Short listing Form 
 
Post: 
           
Date: 
           
Person Short listing: 
           
Applicant Name: 
           
 
STAGE ONE 
If the position has not been advertised externally at this stage check that 
all applicants are internal. 
Does the applicant meet the essential requirements?    
Yes / No 
 
(If NO do not proceed any further) 
 
Does the applicant have a disability? 
Yes / No 
Note that disabled applicants who meet the essential criteria must be 
offered an interview. 
 
STAGE TWO 
 
 
Comments / Notes 
Score 
 
Qualifications & 
           
           
Training 
 
 
 
 
Relevant 
           
           
Experience 
 
 
 
Knowledge 
           
           
 
 
 
Skills & Abilities 
           
           
 
 
Personal Skills 
           
           
 
 
Special 
           
           
Circumstances 
 
 
Total Short 
listing Score 
 
           
 
 
Guidance Notes for Shortlisting Applications: 
•  A minimum of two persons should complete short listing 
•  Where possible the shortlisting panel should be of mixed gender 
•  All persons shortlisting should have attended the mandatory Corporate 
Recruitment & Selection and Equality & Diversity courses 
•  All applications in the recruitment pack should be considered/shortlisted 
•  Please refer to the list of equivalent qualifications that have been 
included with your shortlisting pack to assist you. 
HR1_F07_V1.3_Apr09 

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(CONTINUED OVERLEAF) 
 
 STAGE 1 
•  Only a yes or no is required. If the applicant does not meet the essential 
criteria do not progress to Stage 2. 
•  Disabled applicants who meet the essential criteria must be offered an 
interview. 
 
STAGE 2 
•  Use the person specification criteria to match against the application 
form, using the scoring system below. 
•  At Stage 2 the minimum score awarded for each area is 4 and the 
maximum is 7 
•  Higher scores should be awarded where the applicant has met both the 
essential and desirable criteria 
•  The applicants with the highest score should be interviewed. 
 
 
SUGGESTED SCORING 
4  - 
Satisfactory match 
5  - 
Slightly exceeds person specification 
6  -  
Markedly exceeds person specification 
7  - 
Exceeds the person specification to an exceptional level 
 
ALL SHORTLISTING NOTES AND SCORES SHOULD BE RETURNED TO 
THE ADDRESS BELOW FOR AUDIT PURPOSES 
 
HR SERVICE DELIVERY CENTRE 
CUMBRIA COUNTY COUNCIL 
CAPITA BUILDING, SOUTH WING 
KINGMOOR BUSINESS PARK 
CARLISLE 
CA6 4SJ 
HR1_F07_V1.3_Apr09 

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