In case of enquiry contact Charity Main 
 
  Direct Dial 01223 458152 
  Fax 01223 458129 
 
  E-mail: [email address] 
 
 
 
Simon Kay 
Request-17248-
[email address] 
Finance 
 
 
 
 
 
21 September 2009 
 
 
 
Dear Mr Kay 
 
Freedom of Information Request 
 
I enclose the information you requested under the Freedom of Information Act 2000.   
Some of the information you requested has been withheld because an exemption 
applied. 
 
The original request asked for details of expenses claimed by all staff currently 
employed by the Council for the last 4 years.  Expenses paid prior to 21 December 
2007 were paid through the Council’s accounts payable system and no information is 
held within this system (for example payroll number) to enable us to cross reference 
easily to records held in the payroll system.   
 
Section 12 of the Freedom of Information Act provides an exemption from a public 
authority’s obligation to comply with a request for information where the cost of 
compliance is estimated to exceed the appropriate limit.  The Fees Regulations state 
that this cost limit is £450 for this authority.  We estimate that we would exceed this 
limit if we were to provide the requested information for the last four years.  However, 
we have been able to extract the information requested within the limits laid down by 
the act for claims paid from 21 December 2007 when we changed the system used 
to pay expenses.  The expenditure disclosed includes all reimbursements to 
employees for expenditure paid through the expenses system. 
 
Some data including employee names and exact current salaries of council officers 
has not been disclosed because it is personal information exempt from disclosure 
under Section 40(2).  We have chosen not to disclose current salaries against post 
titles as for many posts this would enable the identification of individual members of 
staff.  However, we have provided the full time lower and upper salary bands for 
each post. 
 
If you are not happy with the information enclosed or are not happy with the way in 
which your request has been dealt with please contact Julia Minns, Head of 
 
David Horspool, Director of Finance, Cambridge City Council,  
Second Floor. Lion House. Lion Yard, Cambridge, Cambridgeshire, CB2 3NA, 

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Accounting Services.  You may also contact the Information Commissioner if you are 
still not happy with the way your request has been dealt with.  The Information 
Commissioner’s address is: 
 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 
 
 
Yours sincerely 
 
 
 
Charity Main 
Accountant (Projects and Publications) 
 
 
 
 
 
 
 
 
 
 

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