Neil Houston
What Do They Know
Barrow Borough Council
Corporate Services Division
Legal Department
TOWN HALL · DUKE STREET
BARROW-IN-FURNESS · CUMBRIA LA14 2LD
FAX: (01229) 876515
DX No: 63917 BARROW-IN-FURNESS
www.barrowbc.gov.uk
Our
Ref:
JH/FOI0973
Contact Name: Jane Holden
Date: 05/08/09
Yo
ur Ref:
Tel No:
01229 876452
Dear Mr Houston
FREEDOM OF INFORMATION ACT 2000 – INFORMATION REQUEST
Your request for information has now been considered and the information is now enclosed.
1. In line with the Council’s Retention Policy information relating to PCNs is retained for 3
financial years. Therefore the information provided dates from 1st April 2006. It is month by
month collective data and relates to the type of contravention, location and current status. The
Council’s reporting system cannot produce the remaining information in the format you have
requested, or provide the details on a case by case basis. The systems parameters have
enabled the production of the following information on 3 separate spreadsheets:-
• Month/Contravention/No
issued
• Case
status/totals
• Location/Contravention/no
issued
If you require this information on a “by day” basis, please let me know.
There are over 40,000 records for this period. To produce the information requested manually,
based on an average of 2 minutes per record, would involve approximately 1334 hours of work
(£33,350). This would exceed what we are required to do under FOIA which is 18 hours work
and a costs threshold of £450 as stated in the Freedom of Information (Fees and Appropriate
Limit) Regulations 2004.
Under
Section 12 of the Freedom of Information Act 2000 the Council is not obliged to comply
with your request and we will not be processing your request further. This letter acts as a
Refusal
Notice.
2. The Council does not have a reward/bonus scheme.
3. The software used is ICES (formally Compex) Data fields recorded are:-
Individual PCN identification number/serial number - VRM - Contravention Date -
time - method of issue i.e. fixed to windscreen/handed to driver or vehicle drive
away or prevented from issue - Location - CEO identification - Observation date
Director of Regeneration & Community Services
Chief Executive
Director of Corporate Services
Borough Treasurer
Phil Huck
Tom Campbell
Ola Oduwole
Mohamad Saleh
and time - hand held ID - contravention code and description - vehicle make, model & Colour - tax
details
4. Please see attached disclosure letters. Please note the name and address of the requested has
been redacted under S.40 – Personal Information.
The information supplied to you continues to be protected by the Copyright, Designs and Patents Act
1988. You are free to use it for your own purposes, including any non-commercial research you are
doing and for the purposes of news reporting. Any other re-use, for example commercial publication,
would require the permission of the copyright holder. You can find details on the arrangements for
re-using Crown Copyright on HMSOnline at:
http://www.hmso.gov.uk/copyright/licences/click-use-
home.htm
Information you receive which is not subject to Crown Copyright continues to be protected by the
copyright of the person or organisation from which the information originated. Applications for re-use
must be made in writing and state the purpose for which the information will be reused. Under the
Re-use of Public Sector Information Regulations we may choose to allow re-use under licence,
imposing conditions on the re-use of the information to ensure it is not used in a manner inconsistent
with our copyright and we may also decide to charge a re-use fee.
If you have any queries, concerns or if you are dissatisfied with the handling of your request please
contact me as above.
If the complaint still cannot be resolved you may contact the Council’s Assistant Director (Personnel &
Performance) at the address given above.
If you are not content with the outcome of your complaint, you may apply directly to the Information
Commissioner at Wycliffe House, Water Lane, Wilmslow. Cheshire SK9 5AF
Yours sincerely
Jane Holden
Corporate Services Officer
Director of Regeneration & Community Services
Chief Executive
Director of Corporate Services
Borough Treasurer
Phil Huck
Tom Campbell
Ola Oduwole
Mohamad Saleh
