TABLE A

FREEDOM OF INFORMATION - FEES

TOOL FOR CALCULATING COSTS AND CHARGES

*> Click on the tabs below to move between the tables*

TABLE A - To estimate whether a request would cost more than £600 to answer

TABLE B - To calculate the fee when a request costs less than £600

TABLE C - To calculate the maximum fee where the costs exceed £600


TABLE A
USE THIS TO ESTIMATE WHETHER A REQUEST WOULD COST MORE THAN £600 TO ANSWER

The Department's general policy is to refuse requests that exceed this limit. The most likely exception to this rule would be where we decide the requested information should be published because it is of interest to the wider public, in which case we should not charge the original applicant.
	Hours
Determining whether we hold the information:	0
Locating the information or documents containing the information:	0
Retrieving the information or documents:	1605
Extracting the information from the document containing it (including editing and redacting the material):	3210
TOTAL TIME-ESTIMATE OF ABOVE ACTIVITIES	** 4815

Total cost of the above activities @ £25 per hour	** $ 120,375.00
Other costs related to the above activities - SPECIFY BELOW:
Reproduction Costs	20
Postage	10

TOTAL ALLOWABLE COSTS	** $ 120,405.00

TABLE B

FREEDOM OF INFORMATION - FEES

TOOL FOR CALCULATING COSTS AND CHARGES

*> Click on the tabs below to move between the tables*

TABLE A - To estimate whether a request would cost more than £600 to answer

TABLE B - To calculate a fee when a request costs less than £600

TABLE C - To calculate the maximum fee where the costs exceed £600


TABLE B
USE THIS TO CALCULATE THE FEE WHEN A REQUEST COSTS LESS THAN £600 TO ANSWER

The Department's general policy is not to charge for such requests. In the exceptional cases where it is agreed to depart from this, fees should be charged only if it is economic to do so. Bear in mind that you can only charge for disbursements and the cost of raising an invoice is £35 alone.

	Estimate	Actual	Difference
Cost of giving effect to the applicant's format preference	20	25	** 5
Cost of reproducing any document containing the information	30	15	** -15
Costs of postage or other forms of transmission	60	50	** -10
Other costs of informing the applicant whether the information is held	100	25	** -75
Other costs of communicating the information to the applicant	200	210	** 10

Note: The breakdown of estimated costs should be included with the fees notice. The actual costs should be recorded when carrying out the work. If actual costs are lower than the estimate, a refund should be issued to the applicant.

ESTIMATED COST OF DISBURSEMENTS	** 410
ACTUAL COST OF DISBURSEMENTS		** 325
DIFFERENCE (if negative, the amount should be refunded to the applicant)			** -85

TABLE C

FREEDOM OF INFORMATION - FEES

TOOL FOR CALCULATING COSTS AND CHARGES

*> Click on the tabs below to move between the tables*

TABLE A - To estimate whether a request would cost more than £600 to answer

TABLE B - To calculate a fee when a request costs less than £600

TABLE C - To calculate the maximum fee where the costs exceed £600

TABLE C
USE THIS TO CALCULATE THE MAXIMUM FEE WHERE THE COSTS EXCEED £600
	Estimate	Actual	Difference
Once you have determined that the request will cost more than £600 to answer (using table A) and it has been agreed that the information should be provided for a fee, you can use this table to estimate the maximum amount that can be charged. The maximum charge can consist of the costs from table A, disbursements, and the cost of the time spent on disbursement-related activities. This table can also be used to record the actual time spent and costs incurred in dealing with the request, and any difference between that and the estimate. If the actual cost is less, you must refund the difference to the applicant.	Hours	Hours	Hours

Determining whether we hold the information:	2	1	** -1
Locating the information or documents containing the information:	8		** -8
Retrieving the information or documents:	10		** -10
Extracting the information from the document containing it (including editing and redacting the material):	5		** -5
TOTAL TIME-ESTIMATE OF ABOVE ACTIVITIES	** 25	** 1	** -24
	Cost	Cost	Cost
Total cost of the above activities @ £25 per hour	** $ 625.00		** -625
Other costs related to the above activities - SPECIFY BELOW:			** 0
	51		** -51
	25	10	** -15
			** 0
Sub-total	** $ 701.00	** $ 10.00	** $ (691.00)
DISBURSEMENTS:
Cost of giving effect to the applicant's format preference	5
Cost of reproducing any document containing the information	2
Costs of postage or other forms of transmission	5
Other costs of informing the applicant whether the information is held	27
Other costs of communicating the information to the applicant	51

Cost of time spent on disbursement-related activities @ £25 per hour
ESTIMATED MAXIMUM FEE	** $ 791.00
ACTUAL MAXIMUM FEE		** $ 0.00
DIFFERENCE (if negative, the amount should be refunded to the applicant)			** $ 0.00

Spreadsheet's Author: 46459r
Last Updated with Excel 97

** This cell's data may not be accurate.

Created with xlhtml 0.5.1