Your group’s office
The main contact’s address
Other
(please specify)
Main contact for this application
This must be someone
Title:
Date of Birth
from your group who
knows about your project,
First Name:
normally the person
completing the form.
Surname:
Position held in the group
Email address
Phone Number: Day
Evening
E
If you have any specific communication needs, tell us what they are:
Textphone
Sign
language Other
language
(please specify)
Other
This form is available in large print on request to
[email address]
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TELL US ABOUT YOUR PROJECT
Q2
Describe the project that you are applying for in not more than 255 characters.
Project Summary:
Q3
Describe the project that you are applying for in detail
What project or activities will take place if you receive a grant?
Be
specific
about
what
you will
do and
how you
will do it.
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Q4
Describe the need for your project
Please explain how you know that there is a need for this project and
Tell us how you
what difference the grant will make.
have identified the
need for the project,
either within your
group or community
and how your project
will meet this need.
Q5
Birmingham City Council has identified the following themes of work which will be
considered for funding:
•
Reclaiming Islam
•
Women and Young People
•
Media and Communication
Please indicate below which theme(s) your project will address and provide any additional
information about how the project will do this.
Q6 Please tick which strand of the Prevent Strategy that your project will address
Challenging the violent extremist ideology Disrupting those who promote extremism
Supporting individuals Increasing the resilience of communities
Addressing grievances
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Q7 Please use this space to outline your key milestone, targets, and expected date of
completion outlining what resources will be used and how they will be applied.
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TELL US ABOUT YOUR GROUP OR ORGANISATION
Q8
When did you start?
When did it first start meeting or
Month
Year
running activities or projects?
Q9
What is your status?
Tick whichever boxes apply
Registered Charity in England
Registration number
Exempt or excepted charity registered
with the Inland Revenue
Company limited by guarantee
Company number
Community group / society
Other
Q10 Briefly describe the purpose of your group/organisation. Please also attach your
constitution, a list of committee members and their positions and the agenda and
minutes of the last meeting.
Describe the usual
activities you
provide.
How often does your management committee meet?
Q11 If you are a branch of, or affiliated to, a larger organisation, please tell us which
one.
If you are linked to a larger
organisation, please provide
details.
Q12 Do you have an agreed equal opportunities policy?
Yes
No
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Q13 Please state what particular steps you plan to take to
implement equal opportunities through the project or
activities you are planning
Please give examples of how
you challenge discrimination;
combat harassment; work to
eliminate unlawful practices;
implement your policy through:
a) Recruitment
practice
b) Promotion of good
community relations
c) Accessibility of services
Q14 How will you know that the project has been
successful?
Please tell us what you will do to
keep the project on track and
how you will recognise its
success.
Please note that there will be
monitoring requirements should
your application be successful.
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Q15 Are you aware of any other organisation delivering a similar project within the
target area? If so, how is the project you will provide different to the one that is
already in existence?
Please tell us what is unique
about your project. e.g targeting
a particular section of the
community or additional
activities to those which already
exist.
Q16 What are the main risks for the success of the project, and how will you manage
these risks? (please use additional sheets where necessary)
Risks to your project are things
such as:
Financial challenges, increased
need for the project; staffing
issues, communication, lack of
use
Q17 What are your plans for the future of the project when this funding comes end?
Please tell us about your plans
for the project after funding
concludes.
Will the project come to an end
or continue? Please tell us what
you intend to do.
Q18 What insurance cover does your organisation have?
Please list the cover you hold
and with whom you hold it.
Please include a copy of any
insurance, certificate/s with this
application, e.g. employer
liability, public liability
professional indemnity.
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Q19 Tell us how much money you need for your project and
give us a breakdown of what the money is for
A
B
Amount
Item or activity
requested
Total cost
from us
Please use general
£
£
headings. In Column A
tell us how much funding
£
£
you are requesting. In
Column B tell us about
£
£
the total cost. (A detailed
breakdown should be
£
£
shown on your income &
expenditure and
£
£
projected budget).
£
£
Remember to add VAT
where it applies.
£
£
Please total all columns.
£
£
These totals will tell us
whether there is a gap
£
£
between the total cost
£
and the grant you are
£
requesting from us.
£
£
£
£
Totals
£
£
Q20 Please provide details of any applications to other funding sources for this project
Amount
Not
This information
Name of funder
Awarded
pending
requested
awarded
will assist us in
understanding
what
percentage (%)
of the cost of
the project you
are requesting
funding for.
Q21 Provide details of all other partners and what they are contributing, e.g. in kind
support
A partner is someone with an
interest in the project who is
supporting with e.g.
accommodation, skills,
administrative support
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Q22 Please describe any contribution you are making towards this project
This can be in cash, or an
estimate of any ‘in kind’
contribution such as:
a) the amounts of volunteers’
time, or
b) the value of hiring a venue you
are using for your project.
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F1
Please give us your bank or building society account details (for payment purposes)
Please double check that the information you provide is accurate
Your group’s account name
Your
bank/building society account
must be in the name of your group.
Bank/Building Society name
We need this information to pay your
grant without delay, if your application
is successful.
Bank/Building Society address
Bank Account number
Sort Code
(must be eight digits)
-
-
or Building society
roll number
(Use this box only if you have a
Building Society roll number)
List all the people who are authorised to sign cheques or
We will only pay grants into an
withdrawals on this account.
account which requires at least
two people to sign each cheque or
Name
Position in group
withdrawal.
Name
Position in group
It is recommended that these
people should not be related.
Name
Position in group
Name
Position in group
How many people have to sign each cheque or
withdrawal from this account?
F2
Provide the following details from your most recent annual accounts.
Account year ending:
Please do not write ‘see enclosed
accounts’.
Day Month Year
Total (gross income)
£
You should take these figures
from your most recent annual
accounts, which you also need to
Minus total expenditure
£
send us.
Equals loss / profit for the year
£
Savings (reserves, cash or investments) £
F3
Signature of main contact
I confirm that, to the best of my knowledge and belief,
all the information in this application form is true and
correct. I understand that you may ask for additional
information at any stage of the application process.
This must be the signature of
the person named (in Q1) as
main contact and not be the
Signed
Date
same person who has signed
in F4.
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F4
Declaration
Please read the following declaration carefully and sign it, the conditions will apply to
you if your application for funding is successful.
I accept, on behalf of my organisation, that the following conditions will be attached to any
funding received:
1.
Please declare any direct or indirect personal interest with a Birmingham City Council
elected Member or officer (eg if a Birmingham City Council elected Member or officer is a
member of, or regularly attends, your management/Decision Making Committee). If you
are in doubt please declare it:
2.
All the organisation’s promotional material relating to the funded project will acknowledge
the support of Birmingham City Council and will display the Council logo where
appropriate.
3.
N.B. Organisations are not required to print new stationery for this purpose but to display
the Council logo where appropriate during the funding period eg: on posters and
presentations. (Assistance on correct usage of the logo can be obtained from the
Council’s Design and Print Section by calling 0121 303 0064).
4.
The funding will not be used to promote any activity deemed to be outside the definition of
the engagement criteria or illegal acts.
Senior contact (this can be a Trustee)
I confirm that to the best of my knowledge and belief, all the information in this application form
is true and correct. I understand that you may ask for additional information at any stage of the
application process.
Signature:
For example, this may be the
Chair, Vice-Chair, Secretary,
Treasurer, Chief Executive or
Name:
Director.
This person must read and sign
the application.
Position:
This must not be the same
person who has signed in F3.
Date:
If an application is knowingly
submitted with false information it
Email:
will be disqualified and be
withdrawn
Please ensure that all the required information is supplied
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ADDITIONAL INFORMATION
You must complete this section. It gives us important information about
Count everyone who has
the people who will benefit from your project.
a role in planning,
organising or leading your
A1
How many people are involved in running your group?
group’s activities.
Management committee members
There must be at least
three management
Volunteers
committee members.
Other
A2
Of the people you included in your total for A1,
Put numbers in the
would you describe them as
appropriate boxes.
Disabled people
Young people (25 or under)
Some people may be
counted more than once
Older people (60+)
People of minority ethnic origin
if they are covered by
more than one of the
Other
descriptions.
A3
What ages are the people who you hope to benefit through
Please estimate how
your project?
many people of each age
will benefit from your
0-5
6-10
11-16
17-18
project and put numbers
19-25
26-59
60+
in boxes
A4
What percentage of people who benefit from this
project live within Birmingham?
A5
How would you describe the people who will benefit from
your project?
Please tick boxes
People living in the inner city
Young
People
People living in the outer city
Muslim
Women
A6
Tell us about the people who will benefit from your project
Please estimate how many
people of each ethnic
White
origin will benefit from your
British
Irish
Other
project. This should reflect
the community that you
Mixed
serve.
White & Black Caribbean
White & Black African
White & Asian
Other
Asian or Asian British
Indian
Pakistani
Bangladeshi
Other Asian
Black or Black British
Caribbean
African
Somali
Chinese or other ethnic group
Chinese
Other ethnic group
Please specify
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IMPORTANT!
We will only process your application if:
•
You enclose all the necessary/relevant* documents.
Document Enclosed
Constitution or set of rules
List of decision makers/ committee members / trustees
(showing names & positions)
Equal Opportunities/ Health & Safety Policy
Bank Statements (last 3 months)
Business Plan (updates will suffice if one submitted last year)
Most recent annual accounts (audited/certified as
appropriate)
Projected Income & Expenditure and overall budget for this
project
Relevant Certificates of Insurance
Copies of relevant certificates demonstrating quality
standards or affiliation to umbrella bodies
•
You complete the checklist below
CHECKLIST
Tick or cross
We have answered all the questions on the application form.
A senior person from our organisation (not the person named in Question 1) has
signed the Contract.
We have made a copy of this application to keep for our reference.
Please remember:
If you have not answered all the relevant questions and sent all the information we require,
we
will return your application to you and this will cause a delay.
Please address your completed application to the PvET Programme Manager. Funding
applications will be accepted via post, email or fax.
Equality and Diversity Division
Birmingham City Council
Congreve House
3 Congreve Passage
Birmingham
B3 3DA
Email: [email address]
Fax: (0121) 233 9117
Enquiries: (0121) 303 2545
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