James Watson
[[FOI #17355 email]]
22 September 2009
Our Ref: FOI 2009/145–F0068743
Dear Mr Watson,
Re: Freedom of Information (Scotland) Act 2002 – Request for Information
Thank you for your email which was received by the University on 26 August 2009 timed
12:24 hours, requesting the following:
In response to a previous FoI request see:
http://www.whatdotheyknow.com/request/structure_of_student_lifecycle_p#incoming-
36179
You replied:
"During the due diligence phase consultancy was also provided by a specialist IT
consultancy working in partnership with the supplier. The costs of this were £293,982."
In relation to the above I would like to know:
1. A breakdown of £293,982?
2. Who was the University's chief negotiator for the due diligence?
3. A list of areas of concern that were addressed during the due diligence phase?
4. Who authorised the expenditure?
5. Was this level of expenditure (i.e. £293,982) planned prior to the due diligence
phase?
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University’s Response
"During the due diligence phase consultancy was also provided by a specialist IT
consultancy working in partnership with the supplier. The costs of this were £293,982."
In relation to the above I would like to know:
1.
A breakdown of £293,982?
This figure covers the consultancy costs of running a series of process workshops and
producing output documents on each functional area within the scope of the project.
£286,794.48 covered the costs of 300 man days of consultancy for workshops/associated
work for the process areas listed below:
1. Enquiry
Management
2. Marketing & Recruitment Management
3. Applications and Admissions – General Requirements
4. Admissions and Applications – UCAS Admissions
5. Applications & Admissions – Other On-line/Electronic Applications
6. Applications & Admissions – Paper-based Applications
7. Applications and Admissions – Visiting Undergraduate Admissions
8. Applications and Admissions – Short-Course Admissions
9. Applications and Admissions – Interview Management
10. Registration & Course Enrolment
11. Pre-Registration – Student Record Creation
12. Pre-Registration – Student Responsibilities
13. Pre-Registration – Accreditation of Prior Learning
14. Pre-Registration – Allocation of Academic Advisors
15. Registration
16. Course Selection
17. Academic Advising
18. Course Enrolment
19. Curriculum Management
20. Course Timetabling
21. Allocation of Staff
22. Room Booking
23. Progression and Assessment– Coursework and Exam Marking
24. Progression and Assessment – Annual Progression
25. Progression and Assessment – Honours Progression
26. Progression and Assessment – Final Degree Classification
27. Progression and Assessment – Special Circumstances
28. Academic Appeals
29. Student Discipline and Academic Complaints
30. Faculty Transfer
31. Managing Withdrawals
32. Exam Management
33. Exam Management – Creation of Exam Papers
34. Exam Management – Exam Timetabling
35. Exam Management – Creation of Candidate Records
36. Exam Management – Invigilation
37. Exam Management – Internal Examiners
38. Exam Management – Exam Boards
39. Exam Management – Disabled Student Adjustments
40. Management of Research Students
41. Post-Graduate Research Students
42. Management of Research Supervisors and Examiners
43. General Research Management
44. Fees and Student Finance
45. Fee Setting and Prediction
46. Invoicing/Sponsors
47. Interface to prospective students and students/Payments
48. Financial Aid, Bursaries and Scholarships
49. Debt Management
50. Attendance Recording
51. Absence Management
52. Graduation and Transcripts
53. Graduation Management
54. Production of Graduation Documentation and Transcripts
55. Honorary Graduates
56. Alumni
57. Course & Programme Management
58. Placements
59. Students with Disabilities
60. Employability, Careers Management and Personal Development Planning (PDP)
61. Student Support Services
62. Collaborations & Data Exchange
63. Publications
£7,187.50 covered the costs of consultancy/workshops on Customer Relationship
Management (CRM).
2.
Who was the University's chief negotiator for the due diligence?
There was not a role of chief negotiator. Project Team members and all members of the
Project Board were involved in the due diligence process.
3.
A list of areas of concern that were addressed during the due diligence phase?
The due diligence phase was used to confirm the strategic and functional fit of the Oracle
Campus Solutions product, the implementation model and the resource plan. Areas of
concern were addressed during process workshops. A list of these issues is attached in
Appendix A.
4.
Who authorised the expenditure?
Expenditure was part of the Senior Management Group (SMG) approved budget for the
project.
5.
Was this level of expenditure (i.e. £293,982) planned prior to the due diligence
phase?
The Project Board agreed that appropriate due diligence work should be completed prior to
contract signing. The work was undertaken on a “time and materials” basis and not as a “fixed
price” contract.
The supply of documents under the terms of the Freedom of Information (Scotland) Act 2002
does not give the applicant or whoever receives the information any right to re-use it in such a
way that might infringe the Copyright, Designs and Patents Act 1988 (for example, by making
multiple copies, publishing or otherwise distributing the information to other individuals and the
public). The Freedom of Information (Scotland) Act 2002 (Consequential Modifications) Order
2004 ensured that Section 50 of the Copyright, Designs and Patents Act 1988 (“CDPA”)
applies to the Freedom of Information (Scotland) Act 2002 (“FOISA”).
Breach of copyright law is an actionable offence and the University expressly reserves its
rights and remedies available to it pursuant to the CDPA and common law. Further information
on copyright is available at the following website:
http://www.ipo.gov.uk/copy.htm
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Yours sincerely,
Data Protection and Freedom of Information Office
