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SCHEDULE E
PRICING
Schedule E (Pricing)
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CONTENTS
1
INTRODUCTION .................................................................................................................................. 1
2
GENERAL PRINCIPLES ..................................................................................................................... 1
3
MONTHLY BASELINE CHARGES ................................................................................................... 2
4
SERVICE CREDITS AND SERVICE INCENTIVE PAYMENTS / ADJUSTMENTS AND
CALCULATION OF THE “ACTUAL MONTHLY CHARGES”.................................................... 2
5
INVOICING ......................................................................................................................................... 13
6
IMPACT OF AN INCREASE OR REDUCTION IN BUREAUX NUMBERS.............................. 14
7
POTENTIAL FUTURE CHANGES IN VOLUMETRICS .............................................................. 14
8
OPTIONAL SERVICES...................................................................................................................... 14
9
VALUE FOR MONEY ........................................................................................................................ 20
10
CONTRACT EXTENSION................................................................................................................. 20
11
INSURANCE ........................................................................................................................................ 20
ANNEX E-1 NOT USED................................................................................................................................... 21
ANNEX E-2 ROLE DEFINITIONS ................................................................................................................ 22
ANNEX E-3 ADDITION OF A BUREAUX OR REMOVAL OF A BUREAUX OR POLICE FORCE .. 29
ANNEX E-4 IMPACT OF POTENTIAL FUTURE VOLUME CHANGES ............................................... 34
ANNEX E-5 INDICATIVE SERVICE CHARGES FOR CONTRACT EXTENSION .............................. 38
ANNEX E-6 VALUE FOR MONEY MECHANISMS................................................................................... 39
ANNEX E-7 MAJOR CONTRACT CHANGE .............................................................................................. 50
ANNEX E-8 CATALOGUE OF OPTIONAL SYSTEMS, SERVICES AND PRODUCTS ....................... 52
Schedule E (Pricing)
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SCHEDULE E
PRICING
1
INTRODUCTION
1.1
This Schedule sets out the Service Charges (and the calculations, if applicable, for adjusting
the Service Charges) payable by the Authority to the Contractor in consideration for the
provision of the Services as defined in the Contract to the Service Levels as detailed in
Schedule F (Service Level Requirements).
1.2
Subject to the adjustments described in this Schedule, the Service Charges due from the
Authority to the Contractor each month under the Contract are identified as the Monthly
Baseline Charges in Clause 3.1 below. Each month, the Monthly Baseline Charges amounts
are subject to adjustments (if any) relating to the application of Service Credits or Service
Incentive Payments and the limitation caps (i.e. 10% and 30% caps identified in Clause 4
below). Once these adjustments have been made, the actual Service Charges due to the
Contractor in the relevant month are identified as the Actual Monthly Charges and they are
calculated in accordance with Clause 4 below. Subject to Clause 1.3 below, in addition to
paying the Contractor the Actual Monthly Charges, Clause 8 below identifies other Service
Charges that shall be payable to the Contractor by the Authority or the Police Forces, as
applicable, if Optional Services are ordered by the Authority and/or the relevant Police
Forces. Clauses 6 and 7 below contain provisions relating to adjustments that shall be made
to the Service Charges if there are changes to the number of Bureau or the baseline
volumetrics.
1.3
The Service Charges for any Optional Services that may be provided under the Contract are
set out in Annex E-8 (Catalogue of Optional Systems, Services and Products). Although
Livescan Services are a category of Optional Service, the Service Charges for the Livescan
units identified for Scotland at the Effective Date shall be charged as part of the core Services
(as such Service Charges are identified in the table at Clause 4.2 below). The Parties agree
that such Service Charges shall be payable by the Authority to the Contractor as part of the
Actual Monthly Charges each month. However, if any Livescan Services are ordered after
the Effective Date, by the relevant Police Forces in England and Wales or Scotland (such
orders shall be made in accordance with Schedule U (Ordering Procedures) and Schedule R
(Livescan and EIUs)), the Service Charges for such Livescan Services shall be payable to the
Contractor by the Police Forces (not the Authority) in accordance with the pricing set out in
Clause 8.4 below. Subject to Clause 18 of Schedule B (Conditions of Contract), if any
disputes arise in relation to any Service Charges incurred in accordance with Schedule R
(Livescan and EIUs), the Contractor acknowledges that such disputes are between the
Contractor and the relevant Police Force and the Contractor agrees that it shall not make any
claim or demand against the Authority in respect of such Service Charges.
1.4
The Authority shall pay the Service Charges, identified in this Schedule, in accordance with
the invoicing procedures set out in Clause 5 below.
1.5
Save as expressly set out otherwise in the Contract, the Service Charges are fixed for the
Term of the Contract until amended in accordance with this Schedule or Schedule L (Change
Control Procedures).
2
GENERAL PRINCIPLES
2.1
In the event that the UK adopts the Euro currency during the period of this Contract, the
Contractor shall amend the Service Charges in accordance with the conversion provisions of
Clauses 15.9 and 15.10 of Schedule B (Conditions of Contract).
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2.2
The Service Charges identified in this Schedule are exclusive of VAT.
2.3
The cost of provision of WAN and LAN services under the Contract, including connections
and provision of sufficient bandwidth to support each aspect of the Services and network
infrastructure to each Police Force Fingerprint Bureaux and Custody Suite where Equipment
is installed, is included in the Monthly Baseline Charges. The contract existing at the
Effective Date for the PNN/CJX services may be re-competed during the Term of the
Contract and the costs that may be incurred by the Contractor as a result of such re-
competition have been included by the Contractor in the pricing in this Schedule. Any
amendments to the PNN/CJX arrangements that affect the Services shall be agreed by the
Parties in accordance with Schedule L (Change Control Procedures).
2.4
Unless the Parties agree to use a different mechanism, the Parties shall use Major Contract
Change Financial Model in Annex E-7-A if it is required to calculate the IRR pursuant to
Clause 44.1.3 of Schedule B (Conditions of Contract).
3
MONTHLY BASELINE CHARGES
3.1
The Monthly Baseline Charges for England, Wales and Scotland, (including Livescan
Services for Scotland only) are set out in the following table:
Service Description
Monthly Baseline Charges (£)
The Services provided at the date of TOR
1,268,540
for England, Wales and Scotland
The Services provided at the date of FOC
1,268,540
for England, Wales and Scotland
3.2
The Monthly Baseline Charges set out in Clause 3.1 above shall be subject to the adjustments
described in Clause 4 below, and if applicable, adjusted accordingly.
3.3
The Monthly Baseline Charges include the following costs:
3.3.1 all refresh of technology hardware and software necessary for on-going delivery of
the Services, as detailed in Schedule D (Detailed Operational Requirements);
3.3.2 all costs arising from provision of Assets required to deliver the Services during the
Term; and
3.3.3 the provision of Termination Assistance in accordance with Schedule N (Exit
Strategy) but excluding Termination Assistance provided after the applicable
Services Transfer Date to the Successor Contractor.
4
SERVICE CREDITS AND SERVICE INCENTIVE PAYMENTS / ADJUSTMENTS
AND CALCULATION OF THE “ACTUAL MONTHLY CHARGES”
4.1
As set out in Schedule F (Service Level Requirements), a total of eight (8) Bureaux Tiers
have been defined and each Bureaux in England, Wales and Scotland has been allocated at
TOR to one of the Bureau Tiers, as detailed in the table at Clause 4.1.1 below. The Bureau
Tiers have been defined according to volume, capacity, throughput and equipment
requirements in accordance with Schedule D (Detailed Operational Requirements). At
TOR, the Monthly Baseline Charges that apply to each Bureaux is set out in the table at
Clause 4.1.1 below (with each Bureaux in the same Bureau Tier having the same Monthly
Baseline Charges). The Monthly Baseline Charges for the Livescan Services in Scotland at
TOR and FOC are identified in the tables at Clauses 4.1.1 and 4.1.4 below and the table at
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Clause 4.2.1 below provides a detailed breakdown for each of the Scottish Bureaus. The
Parties acknowledge that, at the TOR date for England and Wales, the Bureau for Scotland
will not be included in the table set out at Clause 4.1.1 below (as described in more detail in
Clause 4.1.2(a) below). However, the Bureau for Scotland shall be added to the relevant
Bureau Tier as such Bureau in Scotland are accepted by the Authority by FOC in accordance
with Schedule H (Acceptance Procedures).
4.1.1 TOR - Monthly Baseline Charges pricing table.
Bureau / Livescan: Schedule E Pricing (TOR)
Bureau Tier
Relative
Normalised
Number of
Monthly Baseline
Overall Monthly
Bureau
Bureau
Bureau /
Charges (£) per
Baseline Charges
Weighting
Weighting
Livescan
Schedule E for each (£) per Bureau
Bureaux / Livescan Tier
Tier 1
1.00
0.12%
0 (Bureau)
0
0
Tier 2
2.00
0.23%
6 (Bureau)
4,670
28,020
Tier 3
6.43
0.74%
10 (Bureau)
11,302
113,020
Tier 4
9.44
1.09%
15 (Bureau)
15,804
237,060
Tier 5
18.88
2.17%
12 (Bureau)
29,935
359,220
Tier 6
33.36
3.84%
5 (Bureau)
52,000
260,000
Tier 7
45.80
5.27%
0 (Bureau)
0
0
Tier 8
132.92
15.30%
1 (Bureau)
199,880
199,880
Monthly Baseline Charges (for Bureau in
49 (Bureau)
1,197,200
England, Wales and Scotland)
41 (Livescan
Monthly Baseline Charges (for Scottish Livescan
1,740
71,340
Units)
Units)
MONTHLY BASELINE CHARGES
1,268,540
(TOTAL)
4.1.2 TOR – Monthly Baseline Charges pricing table by Bureaux.
(a)
The table in this Clause 4.1.2 does not list the Scottish Bureau at the TOR
date for England and Wales because such Bureau shall not be provided as
part of the Services until the relevant TOR date for Scotland - which does not
occur until after the TOR date for England and Wales. The Scottish Bureau
(included in Clause 4.1.5 below) shall be added to this table by FOC on
acceptance of such Bureau by the Authority in accordance with Schedule H
(Acceptance Procedures). The Parties acknowledge that the Monthly
Baseline Charges, identified in Clause 3.1 above, shall not change when such
Scottish Bureau are added to this table. However, when such Scottish
Bureaux are accepted by the Authority, the table setting out the weightings
between the Bureau Tiers at Clause 4.1.1 above shall be adjusted, and this
will impact the Service Credit and Service Incentive Payments calculation,
which in turn, will change the Actual Monthly Charges due to the Contractor,
as more particularly described in this Schedule.
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Schedule E Pricing
Actual Monthly Charges For Bureau (TOR)
Monthly
Monthly
Service Score
Baseline
Actual Monthly
Bureau / Site
Tier
Calculated as Charges (£) as
Charges (£)
per Schedule F per Schedule E
A
B
C
D
E
F
1 Avon + Somerset
5
Calculation
29,935.00
D Multiplied by E
2 Bedfordshire
4
Calculation
15,804.00
D Multiplied by E
3 British Transport Police
2
Calculation
4,670.00
D Multiplied by E
4 Cambridgeshire
3
Calculation
11,302.00
D Multiplied by E
5 Cheshire
3
Calculation
11,302.00
D Multiplied by E
6 City of London
2
Calculation
4,670.00
D Multiplied by E
7 Cleveland
2
Calculation
4,670.00
D Multiplied by E
8 Cumbria
4
Calculation
15,804.00
D Multiplied by E
9 Customs and Excise
2
Calculation
4,670.00
D Multiplied by E
10 Derbyshire
4
Calculation
15,804.00
D Multiplied by E
11 Devon + Cornwall
5
Calculation
29,935.00
D Multiplied by E
12 Dorset
4
Calculation
15,804.00
D Multiplied by E
13 Durham
5
Calculation
29,935.00
D Multiplied by E
14 Durham Training Centre
2
Calculation
4,670.00
D Multiplied by E
15 Dyfed Powys
3
Calculation
11,302.00
D Multiplied by E
16 Essex
5
Calculation
29,935.00
D Multiplied by E
17 External Transaction Bureau
4
Calculation
15,804.00
D Multiplied by E
18 Gloucestershire
3
Calculation
11,302.00
D Multiplied by E
19 Greater Manchester
6
Calculation
52,000.00
D Multiplied by E
20 Gwent
3
Calculation
11,302.00
D Multiplied by E
21 Hampshire
5
Calculation
29,935.00
D Multiplied by E
22 Hertfordshire
4
Calculation
15,804.00
D Multiplied by E
23 Humberside
4
Calculation
15,804.00
D Multiplied by E
24 Kent
5
Calculation
29,935.00
D Multiplied by E
25 Lancashire
6
Calculation
52,000.00
D Multiplied by E
26 Leicestershire
4
Calculation
15,804.00
D Multiplied by E
27 Lincolnshire
3
Calculation
11,302.00
D Multiplied by E
28 Merseyside
5
Calculation
29,935.00
D Multiplied by E
29 Metropolitan
8
Calculation
199,880.00
D Multiplied by E
30 Metropolitan Training
2
Calculation
D Multiplied by E
Centre (Hendon)
4,670.00
31 NIS
4
Calculation
15,804.00
D Multiplied by E
32 Norfolk
4
Calculation
15,804.00
D Multiplied by E
33 North Wales
3
Calculation
11,302.00
D Multiplied by E
34 North Yorkshire
3
Calculation
11,302.00
D Multiplied by E
35 Northamptonshire
4
Calculation
15,804.00
D Multiplied by E
36 Northumbria
5
Calculation
29,935.00
D Multiplied by E
37 Nottinghamshire
4
Calculation
15,804.00
D Multiplied by E
38 South Wales
5
Calculation
29,935.00
D Multiplied by E
39 South Yorkshire
5
Calculation
29,935.00
D Multiplied by E
40 Staffordshire
4
Calculation
15,804.00
D Multiplied by E
41 Suffolk
3
Calculation
11,302.00
D Multiplied by E
42 Surrey
5
Calculation
29,935.00
D Multiplied by E
43 Sussex
5
Calculation
29,935.00
D Multiplied by E
44 Thames Valley
6
Calculation
52,000.00
D Multiplied by E
Schedule E (Pricing)
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Schedule E Pricing
Actual Monthly Charges For Bureau (TOR)
Monthly
Monthly
Service Score
Baseline
Actual Monthly
Bureau / Site
Tier
Calculated as Charges (£) as
Charges (£)
per Schedule F per Schedule E
A
B
C
D
E
F
45 Warwickshire
3
Calculation
11,302.00
D Multiplied by E
46 West Mercia
4
Calculation
15,804.00
D Multiplied by E
47 West Midlands
6
Calculation
52,000.00
D Multiplied by E
48 West Yorkshire
6
Calculation
52,000.00
D Multiplied by E
49 Wiltshire
4
Calculation
15,804.00
D Multiplied by E
Sum
of
the
Monthly Baseline Charges for all Bureau
above = X (i.e.
for
the
TOR
date, X should
be £1,197,200)
Total for all Bureau (Before Cap)
Sum of the above = Y
The difference between
X and Y shall be
Capping Adjustment
calculated but Y cannot
be greater than X by
more than 10% or less
than X by more than 30
%. If Y is outside of
these 10% and 30%
limitation
caps,
an
adjustment
shall
be
made to bring Y within
the caps).
ACTUAL MONTHLY CHARGES (BUREAU) – AT TOR
Total (i.e. Y plus or
less any adjustment due
to the limitation caps
above)
4.1.3 Post-TOR – Pre-FOC – Monthly Baseline Charges pricing table by Bureaux.
Schedule E Pricing
Actual Monthly Charges For Bureau (TOR)
Monthly
Monthly
Service Score
Baseline
Actual Monthly
Bureau / Site
Tier
Calculated as Charges (£) as
Charges (£)
per Schedule F per Schedule E
A
B
C
D
E
F
1 Avon + Somerset
5
Calculation
29,935.00
D Multiplied by E
2 Bedfordshire
4
Calculation
15,804.00
D Multiplied by E
3 British Transport Police
2
Calculation
4,670.00
D Multiplied by E
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Schedule E Pricing
Actual Monthly Charges For Bureau (TOR)
Monthly
Monthly
Service Score
Baseline
Actual Monthly
Bureau / Site
Tier
Calculated as Charges (£) as
Charges (£)
per Schedule F per Schedule E
A
B
C
D
E
F
4 Cambridgeshire
3
Calculation
11,302.00
D Multiplied by E
5 Cheshire
3
Calculation
11,302.00
D Multiplied by E
6 City of London
2
Calculation
4,670.00
D Multiplied by E
7 Cleveland
2
Calculation
4,670.00
D Multiplied by E
8 Cumbria
4
Calculation
15,804.00
D Multiplied by E
9 Customs and Excise
2
Calculation
4,670.00
D Multiplied by E
10 Derbyshire
4
Calculation
15,804.00
D Multiplied by E
11 Devon + Cornwall
5
Calculation
29,935.00
D Multiplied by E
12 Dorset
4
Calculation
15,804.00
D Multiplied by E
13 Durham
5
Calculation
29,935.00
D Multiplied by E
14 Durham Training Centre
2
Calculation
4,670.00
D Multiplied by E
15 Dyfed Powys
3
Calculation
11,302.00
D Multiplied by E
16 Essex
5
Calculation
29,935.00
D Multiplied by E
17 External Transaction Bureau
4
Calculation
15,804.00
D Multiplied by E
18 Gloucestershire
3
Calculation
11,302.00
D Multiplied by E
19 Greater Manchester
6
Calculation
52,000.00
D Multiplied by E
20 Gwent
3
Calculation
11,302.00
D Multiplied by E
21 Hampshire
5
Calculation
29,935.00
D Multiplied by E
22 Hertfordshire
4
Calculation
15,804.00
D Multiplied by E
23 Humberside
4
Calculation
15,804.00
D Multiplied by E
24 Kent
5
Calculation
29,935.00
D Multiplied by E
25 Lancashire
6
Calculation
52,000.00
D Multiplied by E
26 Leicestershire
4
Calculation
15,804.00
D Multiplied by E
27 Lincolnshire
3
Calculation
11,302.00
D Multiplied by E
28 Merseyside
5
Calculation
29,935.00
D Multiplied by E
29 Metropolitan
8
Calculation
199,880.00
D Multiplied by E
30 Metropolitan Training
2
Calculation
D Multiplied by E
Centre (Hendon)
4,670.00
31 NIS
4
Calculation
14,307.50
D Multiplied by E
32 Norfolk
4
Calculation
15,804.00
D Multiplied by E
33 North Wales
3
Calculation
11,302.00
D Multiplied by E
34 North Yorkshire
3
Calculation
11,302.00
D Multiplied by E
35 Northamptonshire
4
Calculation
15,804.00
D Multiplied by E
36 Northumbria
5
Calculation
29,935.00
D Multiplied by E
37 Nottinghamshire
4
Calculation
15,804.00
D Multiplied by E
38 South Wales
5
Calculation
29,935.00
D Multiplied by E
39 South Yorkshire
5
Calculation
29,935.00
D Multiplied by E
40 Staffordshire
4
Calculation
15,804.00
D Multiplied by E
41 Suffolk
3
Calculation
11,302.00
D Multiplied by E
42 Surrey
5
Calculation
29,935.00
D Multiplied by E
43 Sussex
5
Calculation
29,935.00
D Multiplied by E
44 Thames Valley
6
Calculation
52,000.00
D Multiplied by E
45 Warwickshire
3
Calculation
11,302.00
D Multiplied by E
46 West Mercia
4
Calculation
15,804.00
D Multiplied by E
47 West Midlands
6
Calculation
52,000.00
D Multiplied by E
Schedule E (Pricing)
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Schedule E Pricing
Actual Monthly Charges For Bureau (TOR)
Monthly
Monthly
Service Score
Baseline
Actual Monthly
Bureau / Site
Tier
Calculated as Charges (£) as
Charges (£)
per Schedule F per Schedule E
A
B
C
D
E
F
48 West Yorkshire
6
Calculation
52,000.00
D Multiplied by E
49 Wiltshire
4
Calculation
15,804.00
D Multiplied by E
IDENT1 QA & Monitoring
Calculation
D Multiplied by E
Capability
N/A
1,496.50
Sum
of
the
Monthly Baseline Charges for all Bureau
above = X (i.e.
for
the
TOR
date, X should
be £1,197,200)
Total for all Bureau (Before Cap)
Sum of the above = Y
The difference between
X and Y shall be
Capping Adjustment
calculated but Y cannot
be greater than X by
more than 10% or less
than X by more than 30
%. If Y is outside of
these 10% and 30%
limitation
caps,
an
adjustment
shall
be
made to bring Y within
the caps).
ACTUAL MONTHLY CHARGES (BUREAU) – AT TOR
Total (i.e. Y plus or
less any adjustment due
to the limitation caps
above)
Explanatory Notes for the table in this Clause 4.1.2 and the tables in Clause 4.1.1 above, and
Clauses 4.1.4, 4.1.5 and 4.1.5 below:
Note 1: Relative Bureau Weighting is the weighting evaluated for a Bureaux (within a
particular Bureau Tier) that is used in calculating its cost in comparison with the cost of a
Bureaux in Bureau Tier 1. The weighting takes account of factors such as volume, capacity,
throughput and equipment requirements, as contained in Schedule D (Detailed Operational
Requirements). All changes to the Bureau weightings shall be made in accordance with
Schedule L (Change Control Procedure).
Note 2: Normalised Bureau Weighting is the share of the Monthly Baseline Charges
(including Livescan Scotland) in percentage terms that an individual Bureaux within a
specified Bureau Tier represents.
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Note 3: Number of Bureau shows the number of Bureaux within each Bureau Tier at TOR
and FOC.
Note 4: Monthly Baseline Charges per Bureaux records the monthly cost of a single Bureaux
within each Bureau Tier (or the monthly cost of a single Livescan Unit for Scotland).
Note 5: Overall Tier Monthly Baseline Charges are the Monthly Baseline Charge per
Bureaux, for a specified Bureau Tier, multiplied by the number of Bureau in that Bureau Tier
(or the Monthly Baseline Charges of a Livescan Scotland unit multiplied by the number of
Livescan Scotland units).
4.1.4 FOC - Monthly Baseline Charges pricing table.
Bureau / Livescan: Schedule E Pricing (FOC)
Bureau Tier
Relative
Normalised
Number of
Monthly Baseline
Overall
Bureau
Bureau
Bureau /
Charges (£) per
Monthly
Weighting
Weighting
Livescan
Schedule E for each Baseline
Bureaux / Livescan
Charges (£) per
Bureau Tier
Tier 1
1.00
0.12%
4 (Bureau)
1,496.50
5,986
Tier 2
2.00
0.23%
9 (Bureau)
2,993.00
26,937
Tier 3
6.43
0.74%
10 (Bureau)
9,625.50
96,255
Tier 4
9.44
1.09%
15 (Bureau)
14,126.93
211,904
Tier 5
18.88
2.17%
12 (Bureau)
28,253.92
339,047
Tier 6
33.36
3.84%
5 (Bureau)
49,923.20
249,616
Tier 7
45.80
5.27%
1 (Bureau)
68,540.00
68,540
Tier 8
132.92
15.30%
1 (Bureau)
198,915.00
198,915
Monthly Baseline Charges (for Bureau in
57 (Bureau)
1,197,200
England, Wales and Scotland)
Monthly Baseline Charges (for Scottish
41 (Livescan
1,740
71,340
Livescan)
Units)
MONTHLY BASELINE CHARGES
1,268,540
(TOTAL)
4.1.5 FOC - Monthly Baseline Charges pricing table by Bureaux.
(a)
The Authority shall pay the Monthly Baseline Charges for all Bureau to the
Contractor each month, being the sum of the Monthly Baseline Charges for
each Bureaux, pursuant to parameters detailed in Schedule F (Service Level
Requirements). The Monthly Baseline Charges for each Bureaux shall be
adjusted downwards, by the application of Service Credits and/or upwards,
by the application of Service Incentive Payments. The adjustment for Service
Credits and Service Incentive Payments shall be achieved by multiplying the
Monthly Baseline Charges for a Bureaux by the Service Score for the
Bureaux (the Service Score is calculated according to the formula detailed in
Clause 4 of Part 2 of Schedule F (Service Level Requirements), where the
latter is expressed as a percentage. The Actual Monthly Charges for all
Bureau shall be the sum of the individual Actual Monthly Charges for each
Bureaux after adjustment for the capping mechanism set out in Schedule F
(Service Level Requirements).
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Bureau: Schedule E Pricing (FOC)
Monthly
Monthly
Service Score
Baseline
Actual Monthly
Bureau / Site
Tier
Calculated as Charges (£) as
Charge (£)
per Schedule per Schedule
F
E
A
B
C
D
E
F
1 Avon + Somerset
5
Calculation
28,253.92 D Multiplied by E
2 Bedfordshire
4
Calculation
14,126.93 D Multiplied by E
3 Cambridgeshire
3
Calculation
9,625.50 D Multiplied by E
4 Cheshire
3
Calculation
9,625.50 D Multiplied by E
5 City of London
2
Calculation
2,993.00 D Multiplied by E
6 Cleveland
2
Calculation
2,993.00 D Multiplied by E
7 Cumbria
4
Calculation
14,126.93 D Multiplied by E
8 Derbyshire
4
Calculation
14,126.93 D Multiplied by E
9 Devon + Cornwall
5
Calculation
28,253.92 D Multiplied by E
10 Dorset
4
Calculation
14,126.93 D Multiplied by E
11 Durham
5
Calculation
28,253.92 D Multiplied by E
12 Dyfed Powys
3
Calculation
9,625.50 D Multiplied by E
13 Essex
5
Calculation
28,253.92 D Multiplied by E
14 Gloucestershire
3
Calculation
9,625.50 D Multiplied by E
15 Greater Manchester
6
Calculation
49,923.20 D Multiplied by E
16 Gwent
3
Calculation
9,625.50 D Multiplied by E
17 Hampshire
5
Calculation
28,253.92 D Multiplied by E
18 Hertfordshire
4
Calculation
14,126.93 D Multiplied by E
19 Humberside
4
Calculation
14,126.93 D Multiplied by E
20 Kent
5
Calculation
28,253.92 D Multiplied by E
21 Lancashire
6
Calculation
49,923.20 D Multiplied by E
22 Leicestershire
4
Calculation
14,126.93 D Multiplied by E
23 Lincolnshire
3
Calculation
9,625.50 D Multiplied by E
24 Merseyside
5
Calculation
28,253.92 D Multiplied by E
25 Metropolitan
8
Calculation
198,915.00 D Multiplied by E
26 Norfolk
4
Calculation
14,126.93 D Multiplied by E
27 North Wales
3
Calculation
9,625.50 D Multiplied by E
28 North Yorkshire
3
Calculation
9,625.50 D Multiplied by E
29 Northamptonshire
4
Calculation
14,126.93 D Multiplied by E
30 Northumbria
5
Calculation
28,253.92 D Multiplied by E
31 Nottinghamshire
4
Calculation
14,126.93 D Multiplied by E
32 South Wales
5
Calculation
28,253.92 D Multiplied by E
33 South Yorkshire
5
Calculation
28,253.92 D Multiplied by E
34 Staffordshire
4
Calculation
14,126.93 D Multiplied by E
35 Suffolk
3
Calculation
9,625.50 D Multiplied by E
36 Surrey
5
Calculation
28,253.92 D Multiplied by E
37 Sussex
5
Calculation
28,253.92 D Multiplied by E
38 Thames Valley
6
Calculation
49,923.20 D Multiplied by E
39 Warwickshire
3
Calculation
9,625.50 D Multiplied by E
40 West Mercia
4
Calculation
14,126.93 D Multiplied by E
41 West Midlands
6
Calculation
49,923.20 D Multiplied by E
42 West Yorkshire
6
Calculation
49,923.20 D Multiplied by E
43 Wiltshire
4
Calculation
14,126.93 D Multiplied by E
44 Aberdeen
1
Calculation
1,496.50 D Multiplied by E
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Bureau: Schedule E Pricing (FOC)
Monthly
Monthly
Service Score
Baseline
Actual Monthly
Bureau / Site
Tier
Calculated as Charges (£) as
Charge (£)
per Schedule per Schedule
F
E
A
B
C
D
E
F
45 Dundee
1
Calculation
1,496.50 D Multiplied by E
46 Edinburgh
1
Calculation
1,496.50 D Multiplied by E
47 Glasgow
7
Calculation
68,540.00 D Multiplied by E
48 British Transport Police
2
Calculation
2,993.00 D Multiplied by E
49 Customs and Excise
2
Calculation
2,993.00 D Multiplied by E
50 NIS
4
Calculation
14,126.93 D Multiplied by E
51 National Crime Squad
2
Calculation
2,993.00 D Multiplied by E
52 Specialist Crimes Bureau
2
Calculation
2,993.00 D Multiplied by E
53 External Transaction Bureau
4
Calculation
14,126.93 D Multiplied by E
54 Durham Training Centre
2
Calculation
2,993.00 D Multiplied by E
55 Wyboston Training Centre
2
Calculation
2,993.00 D Multiplied by E
56 IDENT1 QA & Monitoring
1
Calculation
1,496.50 D Multiplied by E
Capability
57 Metropolitan Training Centre
2
Calculation
2,993.00 D Multiplied by E
(Hendon)
Monthly Service Charge for all Bureau
Sum
of
the
above = X (i.e.
for
the
TOR
date, X should
be £1,197,200
Sum of the above =
Total for all Bureau (Before Cap)
Y
The
difference
Capping Adjustment
between X and Y
shall be calculated
but Y cannot be
greater than X by
more than 10% or
less than X by more
than 30 %. If Y is
outside
of
these
10%
and
30%
limitation caps, an
adjustment shall be
made to bring Y
within the caps).
TOTAL
(i.e.
Y
ACTUAL MONTHLY CHARGES – AT FOC
plus or less any
adjustment due to
the limitation caps
above).
4.2
Scotland - Livescan Services
4.2.1 The Actual Monthly Charges for Livescan Scotland in the table in this Clause 4.2.1
shall be calculated according to the same mechanism applied to the Bureau as set out
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in Clause 4.1.5(a) above, with a Service Score for Livescan Scotland applied to the
Monthly Baseline Charges for Livescan Scotland.
Livescan: Schedule E Pricing
Location
Charging Station / Site
Monthly Service Monthly Baseline Adjusted Monthly
Score per
Charges (£) per
Charge (£)
Schedule F
Schedule E
A
B
C
D
E
F
Central Scotland Police
1
Scotland
Falkirk
Calculation
1,740 or less
D Multiplied by E
2
Scotland
Stirling
Calculation
1,740 or less
D Multiplied by E
Dumfries & Galloway
Constabulary
3
Scotland
Dumfries
Calculation
1,740 or less
D Multiplied by E
4
Scotland
Stranraer
Calculation
1,740 or less
D Multiplied by E
5
Scotland
Lockerbie
Calculation
1,740 or less
D Multiplied by E
Grampian Police
6
Scotland
Queen Street, Aberdeen
Calculation
1,740 or less
D Multiplied by E
(Site1)
7
Scotland
Queen Street, Aberdeen (Site
Calculation
1,740 or less
D Multiplied by E
2)
8
Scotland
Peterhead
Calculation
1,740 or less
D Multiplied by E
9
Scotland
Elgin
Calculation
1,740 or less
D Multiplied by E
Fife Constabulary
10
Scotland
Dunfermline
Calculation
1,740 or less
D Multiplied by E
11
Scotland
Kirkaldy
Calculation
1,740 or less
D Multiplied by E
12
Scotland
Glenrothes
Calculation
1,740 or less
D Multiplied by E
Lothians and Borders
Police
13
Scotland
Dalkeith
Calculation
1,740 or less
D Multiplied by E
14
Scotland
Hawick
Calculation
1,740 or less
D Multiplied by E
15
Scotland
Livingston
Calculation
1,740 or less
D Multiplied by E
16
Scotland
St Leonards
Calculation
1,740 or less
D Multiplied by E
17
Scotland
Wester Hailes
Calculation
1,740 or less
D Multiplied by E
18
Scotland
Drylaw
Calculation
1,740 or less
D Multiplied by E
19
Scotland
Craigmillar
Calculation
1,740 or less
D Multiplied by E
Northern Constabulary
20
Scotland
Inverness
Calculation
1,740 or less
D Multiplied by E
21
Scotland
Dingwall
Calculation
1,740 or less
D Multiplied by E
Strathclyde Police
22
Scotland
Aitkenhead Road
Calculation
1,740 or less
D Multiplied by E
23
Scotland
Ayr
Calculation
1,740 or less
D Multiplied by E
24
Scotland
Baird Street
Calculation
1,740 or less
D Multiplied by E
25
Scotland
Clydebank
Calculation
1,740 or less
D Multiplied by E
26
Scotland
Coatbridge
Calculation
1,740 or less
D Multiplied by E
27
Scotland
Partrick, Dumbarton Road
Calculation
1,740 or less
D Multiplied by E
28
Scotland
Greenock
Calculation
1,740 or less
D Multiplied by E
29
Scotland
Hamilton
Calculation
1,740 or less
D Multiplied by E
30
Scotland
Helen Street
Calculation
1,740 or less
D Multiplied by E
31
Scotland
Kilmarnock
Calculation
1,740 or less
D Multiplied by E
32
Scotland
London Road
Calculation
1,740 or less
D Multiplied by E
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Livescan: Schedule E Pricing
Location
Charging Station / Site
Monthly Service Monthly Baseline Adjusted Monthly
Score per
Charges (£) per
Charge (£)
Schedule F
Schedule E
A
B
C
D
E
F
Central Scotland Police
33
Scotland
Maryhill
Calculation
1,740 or less
D Multiplied by E
34
Scotland
Motherwell
Calculation
1,740 or less
D Multiplied by E
35
Scotland
Paisley
Calculation
1,740 or less
D Multiplied by E
36
Scotland
Stewart Street
Calculation
1,740 or less
D Multiplied by E
37
Scotland
Saltcoats
Calculation
1,740 or less
D Multiplied by E
Tayside Police
38
Scotland
Perth
Calculation
1,740 or less
D Multiplied by E
39
Scotland
Dundee
Calculation
1,740 or less
D Multiplied by E
40
Scotland
Arbroath
Calculation
1,740 or less
D Multiplied by E
BTP Scotland
41
Scotland
Glasgow
Calculation
1,740 or less
D Multiplied by E
[Total to be
added]
Monthly Baseline Charges for all core Livescan Services in Sum of the above =
Scotland
X (i.e. £71,340)
Actual Monthly Charges for Livescan Services in Scotland
Sum of the above = Y
(The Parties agree that Service Credit caps or Service Incentive Payment caps shall
not apply for the Livescan Services provided in Scotland.)
4.2.2 The Monthly Baseline Charges of £1,740 (shown in the table at Clause 4.2.1 above)
is the maximum charge for the Livescan Services provided in Scotland. The Parties
acknowledge that such Monthly Baseline Charges may be less if Livescan volumes
change in accordance with Clause 8.4 below.
4.3
The Monthly Baseline Charges identified at Clause 3.1 above shall be subject to changes
agreed pursuant to the terms of this Schedule and such changes shall be made in accordance
with the procedures detailed in Schedule L (Change Control Procedures), including but not
restricted to the re-allocation of a Bureaux to a different Bureau Tier to that agreed at TOR.
The addition or reduction of a Bureaux (as detailed in Clause 6 below), the addition or
reduction in the number of Livescan Scotland units, and changes to the Monthly Baseline
Charges will be made at the end of the month in which they occur and shall be reflected in the
next monthly invoice by the Contractor. Each year during the Term, on or before 1 April, the
Parties shall meet to discuss the allocation of Bureau amongst the Bureau Tiers. If the Parties
agree any changes that result in the re-allocation of an existing Bureaux from one Bureau Tier
to another Bureau Tier, such changes shall be implemented with effect from 1 April of the
relevant year. The Monthly Baseline Charges that shall apply at FOC for adding or removing
individual Bureau and/or Livescan Services in Scotland is set out in the tables contained in
Annex E-3 (Addition of a Bureaux or Removal of a Bureaux or Police Force). The
Authority acknowledges that the Service Charges in Annex E-3 (Addition of a Bureaux or
Removal of a Bureaux or Police Force) have been calculated based on the assumption that
the number of Bureau and the number of Scottish Livescan Units existing at TOR shall
remain the same during the period between TOR and FOC.
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4.4
Milestone Pricing / Charges for Change Control Notes ( not included in tables in Clause
4.1.1, 4.1.2, 4.1.4, 4.1.5 and 4.1.5 abov)e.
ChangeControl
Description
Milestone
Milestone
Total Charges
Note (CCN)
Charges
£
£
£
£
TOTAL Milestone Charges CCNs
£
4.5
Milestone Pricing / Charges for Purchase Orders ordered under Schedule U (Ordering
Procedures)
Purchase
Description
Milestone
Milestone
Total Charges
Order
Charges
PO002
G-8
Conference Conclusion of G-8
£54,100.00
£54,100.00
Capability
Conference
£
£
TOTAL Milestone Charges Purchase Orders
£54,100.00
5
INVOICING
5.1
The Authority shall pay the Actual Monthly Charges each month to the Contractor for the
provision of the Services.
5.2
The Contractor shall be entitled to submit invoices for payment on a monthly basis, in arrears
of provision of the Services. With the exception of the first and final payment, the Actual
Monthly Charges shall be calculated as the Monthly Baseline Charges for all Bureau and
Livescan Scotland units operational for the month, adjusted by the Service Credits and
Service Incentive Payments applicable for the preceding month. The first payment shall be
the Monthly Baseline Charges. The final payment at the end of the Term shall be the
Monthly Baseline Charges for the final month, adjusted by the Service Credits and Service
Incentive Payments applicable to the final two (2) months of the Contract.
5.3
Subject to Clause 5.5 below, payment shall be made within thirty (30) days of receipt by the
Authority of a valid invoice from the Contactor.
5.4
Invoices shall be addressed to: Colin Patton, Head of Identification Business, Police
Information Technology Organisation, 8th Floor, New King’s Beam House, 22 Upper Ground,
London SE1 9QY. From time to time, the Authority shall be entitled to provide notice to the
Contractor if it wishes the Contractor to send the invoices to a different person during the
Term.
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5.5
If the Authority elects, at any time, at the Authority’s discretion, in accordance with Schedule
L (Change Control Procedures), to change its payment terms to fifteen (15) days, in lieu of
the standard thirty (30) day payment terms detailed in Clause 5.3 above, the discount terms of
this Clause 5.5 shall apply. The discount for invoices settled by the Authority within fifteen
(15) days shall apply at the rate of 1.2% on an annual basis (0.05% on the individual
invoice/payment amount). To qualify for the discount, funds are to be received by the
Contractor within fifteen (15) days of the Authority receiving a valid invoice from the
Contractor. If the Authority fails to comply with the fifteen (15) day payment terms in a
particular month, it shall not be entitled to the discount set out in this Clause 5.5 for that
month. Unless otherwise agreed between the Parties, the Authority acknowledges that it shall
not be entitled to elect to change the payment terms pursuant to this Clause 5.5 on a variable
month by month basis, for example, the Authority shall not be entitled to elect to pay invoices
within fifteen (15) days in one month and revert to thirty (30) day payment terms in the
following month. A worked example of applying the discount described in this Clause 5.5 is
set out in Clause 5.6 below.
5.6
In the event that the Authority elects to agree a fifteen (15) day settlement period with the
Contractor, a worked example, for illustration purposes only, is set out below detailing how
the discount would apply:
if the Authority receives a valid invoice for £1,268,540 on 1 July 2005, then to qualify for the
discount pursuant to Clause 5.5 above, the Contractor, on or before 16 July 2005, must
receive £1,267,906 from the Authority. The monthly discount of £634 is calculated as
£1,268,540 * 0.0005 (0.05%) = £634.
6
IMPACT OF AN INCREASE OR REDUCTION IN BUREAUX NUMBERS
In the event that any Bureau are added to or subtracted from the scope of the Contract
(including as detailed in Clause 14 of Schedule B (Conditions of Contract)) or a Police
Force is removed from the scope of the Contract (including as detailed in Clause 14.3
Schedule B (Conditions of Contract)), the Monthly Baseline Charges shall be subjected to
an adjustment, calculated by application of the principles contained in Annex E-3 (Addition
of a Bureaux or Removal of a Bureaux or Police Force), and agreed by the Parties in
accordance with Schedule L (Change Control Procedures).
7
POTENTIAL FUTURE CHANGES IN VOLUMETRICS
7.1
Annex E-4 (Impact of Potential Future Volume Changes) sets out indicative Service
Charges for changes to the volumetrics.
7.2
The Monthly Baseline Charges for the Services shall be calculated in accordance with the
charge for the Services based on the volumetrics and number of Bureau as stated in Schedule
D (Detailed Operational Requirements). Without prejudice to the provisions of Clauses 4,
6 and 7.4 of Schedule B (Conditions of Contract), in the event that the Authority’s
operational requirements change during the Term, resulting in an increase or reduction in the
volume and/or scope of Services, any change to the Service Charges directly arising, due to
such reduction or increase, shall be made in accordance with the applicable provisions of this
Schedule and Schedule L (Change Control Procedures). In calculating any proposed
change to the Service Charges, the Contractor shall provide the reconciliation, between the
Service Charges proposed and the indicative Service Charges contained in Annex E-4
(Impact of Potential Future Volume Changes), for review by the Authority.
8
OPTIONAL SERVICES
8.1
General
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8.1.1 Clause 8 of Schedule B (Conditions of Contract) describes how the Optional
Services consist of the Catalogue of COSSP Items and it contains terms requiring all
Optional Service to be ordered in accordance with Schedule U (Ordering
Procedures), and in the case of EIU Services, it requires the Contractor to enter into
a contract with each Police Force that requests EIU Services in accordance with the
terms of Schedule R (Livescan and EIUs). The Livescan Services are a category of
EIU Services, and as set out in Clause 1.3 above and Clause 8 of Schedule B
(Conditions of Contract), the terms of Schedule R (Livescan and EIUs) do not
apply to the Livescan Services for Scotland that the Parties identified as beginning
from the Effective Date – such Livescan Services shall be provided under the terms
of Schedule B (Conditions of Contract).
8.1.2 All of the Optional Service that the Authority or the Police Forces shall be entitled to
order under the Contract are listed in the Catalogue of COSSP Items set out in Annex
E-8 (Catalogue of Optional Systems, Services and Products), as updated from time
to time in accordance with Clause 8.1.3 of Schedule B (Conditions of Contract).
This Clause 8 below sets out the pricing for the Optional Services under the following
headings:
(a)
pricing for EIU Services in England, Wales and Scotland – as per Clause 8.2
below;
(b)
pricing for the Livescan Services in Scotland – as identified at the Effective
Date (i.e. Scottish Livescan Services that are part of the Core Services) – as
per Clause 8.3 below;
(c)
pricing for Livescan Services in England, Wales and Scotland – after the
Effective Date – as per Clause 8.4 below;
(d)
pricing for other Optional Services available from the Catalogue, where
prices are updated on an annual basis;
(i)
Optional Products and Services – see out in the table in Annex E-8
(Catalogue of Optional Systems, Services and Products);
(ii)
pricing for Training Services; and
(iii)
pricing for Engineering Services.
8.1.3 The Contractor shall charge for COSSP Items at the rates detailed in this Clause only
if the Authority or the Police Forces place an order using the Ordering Procedures of
Schedule U (Ordering Procedure) and, if applicable, enter into a contract with the
Police Forces in accordance with Schedule R (Livescan and EIUs).
8.1.4 Agreement of Service Charges for the Optional Services as part of this Contract does
not imply any exclusivity of arrangements with the Contractor for the provision of
Livescan services.
8.2
Pricing for EIU Services in England Wales and Scotland
As described in Clause 8.2.1 of Schedule B (Conditions of Contract), as at the Effective
Date, save for the Livescan Services, the Parties have not identified any other category of EIU
Services. However, if other EIU Services (i.e. other than Livescan Services) are identified
during the Term, the Parties shall agree the pricing for such EIU Services in accordance with
Schedule L (Change Control Procedures).
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8.3
Pricing for the Livescan Services in Scotland – as at the Effective Date
The pricing for the Livescan Services identified for Scotland as at the Effective Date is set out
in Clause 4.2 above.
8.4
Pricing for Livescan Services in England, Wales and Scotland – after the Effective Date
8.4.1 The Service Charges apply set out in this Clause for provision by the Contractor of
fully maintained and supported Livescan Units for England, Wales and Scotland,
according to the number of installed Units under new Livescan contracts entered into
under Schedule R (Livescan and EIUs). The reduced Service Charge (as set out in
the table below) shall apply to all Livescan Units supplied under such new Livescan
contracts from the month following the month under which the discount threshold
was reached, i.e. if one Livescan Unit was in service in January and fifty Livescan
Units are in service by April, then all units from May onwards shall be supplied at the
Service Charge applicable for fifty Livescan Units (as shown in the table below). For
determining the number of Livescan Units installed, the current 41 Livescan units in
Scotland shall be included in the calculation. For illustration: if the Met Police Force
(with 53 Livescan Units) changes to the new Livescan Contracts on the Effective
Date, then the total number of installed Livescan Units would be 94 (53 plus 41
Livescan Scotland). Therefore, the “Fifty Units” row applies – the Monthly Service
Charge will be £1,840.
8.4.2 Save for Service Credits due in respect of the Scottish Livescan Services (i.e. Scottish
Livescan Services that are part of the Core Services) as specified in Clause 4.2.1
above, the Monthly Baseline Charges per Livescan Unit (as set out in the table in this
Clause 8.4.2) for England, Wales and Scotland will be adjusted based on the
Operational Service Score, as such score is calculated in accordance with Part 3 of
Schedule F (Service Level Requirements). Service Credits shall be deducted from
the Monthly Baseline Charges in order to calculate the Actual Monthly Charges for
Livescan Services for England, Wales and Scotland. Service Credits will be applied
on a quarterly basis to the relevant monthly Invoice. The Monthly Service Credit
shall be calculated in accordance with the following formula:
(a)
100% Score - Operational Service Score for Livescan % = A%
(b)
A% X relevant Monthly Baseline Charge (such relevant Monthly Baseline
Charge shall be determined by the table below in this Clause 8.4.2) = Actual
Monthly Charge
Livescan Service
Monthly Baseline
Total Annual
Charge (£ per unit)
Baseline Charge (£
per unit)
One Unit
1,890
22,680
Fifty Units
1,840
22,080
One Hundred Units
1,790
21,480
Two Hundred Units
1,740
20,880
Three Hundred Units
1,690
20,280
Four Hundred Units
1,640
19,680
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8.5
Pricing for Other Optional Services
8.5.1 Optional Products and Services – see out in the table in Annex E-8 (Catalogue of
Optional Systems, Services and Products).
(a)
The pricing for other Optional Services (i.e. Optional Services excluding EIU
Services), is set out in the table at Annex E-8 (Catalogue of Optional
Systems, Services and Products).
(b)
Subject to the agreement of the Authority, the mechanism for updating the
Service Charges in Annex E-8 (Catalogue of Optional Systems, Services
and Products) each year, over the Term, is for the Contractor to update the
tables each year, to take effect from 1 April, with the then extant technology
options and price and incorporate them into the Catalogue in accordance with
Schedule L (Change Control Procedure).
(c)
The Service Charges for managed service contracts entered into are set out in
the table at Clause 8.5.3 below.
(d)
The Contractor shall invoice the Police Forces for the Optional items in the
table at Annex E-8 (Catalogue of Optional Systems, Services and
Products) at the frequency agreed in accordance with Schedule U (Ordering
Procedures).
8.5.2 Pricing for Training Services
(a)
Core training requirements have been specified as part of Schedule D
(Detailed Operational Requirements) and the Monthly Baseline Charges
include any charge associated with providing such training requirements. For
specific training courses not forming part of the core training requirement, the
price for such training courses will be based on the following indicative
prices and agreed in accordance with Schedule L (Change Control
Procedure):
(i)
2 Day new Livescan Training Course -£3,400 (per course at a
Bureaux for 8-10 people);
(ii)
1 Day Ten Print Processing Course - £1,400 (per course at a
Bureaux for 4 people); and
(iii)
2 Hour MIS/Audit Course - £550 (per course at a Bureaux for 8-10
people).
8.5.3 Engineering Service Rates:
(a)
The table of labour rates in this Clause 8.5.3, with regard to personnel
providing New Services or other additional services, shall apply until the first
anniversary date of TOR NAFIS, depending on whether such staff are UK-
based or US-based. Such labour rates, as adjusted annually in accordance
with the indexation adjustment below, shall also apply to the provision of
Termination Assistance after the Service Transfer Date to a Successor
Contractor, as detailed in Clause 7.3 of Schedule N (Exit Strategy) and
IDENT1 systems development and implementation consultancy. The labour
rates shall be subject to an indexation adjustment to be applied on an annual
basis with effect from 1 April each year, starting from 1 April 2006. The
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selected index is RPIX which is the “All Items Retail Price Index (RPI)”
excluding mortgage interest payments, which is produced by National
Statistics. Table RP07 from National Statistics shall be used to provide the
percentage change in inflation over the preceding 12 months period. For
updating labour rates in March, to take effect from 1 April, the figures
available from National Statistics will represent the percentage increase in the
12 months to January of that year.
(b)
These labour rates in this Clause 8.5.3 are exclusive of any travel and
subsistence associated with working at or visiting the Authority’s premises.
Travel and subsistence expenses incurred in working at or visiting the
Authority’s premises, in the delivery of the New Services/Other Optional
Services/Termination Assistance (after the Transfer Date), shall be agreed in
advance with the Authority. Such labour rates may be charged to the
Authority together with an uplift of 10% to allow for the Contractor’s
administrative costs incurred in processing, tracking and monitoring the
costs. The percentage uplift will also apply to Other Direct Costs (“ODCs”)
incurred in delivering New Services/Other Optional Services/Termination
Assistance (after the Transfer Date), including the examples of typical ODCs
provided below:
(i)
travel (both local and long distance) - all are actual charges unless it
is US travel;
(ii)
airfare;
(iii)
mileage (local travel);
(iv)
mileage (to and from airport);
(v)
meal expenses (actuals for international/US Govt per diem rates for
US travel);
(vi)
lodging (actual for international/US Govt per diem rates for US
travel);
(vii)
laundry/linens (actual for international/US Govt per diem rates for
US travel);
(viii) transportation (e.g. train fares, car hires, taxis, tube, auto rental,
parking);
(ix)
fuel or mileage allowance;
(x)
currency conversion fees;
(xi)
American Express Advance Fees and Cash Machine Fees;
(xii)
telephone/fax; and
(xiii) reproduction Costs.
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Role Description
Hourly
Hourly Labour Rate
Labour Rate -
– US Staff (£)
UK Staff (£)
Junior Technician/ Junior Operations Specialist
£39.40
£47.15
Technician/Junior Engineer/Operations Specialist
£46.52
£51.53
Senior
Technician/Engineer/Senior
Operations
£57.32
£61.69
Specialist
Master
Technician/Lead
Engineer/Operations
£72.48
£73.65
Manager
Consulting Engineer/Senior Operations Manager
£77.92
£87.73
Engineering Manager/Product Manager
£97.31
£112.24
Senior Consulting Engineer/Project Planning
£108.52
£122.95
Manager
Senior Engineering/Senior Product Manager
£119.20
£137.02
(c)
In the event that the Authority commits to the provision of New
Services/other additional services/Termination Assistance (after the Transfer
Date) for labour in accordance with Clause 8.5.3(a) above, the hourly labour
rates shall be discounted, at the time the commitment is entered into,
according to the discounts in the following table:
Level of Commitment by the
Discount Applied
Authority
Over £500,000
1.0%
Over £1,000,000
2.0%
Over £2,000,000
3.0%
(d)
On 1 May each year, the Authority and the Contractor shall agree an
additional annual discount based on the total amount of New Services/other
additional services/Termination Assistance (after the Transfer Date) for
labour committed (and in the case of any CCNs with a limit of liability,
actual services for labour invoiced) in the year preceding 1 April to 31 March
in accordance with the table under Clause 8.5.3(e) below. These additional
discounts shall normally be payable by the Contractor in the form of a credit
note, unless otherwise agreed between the Authority and the Contractor.
(e)
Further annual discount shall apply to the labour rates from 1 April to 31
March, calculated on the total amount of New Services/other additional
services/Termination Assistance (after the Transfer Date) for labour
committed to in the year by the Authority, according to the discounts in the
following table:
Level of Commitment by the
Discount Applied
Authority
Over £100,000
0.5%
Over £500,000
2.0%
Over £1,000,000
3.0%
Over £2,000,000
4.0%
Over £3,000,000
6.0%
Over £4,000,000
8.0%
Over £5,000,000
10.0%
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(f)
Personnel provided by the Contractor to supply New Services/other
additional services/Termination Assistance (after the Transfer Date) for
labour shall have the skills and experience as defined in the role definitions
contained in Annex E-2 (Role Definitions).
9
VALUE FOR MONEY
In order that the Contractor can demonstrate ongoing value for money for the Authority over
the Terms of the Contract, the Contractor shall adopt the procedures set out in Annex E-6
(Value for Money Mechanisms), which shall be in accordance with Clause 15.16 Schedule
B (Conditions of Contract) and Schedule L (Change Control Procedures).
10
CONTRACT EXTENSION
As detailed in Clause 5 of Schedule B (Conditions of Contract), the Authority has the option
to extend the initial term of the Contract. Indicative Monthly Baseline Charges for England,
Wales and Scotland, (including Livescan Services for Scotland only) that would apply under
an extension to the Contract are contained in Annex E-5 (Indicative Charges for Contract
Extension). The final price for any extension period shall take into account the indicative
service charges in Annex E-5 (Indicative Service Charges for Contract Extension) for any
changes made to the Monthly Baseline Charges under this Schedule during the Term and
shall be subject to the Value for Money Mechanism. All prices for extensions shall be
mutually agreed between the Parties in accordance with Schedule L (Change Control
Procedures) and Clause 9 above.
11
INSURANCE
11.1
The Contractor shall provide the following insurance cover in respect of providing the
Services under the Contract:
11.1.1 employer’s liability insurance with a minimum annual cover of £5 million pounds for
any one claim on a claim occurring basis;
11.1.2 professional indemnity insurance with a minimum cover of £10 million pounds for
any one claim on a claims occurring basis; and
11.1.3 third party public and products liability not less than £25 million pounds.
11.2
The Contractor confirms and agrees that the insurance cover set out in this Clause 11 is
included in the Monthly Baseline Charges identified above.
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ANNEX E-1
NOT USED
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ANNEX E-2
ROLE DEFINITIONS
1
INTRODUCTION
This Annex provides details of the skills and grades required of personnel provided by the
Contractor for New Services/Other Optional Services/Termination Assistance (after the
Transfer Date) for labour.
2
GENERAL REQUIREMENTS
Personnel supplied by the Contractor for New Services/Other Optional Services/Termination
Assistance (after the Transfer Date) shall possess the following basic general competencies:
2.1
a high level of initiative and commitment;
2.2
good interpersonal and communication skills, both written and verbal;
2.3
sound knowledge of their relevant discipline;
2.4
broad understanding of current IS/IT developments and issues; and
2.5
experience of using relevant methods.
3
PERSONNEL FOR ADDITIONAL SERVICES
Personnel supplied by the Contractor shall possess the appropriate skills, knowledge and
qualifications according to their grade, according to the following tables.
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US BASED - LABOUR CATEGORY DESCRIPTIONS
Option #
Junior
Master
Technician/
Senior Technician/
Consulting
Senior Consulting
Senior
Senior
Labour
Technician/
Technician/Lead
Junior Engineer/
Engineer/Senior
Engineer/Senior
Engineer /
Engineer/Project
Engineering/
Category
Junior
Engineer/
Operations
Operations
Operations
Engineering
Planning
Senior Product
Operations
Operations
Specialist
Specialist
Manager
Manager
Manager
Manager
Specialist
Manager
Minimum
General knowledge
Knowledge of
Full knowledge of
Broad understanding of
Complete understanding
In-depth knowledge of
Comprehensive
Develops and
Knowledge,
of fundamental
fundamental
fundamental
engineering/scientific
of engineering/scientific
engineering/scientific
knowledge of
applies highly
Skills, and
engineering/scientific
engineering/scientific
engineering/scientific
principles, concepts and
principles, concepts and
principles, concepts and
engineering/scientific
advanced
Abilities
principles, concepts,
principles, concepts
principles, concepts and
techniques. Able to
techniques gained
techniques gained
principles, concepts
engineering/scienti
and techniques
and techniques.
techniques appropriate to
communicate
through extensive study
through extensive study
and techniques.
fic principles,
primarily obtained
Knowledge of
job family. Full
effectively with
and experience. Able to
and experience. Able to
Capable of managing
concepts and
from college
applicable analytical or
knowledge of applicable
customers and clearly
communicate
communicate
one or more large
techniques.
coursework, limited
field methods and
analytical or field
present technical
effectively with
effectively and clearly
programs and solving
Capable of
on-the-job training
procedures. Strong
methods and procedures.
approaches and
customers and clearly
present technical
complex problems.
managing one or
and/or formal
problem solving and
Strong problem solving
findings. Demonstrates
present technical
approaches and
Able to communicate
more large
training programs.
communication skills.
and communication
skill and ability to
approaches and
findings. Able to
effectively at the
programs and
Demonstrates the
Demonstrates the skill
skills. Demonstrates the
perform complex
findings. Demonstrates
implement
highest levels. Acts as
solving complex
skill and ability to
and ability to perform
skill and ability to
engineering/scientific
the skill and ability to
engineering/scientific
a consultant to
problems.
perform basic
moderately complex
perform moderately
tasks including research,
perform complex
plans within a project.
customers. Considered
Demonstrates
professional
professional
complex professional
analysis and design.
engineering/scientific
Capable of
an expert in field.
understanding of
engineering/scientific
engineering/scientific
engineering/scientific
tasks and develop
administering and/or
Demonstrates the skill
other technical
tasks.
tasks.
tasks independently.
innovative solutions.
managing multiple
and ability to analyse,
disciplines within
activities. Able to
design, and develop
the project. Able to
consult effectively with
innovative solutions to
communicate at
customers.
complex
the highest levels.
Demonstrates the skill
engineering/scientific
Widely recognised
and ability to develop
problems.
expert in field.
innovative solutions to
Demonstrates the
complex
skill and ability to
engineering/scientific
analyse strategic
problems.
engineering/
scientific issues
and solve complex
problems.
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Option #
Junior
Master
Technician/
Senior Technician/
Consulting
Senior Consulting
Senior
Senior
Labour
Technician/
Technician/Lead
Junior Engineer/
Engineer/Senior
Engineer/Senior
Engineer /
Engineer/Project
Engineering/
Category
Junior
Engineer/
Operations
Operations
Operations
Engineering
Planning
Senior Product
Operations
Operations
Specialist
Specialist
Manager
Manager
Manager
Manager
Specialist
Manager
Examples of
Under direct
Under general
Performs moderately
Works independently on
Performs complex
Performs highly
Independently
Independently
Work
supervision of a more
supervision, performs
complex assignments as
moderately complex
engineering/scientific
complex
performs critical tasks
performs strategic
senior staff member,
moderately complex
part of a project team.
engineering/scientific
tasks. Recommends
engineering/scientific
of a high degree of
engineering/scientific
performs entry level
assignments as part of
May design, develop,
and design tasks.
approaches for new or
analysis. Designs
complexity. Performs
tasks critical to the
engineering/scientific
a project team. May
modify, and evaluate
Performs entire analysis
improved processes.
systems applications.
independent research
long-term success of
tasks, such as basic
perform
multiple parts of an
for assigned
Performs entire analysis
Creates new methods
and analysis. Develops
the unit/group.
analysis, testing,
engineering/scientific
engineering system. May
engineering/scientific
for assigned
and implements changes
and presents white
Performs
preparation of reports
design tasks, develop
perform aspects of
problems. May plan and
engineering/scientific
to procedures. Consults
papers in solving
independent research
and documents, and
test plans, run tests, or
investigations and/or
perform specialised
problems. May lead
with senior customers
major customer
and analysis.
prototyping. May
evaluate products or
analysis at the site level.
experiments, studies,
specialised experiments,
and attends planning
technical problems.
Develops and
assist in the
devices. May
May assist in planning
and analysis. Interfaces
studies, and analysis.
meetings. Reviews
Provides guidance on
presents white papers
performance and
document the results
and performing
with the customer to
Interfaces with the
progress with
development of
in solving major
preparation of
of design tasks. May
specialised experiments,
determine needs and
customer to determine
management and
policies and
customer technical
investigations. May
perform aspects of
studies, and analysis.
communicate progress.
needs and communicate
manages complex
procedures. Sets new
problems. Develops
review technical
investigations and/or
Assists senior level staff
May lead certain aspects
progress. Stays abreast
projects within budget
standards and
new policies,
literature and reports,
analysis at the
on special projects.
of a task or project.
of technical documents
and schedule. Stays
procedures. Evaluates
standards, and
participate in field
project/program level.
Provides training and
and reports. Assists in
abreast of technical
vendor and
procedures. Publishes
investigations and
May conduct research,
mentoring to more
business development or
documents and reports.
subcontractor
technical literature
characterisations, or
perform field
junior staff members.
proposal efforts. May
Identifies new
capability. Stays
and reviews and
evaluate and
investigations and
lead certain aspects of a
requirements and
abreast of technical
presents at technical
assemble technical
experiments, and
task or project. Provides
business development
literature and reviews
conferences.
data. May perform
characterisations or
training and mentoring
opportunities. Provides
technical documents
Responsible for
laboratory
evaluate and assemble
to more junior staff
leadership in proposal
and reports.
conveying
experiments and tests
technical data. Shows
members.
and marketing efforts.
Establishes new leads
knowledge and
according to standard
ingenuity in
Provides training,
and follow-on tasking.
expertise to more
procedures. Assists
recommendations of
mentoring and guidance
Leads substantial
junior staff. Leads
more senior staff in
how to proceed in
to more junior staff
proposal and
substantial proposal
moderately complex
solving
members. Develops and
marketing initiatives.
and marketing
design and problem-
engineering/scientific
may lead medium to
Provides training,
initiatives. Develops
solving projects.
systems problems.
large projects including
mentoring and
and leads large sized
Technician work is
defining scope,
guidance to more
projects including
not more than 20% of
objectives and methods.
junior staff members.
defining scope,
the job.
Develops and may
objectives, and
lead large sized
methods.
projects including
defining scope,
objectives, and
methods.
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Option #
Junior
Master
Technician/
Senior Technician/
Consulting
Senior Consulting
Senior
Senior
Labour
Technician/
Technician/Lead
Junior Engineer/
Engineer/Senior
Engineer/Senior
Engineer /
Engineer/Project
Engineering/
Category
Junior
Engineer/
Operations
Operations
Operations
Engineering
Planning
Senior Product
Operations
Operations
Specialist
Specialist
Manager
Manager
Manager
Manager
Specialist
Manager
Freedom to
Works on entry-level
Works under general
Performs moderately
Most assignments are
Most assignments are
Substantial latitude for
Considerable latitude
Considerable latitude
Act
professional
supervision and
complex tasks within
complex and performed
complex and performed
independent judgement.
for independent
for independent
assignments within
guidance.
established procedures.
independently with little
independently with little
Resolves complex
judgement. Resolves
judgement. Analyses
established
Independently
Independent judgement
instruction. Works
instruction. Works with
problems that arise with
and provides guidance
and provides
parameters and
organises own work to
and ingenuity are used.
within established
broad objectives and has
little or no guidance.
on complex problems.
guidance on complex
guidelines.
meet established
When situations fall out
policies. When
the latitude to determine
Interprets requirements
Interprets broad
strategic issues.
objectives.
of guidelines, assistance
situations fall out of
the best way to
and develops and
customer requirements
Interprets broad
is gained from
guidelines, assistance is
accomplish tasks.
executes work plans to
and develops and
strategic
management or more
gained from
satisfy them.
executes plans for
requirements and
senior staff members.
management or more
project team to satisfy
develops and
senior staff members.
them.
executes plans for
division or group to
satisfy them.
Impact of
Impact of work is
Impact of work is
Impact of work is limited
Impact of decisions is
Work will typically
Significant impact on
Major impact on
Major impact on
Work
usually limited to the
usually limited to the
to the project/program or
significant to
involve carrying out a
organisational
organisational success
organisational
project team which is
project team which is
organisational unit which
projects/programs or
range of assignments
productivity. Errors in
and productivity.
success and
directly supported
directly supported
is directly supported.
organisational unit. May
directly affecting an
judgement could cause
Errors in judgement
productivity. Impact
and/or the function
and/or the function
impact short-term
organisation’s results.
serious problems,
could cause serious
of key decisions have
being performed.
being performed.
performance.
Errors in judgement
including the customer’s
problems, including
far-reaching effect on
could cause problems
losing faith in our
the loss of business or
the strategic future of
with customer
technical ability.
revenue.
the unit/group.
satisfaction.
Interfaces
Primary contact with
Primary contact is with
Primary contact is inter-
Frequent inter-
Interacts with senior
Serves as consultant to
Serves as organisation
Serves as consultant
immediate supervisor
others in work unit.
organisational with some
organisational and
staff and customers on
specialised projects or
consultant and
to top management in
and others in the
Limited formal contact
outside customer contact.
outside customer
significant matters often
programs. Acts as an
spokesperson on
long-range planning.
direct work unit.
with customer. May
May develop and deliver
contacts. May develop
requiring co-ordination
advisor to senior
specialised projects or
Primary
make presentations to
presentations.
and deliver
between organisations.
management and
programs. Acts as
spokesperson to
small groups.
presentations.
Represents the
customers.
advisor to top
customer on
organisation through
management and
company capabilities
individual contact and
customers.
and future efforts.
formal presentations.
Typical
Bachelors degree in a
Bachelors degree in a
Bachelors degree in a
Bachelors degree in a
Bachelors degree in a
Bachelors degree in a
Bachelors degree in a
Bachelors degree in a
Minimum
technical field and 0
technical field and at
technical field and at least
technical field and at
technical field and at
technical field and at
technical field and at
technical field and at
Education
– 2 years experience.
least 2 - 4 years
4 - 6 years experience.
least 6 - 8 years
least 8 - 11 years
least 11 - 14 years
least 14 - 18 years
least 18 years
and
experience.
experience.
experience.
experience.
experience.
experience.
Experience
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UK BASED LABOUR CATEGORY DESCRIPTIONS
Option #
Junior
Senior
Master
Technician/Junior
Consulting
Senior Consulting
Senior
Senior
Labour
Technician/Junior
Technician/Engineer/S
Technician/Lead
Engineer/Operations
Engineer/Senior
Engineer / Engineering
Engineer/Project
Engineering/Senior
Category
Operations
enior Operations
Engineer/Operation
Specialist
Operations Manager
Manager
Planning Manager
Product Manager
Specialist
Specialist
s Manager
Minimum
Applies basic and
Applies advanced
Full knowledge of
Broad understanding
Complete understanding
In-depth knowledge of
Comprehensive
Develops and applies
Knowledge,
some advanced skills
skills in area of
fundamental
of engineering/
of engineering/scientific
engineering/scientific
knowledge of
highly advanced
Skills, and
in procedures,
specialisation. Adapts
engineering/scientific
scientific principles,
principles, concepts and
principles, concepts and
engineering/scientific
engineering/scientific
Abilities
techniques, tools,
procedures,
principles, concepts and
concepts and
techniques gained
techniques gained through
principles, concepts
principles, concepts
materials, and/or
techniques, tools,
techniques appropriate
techniques. Able to
through extensive study
extensive study and
and techniques.
and techniques.
equipment
materials, and/or
to job family. Full
communicate
and experience. Able to
experience. Able to
Capable of managing
Capable of managing
appropriate to area of
equipment to meet
knowledge of
effectively with
communicate
communicate effectively
one or more large
one or more large
specialisation.
special needs.
applicable analytical or
customers and
effectively with
and clearly present
programs and solving
programs and solving
Able to follow
Good communication
field methods and
clearly present
customers and clearly
technical approaches and
complex problems.
complex problems.
written instructions
skills
procedures. Strong
technical approaches
present technical
findings. Able to
Able to communicate
Demonstrates
and procedures and
Have a ‘can do’
problem solving.
and findings.
approaches and
implement
effectively at the
understanding of
easily
attitude
Demonstrates the skill
Demonstrates skill
findings. Demonstrates
engineering/scientific
highest levels. Acts
other technical
Good
Team Player
and ability to perform
and ability to
the skill and ability to
plans within a project.
as a consultant to
disciplines within the
communication skills
moderately complex
perform complex
perform complex
Capable of administering
customers.
project. Able to
Have a ‘can do’
professional
engineering/scientific
engineering/scientific
and/or managing multiple
Considered an expert
communicate at the
attitude
engineering/scientific
tasks including
tasks and develop
activities. Able to consult
in field.
highest levels.
Team player
tasks independently.
research, analysis
innovative solutions.
effectively with customers.
Demonstrates the
Widely recognised
Good communication
and design.
Have understanding of
Demonstrates the skill and
skill and ability to
expert in field.
skills, able to
Good
ITIL and other industry
ability to develop
analyse, design, and
Demonstrates the
demonstrate technical
communication
standards.
innovative solutions to
develop innovative
skill and ability to
understanding
skills, able to present
To have a good
complex
solutions to complex
analyse strategic
Have a ‘can do’ attitude
ideas and show
understanding of the
engineering/scientific
engineering/scientific
engineering/scientific
Team Player
understanding in
environment in which
problems.
problems.
issues and solve
front of an audience
they operate
Have understanding of
Have understanding
complex problems.
Ability to identify
Ability to identify
ITIL and other industry
of ITIL and other
Have understanding
benefits to the
benefits to the business
standards.
industry standards.
of ITIL and other
business.
both financial and
Have a extremely good
Have a ‘can do’
industry standards.
Have a ‘can do’
technical.
understanding of the
attitude
Have a ‘can do’
attitude
To be able to make
environment in which they
Team Player
attitude
Team Player
decisions, with little or
operate
no guidance.
Ability to identify benefits
Have a ‘can do’ attitude
to the business both
Team Player
financial and technical.
Ability to identify benefits
to the business.
To be able to make
decisions, with little or no
guidance.
Have a ‘can do’ attitude
Team player
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Option #
Junior
Senior
Master
Technician/Junior
Consulting
Senior Consulting
Senior
Senior
Labour
Technician/Junior
Technician/Engineer/S
Technician/Lead
Engineer/Operations
Engineer/Senior
Engineer / Engineering
Engineer/Project
Engineering/Senior
Category
Operations
enior Operations
Engineer/Operation
Specialist
Operations Manager
Manager
Planning Manager
Product Manager
Specialist
Specialist
s Manager
Examples of
Duties and tasks are
Duties and tasks are
Performs moderately
Works independently
Performs complex
Performs highly complex
Independently
Independently
Work
varied but
varied and complex.
complex assignments as
on moderately
engineering/scientific
engineering/scientific
performs critical
performs strategic
standardised.
Serves as a resource
part of a project team.
complex
tasks. Recommends
analysis. Designs systems
tasks of a high
engineering/scientific
Performs some more
to others in the
May design, develop,
engineering/scientific
approaches for new or
applications. Creates new
degree of
tasks critical to the
advanced functions.
resolution of
modify, and evaluate
and design tasks.
improved processes.
methods and implements
complexity. Performs
long-term success of
Resolves routine
problems and issues.
multiple parts of an
Performs entire
Performs entire analysis
changes to procedures.
independent research
the unit/group.
questions and
Assisting in the
engineering system.
analysis for assigned
for assigned
Consults with senior
and analysis.
Performs
problems, and refers
escalated problems
May perform aspects of
engineering/scientific
engineering/scientific
customers and attends
Develops and
independent research
more complex
and solutions
investigations and/or
problems. May plan
problems. May lead
planning meetings.
presents white papers
and analysis.
questions to higher
analysis at the site level.
and perform
specialised experiments,
Reviews progress with
in solving major
Develops and
levels, knowing
May assist in planning
specialised
studies, and analysis.
management and manages
customer technical
presents white papers
when to escalate.
and performing
experiments, studies,
Interfaces with the
complex projects within
problems. Provides
in solving major
specialised experiments,
and analysis.
customer to determine
budget and schedule. Stays
guidance on
customer technical
studies, and analysis.
Interfaces with the
needs and communicate
abreast of technical
development of
problems. Develops
Assists senior level staff
customer to
progress. Stays abreast
documents and reports.
policies and
new policies,
on special projects.
determine needs and
of technical documents
Identifies new
procedures. Sets new
standards, and
communicate
and reports. Assists in
requirements and business
standards and
procedures.
progress. May lead
business development
development opportunities.
procedures.
Publishes technical
certain aspects of a
or proposal efforts. May
Provides leadership in
Evaluates vendor and
literature and reviews
task or project.
lead certain aspects of a
proposal and marketing
subcontractor
and presents at
Provides training and
task or project. Provides
efforts. Provides training,
capability. Stays
technical
mentoring to more
training and mentoring
mentoring and guidance to
abreast of technical
conferences.
junior staff members.
to more junior staff
more junior staff members.
literature and reviews
Responsible for
members.
Develops and may lead
technical documents
conveying
medium to large projects
and reports.
knowledge and
May take responsibility
including defining scope,
Establishes new
expertise to more
in the leading of Staff
objectives and methods.
leads and follow-on
junior staff. Leads
tasking. Leads
substantial proposal
May have team leadership
substantial proposal
and marketing
responsibility
and marketing
initiatives. Develops
initiatives. Provides
and leads large sized
training, mentoring
projects including
and guidance to more
defining scope,
junior staff members.
objectives, and
Develops and may
methods.
lead large sized
projects including
May have project
defining scope,
ownership, including
objectives, and
financial
methods.
May have project
ownership
Freedom to
Works on entry-level
Works on entry-level
Performs moderately
Most assignments are
Most assignments are
Substantial latitude for
Considerable latitude
Considerable latitude
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Option #
Junior
Senior
Master
Technician/Junior
Consulting
Senior Consulting
Senior
Senior
Labour
Technician/Junior
Technician/Engineer/S
Technician/Lead
Engineer/Operations
Engineer/Senior
Engineer / Engineering
Engineer/Project
Engineering/Senior
Category
Operations
enior Operations
Engineer/Operation
Specialist
Operations Manager
Manager
Planning Manager
Product Manager
Specialist
Specialist
s Manager
Act
professional
professional
complex tasks within
complex and
complex and performed
independent judgement.
for independent
for independent
assignments within
assignments within
established procedures.
performed
independently with little
Resolves complex
judgement. Resolves
judgement. Analyses
established
established
Independent judgement
independently with
instruction. Works with
problems that arise with
and provides
and provides
parameters and
parameters and
and ingenuity are used.
little instruction.
broad objectives and
little or no guidance.
guidance on complex
guidance on complex
guidelines
guidelines
When situations fall out
Works within
has the latitude to
Interprets requirements
problems. Interprets
strategic issues.
of guidelines, assistance
established policies.
determine the best way
and develops and executes
broad customer
Interprets broad
is gained from
When situations fall
to accomplish tasks.
work plans to satisfy them.
requirements and
strategic
management or more
out of guidelines,
develops and
requirements and
senior staff members.
assistance is gained
executes plans for
develops and
from management or
project team to
executes plans for
more senior staff
satisfy them.
division or group to
members.
satisfy them.
Impact of
Impact of work is
Impact of work is
Impact of work is
Impact of decisions
Work will typically
Significant impact on
Major impact on
Major impact on
Work
usually limited to the
usually limited to the
limited to the
is significant to
involve carrying out a
organisational
organisational
organisational
project team which is
project team which is
project/program or
projects/programs or
range of assignments
productivity. Errors in
success and
success and
directly supported
directly supported
organisational unit
organisational unit.
directly affecting an
judgement could cause
productivity. Errors
productivity. Impact
and/or the function
and/or the function
which is directly
May impact short-
organisation’s results.
serious problems,
in judgement could
of key decisions have
performed.
performed.
supported.
term performance.
Errors in judgement
including the customer’s
cause serious
far-reaching effect on
could cause problems
losing faith in our
problems, including
the strategic future of
with customer
technical ability.
the loss of business
the unit/group.
satisfaction.
or revenue.
Interfaces
Primary contact with
Primary contact with
Primary contact is inter-
Frequent inter-
Interacts with senior
Serves as consultant to
Serves as
Serves as consultant
immediate supervisor
immediate supervisor
organisational with
organisational and
staff and customers on
specialised projects or
organisation
to top management in
and others in the
and others in the
some outside customer
outside customer
significant matters often
programs. Acts as an
consultant and
long-range planning.
direct work unit.
direct work unit.
contact. May develop
contacts. May
requiring co-ordination
advisor to senior
spokesperson on
Primary
and deliver
develop and deliver
between organisations.
management and
specialised projects
spokesperson to
presentations.
presentations.
Represents the
customers.
or programs. Acts as
customer on
organisation through
advisor to top
company capabilities
individual contact and
management and
and future efforts.
formal presentations.
customers.
Typical
GCSE/ GNVQ
A-Level / Advance
HND and 3+ years
Bachelor’s Degree or
Bachelor’s Degree or
Bachelor’s Degree or
Bachelor’s Degree or
Bachelor’s Degree or
Minimum
GNVQ
experince
industry
industry qualifications
industry qualifications
industry
industry
Education
qualifications with
with 8 + years
with 10 + years experience
qualifications 15+
qualifications 15+
and
5+ years experience.
experience
years experience
years experience
Experience
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ANNEX E-3
ADDITION OF A BUREAUX OR REMOVAL OF A BUREAUX OR POLICE FORCE
1
INTRODUCTION
1.1
This Annex describes the approach to be used for calculating the adjustment to the
Monthly Baseline Charges in the event of the addition or removal of a Bureaux or the
removal of a Police Force.
1.2
In this Annex, the Wiltshire Bureaux has been chosen for the purposes of providing
various examples of the effect on the Service Charges due to the addition or removal
of a Bureaux or Police Force.
2
ADDITION OF A BUREAUX OR REMOVAL OF A BUREAUX OR POLICE FORCE
- EXAMPLE
2.1
The Wiltshire Bureaux has been selected as the representative Bureaux on which to
base the calculation and the change in each case can be assumed to take place at FOC.
For the purpose of this example, it is assumed that the addition or reduction of a
Bureaux does not have an impact on the central design capacity and its associated
costs.
2.2
The Monthly Baseline Charges could change over time in several ways, including
through increasing or reducing the number of existing Bureau used to provide the
Services at the Effective Date. The Contractor confirms that the Monthly Baseline
Charges include recovery of the design and build component of the IDENT1 system
as well as the recurring operation and maintenance costs.
2.3
If agreed by the Parties, changes to the IDENT1 system can be charged in one of
three (3) ways:
2.3.1 the value of the change can be summarised in a CCN and paid as a single
sum, or as a series of milestone payments;
2.3.2 the total value of the change can be financed across the remaining operations
months and the result added to or subtracted from the then-current Monthly
Baseline Charges; or
2.3.3 the value of the change can be split between Clauses 2.3.1 and 2.3.2 above,
with part of the CCN paid as the work is completed and the remainder
divided between the remaining months of Services. This charging method is
illustrated in the tables at Clause 3 and 4 below. The Parties acknowledge
that any of these three (3) charging methods could be applied to any of the
example changes shown below in this Annex.
3
IMPACT OF AN INCREASE IN BUREAU NUMBER (WILTSHIRE) - EXAMPLE
3.1
The following representative example in this Clause 3 is for the addition of a new
Bureaux (Wiltshire). This example shows how Service Charges can be reflected as a
combination of fixed and monthly payments.
3.2
The impact on the Monthly Service Charges for a change in the number of Bureau is
based on the following particulars of this example:
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3.2.1 The Wiltshire Bureaux is added after the completion of FOC, with 75 months
of IDENT1 service remaining.
3.2.2 The Wiltshire Bureaux to be added falls within the size Tier 3 Category.
3.2.3 In this case there is no need to change the volumetric at Central; i.e. the new
Bureaux load will be subtracted from the surplus capacity paid for by the
Authority and available to other Bureau such that the total IDENT1 design
capacity does not change.
3.3
The following steps demonstrate how the change would be implemented and the
Monthly Service Charges adjusted:
3.3.1 The Authority requests the Contractor’s support in adding a new Bureaux.
3.3.2 The Contractor performs site survey of the Tier 3 Bureaux site.
3.3.3 The Contractor develops an equipment list describing the hardware/software
suite, the communications requirements, the Operations and Support
requirements, Help Desk support requirements and provides this data to the
Authority in the form of a CCN.
3.3.4 Upon submittal of the CCN, the Contractor and the Authority may, for
example, agree that the "value" for this effort is £300,000.
3.3.5 The CCN reflects the distribution of one-off (Bureaux equipment and
installation), central (storage, matching, DBMS and server capacity), and
recurring (O&M, including communications) charges for the Bureau Tier
within which the new Bureaux falls. The Parties acknowledge that the
approximate allocation of these costs is 35% fixed, 40% central, and 25%
recurring. The Parties agree to consider if there are special circumstances
that need to be taken into account when making such allocations. This
example has its own special circumstances - there is no increase to the
central matching capacity, and therefore,, the CCN process provides the
Authority with the opportunity to save money by not paying for something
that is not needed.
3.3.6 In this example of adding a new Bureaux, the total cost of £300,000 is
comprised of two (2) components: a one-off component of £175,000 and a
recurring component of £125,000. For purposes of this example, the
£175,000 is considered a CCN Milestone payment associated with the
installation of the Bureaux equipment and Bureaux “Go-Live”. The recurring
O&M costs totalling £125,000 is added to the total Monthly Baseline Charges
remaining on the system, and this total is then reallocated among all of the
Bureau in accordance with Schedule L (Change Control Procedure). The
Contractor shall ensure that this process insures that Bureau in the same Tier
continue to pay the same monthly Service Charges. The Parties agree that
financing charges shall not apply in this case because the one-off charges
were paid when the one-off charges were incurred, and the Monthly Baseline
Charges (subject to any adjustments in accordance with this Schedule) are
paid in the same month as when charges are incurred.
3.3.7 The following table illustrates the effect on Monthly Baseline Charges when
the new Bureaux is added. The per-Bureaux Baseline Monthly Charges for
this example are reduced because, by adding the new Bureaux, it is sharing
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part of the charges for the central system. For example, the old Tier 3
Monthly Baseline Charge was £9,625 and the new Monthly Baseline Charge
for this example is £9,473, a reduction of £152 per month. The table below
also shows that when the new Monthly Baseline Charges for each Tier are
multiplied by the number of Bureau in each Tier, and these results are
totalled, the total Monthly Baseline Charges for the system as a whole are
increased from £1,268,540 to £1,270,207 (an increase of £1,667 per month).
This is consistent with the £125,000 of recurring charges being spread across
the remaining 75 months of the Contract Term (£1,667 x 75 = £125,000).
Monthly Services Charges
New Monthly Services Charges
Current Total
Bureau Tiering
Current
New
New Total
Quantity
(Size)
Total
Monthly
Total
Monthly
Monthly
Monthly
Quantity
Services
Quantity
Services
Services
Services
Charges
Charges
Charges
Charges
Bureau Tier 1
4
1,496
5,986
4
1,332
5,330
Bureau Tier 2
9
2,993
26,937
9
2,831
25,479
Bureau Tier 3
10
9,625
96,255
11
9,473
104,200
Bureau Tier 4
15
14,127
211,904
15
13,980
209,707
Bureau Tier 5
12
28,254
339,047
12
28,127
337,525
Bureau Tier 6
5
49,923
249,616
5
49,827
249,133
Bureau Tier 7
1
68,540
68,540
1
68,469
68,469
Bureau Tier 8
1
198,915
198,915
1
199,025
199,025
71,340
71,340
71,340 (based
71,340 (based
(based on
(based on
Scotland Livescan
on 41 Livescan
on 41 Livescan
41 Livescan
41 Livescan
Units).
Units).
Units)
Units).
Total
57
£1,268,540
58
£1,270,207.
4
IMPACT OF A REDUCTION IN BUREAU NUMBERS (WILTSHIRE) - EXAMPLE
4.1
The following representative example in this Clause 4 below is for the reduction of an
existing Bureaux (Wiltshire). The method would also apply to removal of a Police
Force, which will consist of a number of Bureau.
4.2
The impact on the Monthly Baseline Charges in relation to a change in the number of
Bureau is based on the following particulars of this example:
4.2.1 The Wiltshire Bureaux is removed after the completion of FOC, with 75
months of IDENT1 service remaining.
4.2.2 The Wiltshire Bureaux to be removed falls within the size Tier 3 category.
4.2.3 In this example of reducing the number of Bureau, there is no need to change
the volumetric at Central; i.e. the removed Bureaux load will be considered
surplus capacity included in the Monthly Baseline Charges for by the
Authority and available to other Bureau such that the total IDENT1 design
capacity does not change.
4.3
The following steps demonstrate how the change would be implemented and the
Monthly Baseline Charges adjusted:
4.3.1 The Authority requests the Contractor’s support in removing the Wiltshire
Bureaux.
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4.3.2 The Contractor would develop a CCN to document the changes and
reductions for the Authority.
4.3.3 As described in Clause 3.3.5 above, the charges of the Monthly Baseline
Charge for each Bureaux reflects the distribution of one-off (Bureaux
equipment and installation), central (storage, matching, DBMS and server
capacity), and recurring (O&M, including communications) charges for the
Tier within which the new Bureaux falls. The Parties acknowledge that the
approximate allocation of these costs is 35% fixed, 40% central, and 25%
recurring. The CCN process provides the Authority with the opportunity to
save money by identifying excess capacity and providing full transparency of
the charges to assist the Authority in reallocating the capacity and Bureaux
equipment to other Bureau.
4.3.4 In this example of reducing the number of Bureau, the total cost of £125,000
is comprised of two (2) components: a one-off component of £25,000 to
implement the required change (for example: removal and redistribution of
equipment) and a reduction of the recurring component of £100,000. For
example: the recurring component would include the reduction of the
remaining communication charges less early termination penalties. The
example also assumes that the equipment would be relocated, and therefore,
that hardware maintenance would continue to be required). The recurring
O&M charges totalling £100,000 is removed from the Monthly Baseline
Charges, and the new Monthly Baseline Charges are then reallocated among
all of the Bureau in accordance with Schedule L (Change Control
Procedure). This process insures that Bureau in the same Tier continue to be
charged the same Monthly Baseline Charges.
4.4
The following table illustrates the effect on Monthly Baseline Charges when a
Bureaux is removed. The per-Bureaux monthly charges for this example are
increased because the then-existing Bureau are sharing a larger part of the charges of
the central system. For example, the old Bureau Tier 3 Monthly Baseline Charge was
£9,625 and the new monthly charge for this example is £9,693, a increase of £68 per
month. The table in this Clause 4.4, also shows that when the new Monthly Baseline
Charges for each Tier are multiplied by the number of Bureau in each Tier, and these
results are totalled, the total Monthly Baseline Charges for the system as a whole are
decreased from £1,268,540 to £1,267,207 a decrease of £1,333 per month. This is
consistent with the £100,000 of recurring charges being removed across the
remaining 75 months of the Contract (£1,333 x 75 = £100,000).
Monthly Baseline Charges
New Monthly Baseline Charges
Current
Bureau Tiering
Current
Total
New
New Total
(Size)
Total
Monthly
Quantity
Total
Monthly
Monthly
Quantity
Baseline
Monthly
Quantity
Baseline
Baseline
Charges
Baseline
Charges
Charges
Charges
Bureau Tier 1
4
1,496
5,986
4
1,507
6,028
Bureau Tier 2
9
2,993
26,937
9
3,014
27,125
Bureau Tier 3
10
9,625
96,255
9
9,693
87,234
Bureau Tier 4
15
14,127
211,904
15
14,226
213,384
Bureau Tier 5
12
28,254
339,047
12
28,451
341,414
Bureau Tier 6
5
49,923
249,616
5
50,272
251,359
Bureau Tier 7
1
68,540
68,540
1
69,018
69,018
Bureau Tier 8
1
198,915
198,915
1
200,304
200,304
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71,340
71,340 (based
71,340
71,340 (based
(based on 41
on 41
(based on
Scotland Livescan
on 41 Livescan
Livescan
Livescan
41 Livescan
Units)
Units)
Units)
Units)
Total
57
£ 1,268,540
56
£1,267,207
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ANNEX E-4
IMPACT OF POTENTIAL FUTURE VOLUME CHANGES
1
INTRODUCTION
1.1
This Annex describes the indicative Service Charges that would apply to volume
changes that assume an increase over the volume levels contained in the DOR. The
scenarios are described below.
1.2
The following tables show the indicative Monthly Baseline Charges for England,
Wales, and Scotland, for increasing the volumetrics in three different scenarios at two
potential decision points (a total of six (6) indicative Monthly Baseline Charges,
reflecting six (6) different combinations of scenario and timing).
2
GENERAL PRINCIPLES
2.1
The tables below show indicative Service Charges for future changes to the
transaction volumes on the IDENT1 system that have been based on the following
assumptions. The assumptions in this Annex define the incremental charges for
adding central matching capacity. The resultant indicative Monthly Baseline Charges
is the sum of the original Monthly Baseline Charges, plus the new incremental
addition, amortised over the remaining Term of the Contract. While the financial
model allows for entries through 2015 (the 11th year of the Contract), the financial
model consistently uses the remaining months on an 8-year Contract as the basis for
amortisation. Accordingly, with extensions that lengthen this period, the indicative
Monthly Baseline Charges may be lower.
2.2
Each of the three (3) scenarios in this Annex represents a "volume band" that is a
growth curve over time. That means changing from one volume band to another (e.g.
from the base case to the 25% scenario) which represents not just an immediate
change in capacity, but a continuing obligation to add future capacity to the IDENT1
system to stay ahead of the growth curve for the new volume band. The Parties
acknowledge that moving from one volume band to another involves both an
immediate purchase of more matching power and future purchases. As both the
immediate and future purchases can be determined based on the new volume band
requirements, the total charge (both immediate and future) can be calculated and
amortised over the remaining Term of the Contract, starting with the initial month of
change.
2.3
In the table in this Annex, two (2) representative points in time have been selected to
provide examples of purchases of additional matching power: at FOC (December
2006) and at FOC + 3 years (December 2009). The Parties acknowledge that, in
practice, capacity planning and purchasing is more of a year-to-year process, but for
the purposes of this example, picking two discrete points in time simplifies this
example of how the indicative Monthly Baseline Charges are impacted.
2.4
Each table below represents one of the volume band scenarios. For example, the first
table shows the new Monthly Baseline Charges for England, Wales, and Scotland,
after moving from the standard pricing baseline to a 25% increase in volumetrics. In
the 25% table example below, the first Monthly Baseline Charges (i.e. £1,289,490 /
month at FOC in December 2006) represents the new Monthly Baseline Charges, as
of December 2006, to add and maintain capacity consistent with the 25% increase
scenario for the remainder of the Term of the Contract. In the 25% table example
below, the second charge £1,298,365 / month) represents the new Monthly Baseline
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Charges, starting at FOC + 3 years (December 2009) to add and maintain capacity
consistent with the 25% increase scenario for the remainder of the Term of the
Contract. The Parties acknowledge that in respect of the 25% table example below
this second charge assumes that the system is procured and maintained at the baseline
volumetrics (no increase over the base DOR tables) until December 2009, at which
time the capacity is adjusted upward to the 25% scenario. While the same end
capacity is achieved, the difference between this second Monthly Baseline Charges
and the first Monthly Baseline Charges is that the additional equipment is procured
later (at a lower, technology-deflated cost), and there are fewer remaining months in
the Contract over which to amortise the additional charges (39 months vs 75 months).
2.5
The reference Monthly Baseline Charges for the baseline scenario (no volumetric
increases above DOR requirements; England, Wales, and Scotland-including-
Livescan) is £1,268,540.
25% Increased Volumetric Scenario
Services Description – England, Wales and Scotland (including
Monthly Baseline Charges (£)
Livescan for Scotland only)
The Services provided at Dec 2006
£1,289,490
The Services provided at Dec 2009
£1,298,365
50% Increased Volumetric Scenario
Services Description – England, Wales and Scotland (including
Monthly Baseline Charges (£)
Livescan for Scotland only)
The Services provided at Dec 2006
£1,304,397
The Services provided at Dec 2009
£1,314,964
100% Increased Volumetric Scenario
Services Description – England, Wales and Scotland (including
Monthly Baseline Charges (£)
Livescan for Scotland only)
The Services provided at Dec 2006
£1,334,026
The Services provided at Dec 2009
£1,330,857
3
THE SCENARIOS
3.1
The assumptions and key volumetrics applied in evaluating the potential future
impact on the Monthly Services Charges of changes in volumetrics, above those
defined in Schedule D (Detailed Operational Requirements) are as follows:
3.1.1 the distribution of search type is as detailed in Table 2.18 of Annex D-1 of Schedule
D (Detailed Operational Requirements);
3.1.2 no change in the database size profile, as defined in Table 2.7 and 2.10 of
Annex D-1 of Schedule D (Detailed Operational Requirements);
3.1.3 performance is consistent with that defined for delivery of the Services, as
detailed in Schedule F (Service Level Requirements); and
3.1.4 no increase in the numbers of workstations or of EIU equipment.
3.2
Volumetrics for print set, case and mark submissions move in line with those defined
for the increase in search load, as set out in the table below.
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Scenarios: Based on Summary of Searches of Unified Collection
Defined in terms of the percentage increase in search load over the Upper Bound profile of figures contained in Table 2.17 of Annex D-1 of Schedule D
(Detailed Operational Requirements):
Scenario
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
Base Case
630,890
683,540
736,190
788,840
841,490
894,140
946,790
999,440
1,052,090
1,104,740
1,157,390
1,210,040
25% Increase
788,613
854,425
920,238
986,050
1,051,863
1,117,675
1,183,488
1,249,300
1,315,113
1,380,925
1,446,738
1,512,550
50% Increase
946,335
1,025,310
1,104,285
1,183,260
1,262,235
1,341,210
1,420,185
1,499,160
1,578,135
1,657,110
1,736,085
1,815,060
100% Increase
1,261,780
1,367,080
1,472,380
1,577,680
1,682,980
1,788,280
1,893,580
1,998,880
2,104,180
2,209,480
2,314,780
2,420,080
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ANNEX E-5
INDICATIVE SERVICE CHARGES FOR CONTRACT EXTENSION
1
INTRODUCTION
The prices detailed in this Annex are indicative of the charges for an extension to the Contract
irrespective of the duration of the relevant extension period. The final price shall be agreed
between the Parties in accordance with a number of factors prevailing at the time in
accordance with Schedule L (Change Control Procedures), including but not limited to, the
requirement for technology refreshment during the extension period, subcontractor charges
and the affect of any extension/duration upon them, and prevailing market conditions.
Notwithstanding the above, the indicative prices in this Annex shall act as a guide against
which the final price shall be agreed, subject always to Clause 10 of this Schedule.
2
INDICATIVE EXTENSION PRICING
Based on the Service Charges at the Effective Date, the indicative Monthly Baseline Charges
for an extension are:
Monthly Baseline
Service Description
Charges (£)
The Services provided for England, Wales and Scotland, (including
£1,000,000
Livescan Services for Scotland only)
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ANNEX E-6
VALUE FOR MONEY MECHANISMS
1
INTRODUCTION
1.1
The value for money mechanism described in this Annex (“Value for Money
Mechanism”) shall apply in accordance with Clause 15.16 of Schedule B
(Conditions of Contract).
1.2
This Annex sets out the processes by which the Contractor will share financial
information with the Authority in relation to requests for New Services, Changes, or
extension(s) of the Term proposed in accordance with Schedule L (Change Control
Procedure). These processes include the Value for Money Mechanisms.
1.3
The Value for Money Mechanism is the primary mechanism for confirming the
completeness, accuracy and validity of the Contractor’s price arising from the
introduction of New Services, Changes, or extensions to the Term under the
Agreement and the value for money being delivered to the Authority in respect of
such New Services, Changes, or extensions to the Term.
1.4
As used in this Schedule, the Value for Money Mechanism shall only apply to
Changes that impact the then-current Service Charges at the time the relevant Change
is requested. For Changes that do not have an impact on the then-current Service
Charges, the Contractor shall not be under an obligation to comply with the Value for
Money Mechanism.
1.5
Without prejudice to the Authority’s right to Benchmark under Clause 34 of Schedule
B (Conditions of Contract) and the provisions of Clause 4 below, for the avoidance
of doubt, the Value for Money Mechanism in this Schedule shall not be used by the
Parties to re-negotiate any mutually agreed pricing that has already been incorporated
into the Contract.
2
VALUE FOR MONEY - GENERAL
2.1
The Contractor agrees to abide by the principle of providing on-going Value for
Money to the Authority under the Contract that is both demonstrably fair and
reasonable. Accordingly, the Contractor shall provide to the Authority, as a
minimum, a breakdown of proposed pricing information as set out in Annex E-6-A
(Value for Money Details) for all New Services, Changes, extension(s) of the Term
and any other requests for additional work, including, but not limited to, those arising
from Schedule L (Change Control Procedures).
2.2
In addition to the breakdown provided in Clause 2.1 above, the Contractor shall
provide, where reasonably requested by the Authority, supplementary information to
that provided under Annex E-6-A (Value for Money Details) of this Schedule to
demonstrate to the Authority that the pricing submitted by the Contractor for New
Services, Changes and/or extension(s) to the Term represents Value for Money for
the Authority. Such supplementary information shall include Relevant Records
(pursuant to Schedule J (Access and Inspection of Records)), save that the records
shall include financial records for the purposes of evaluating Value for Money for
New Services, Changes and/or extension(s) of the Term subject to any third party
confidentiality obligations. The records will include Total Payments (Price), Total
Costs, and Total Inflows.
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2.3
In addition to the information required under Clause 2.2 above, for variations to the
Contract where the proposed Monthly Baseline Charges for the change proposal or
New Service over the Term exceeds one million pounds (£1,000,000), the Major
Contract Change Financial Model set out in Annex E-7 (Major Contract Change)
shall be completed to show the financial impact.
2.4
For the avoidance of doubt, the Value for Money Mechanism described in this
Schedule is not intended to represent “open-book accounting” in respect of the
pricing for New Services, Changes, and/or extensions to the Term and is solely
intended to assist the Authority in reaching a Value for Money conclusion for such
New Services, Changes and/or extension(s) to the Term.
2.5
The Contractor shall be under a duty to mitigate all incurred costs as much as is
reasonably possible, and where appropriate, offer preferential rates to the Authority
2.6
For the avoidance of doubt, the provisions of the Value for Money Mechanism shall
only apply in respect of the Authority and shall not extend to any other Governmental
agency or department.
3
MONITORING THIRD PARTY PRICES FOR CHANGES AND NEW SERVICES
Where the Contractor proposes to use third party products or services in response to a
requirement from the Authority for a New Service or a Change, the Contractor shall ensure,
as far as is reasonably practical, that the price obtained and that any service charges proposed
to the Authority, reflect best practice and optimum value for money through the following
arrangements:
3.1
where the Contractor identifies a need for the provision of Software, Equipment,
assets or services, the Authority and the Contractor will discuss potential sources of
supply if appropriate;
3.2
where such discussions establish the need for a competition for the source of such
supply, the Contractor shall, as far as is reasonably possible, conduct such
competition in accordance with the principles set out in Clause 3 below; and
3.3
the objective of each competition will be to obtain the best value for money solution
which fully meets the requirements of the Authority. In this context:
3.3.1 there shall be genuine and open competition wherever possible;
3.3.2 the extent of such competition shall be in direct proportion to the value and
subject matter of the procurement;
3.3.3 any evaluation criteria shall include quality, technical, corporate and cost
assessments as appropriate in order to establish the best value for money
offering; and
3.3.4 the Contractor shall not restrict technical or other requirements to favour
particular manufacturers or suppliers.
4
VALUE FOR MONEY - ON-GOING PERFORMANCE IMPROVEMENT
4.1
Without prejudice to Clauses 6 and 10.3 of Schedule B (Conditions of Contract) and
the continuous improvement mechanism set out in Schedule F (Service Level
Requirements), the Authority and the Contractor shall meet annually to review and
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discuss value for money improvements or initiatives relating to the provision of the
then-existing Services. For the avoidance of doubt, the cost savings mechanism
described in Clause 5 below shall only apply to good faith Value for Money and
process initiatives identified under the provisions of the annual review described in
this Clause 4. Such cost savings mechanism shall not apply to New Services or
changes to the Authority’s requirements introduced in accordance with Schedule L
(Change Control Procedures).
4.2
The exact composition and attendance at the meetings shall be agreed between the
Parties but the Parties acknowledge that such meetings shall normally contain senior
commercial representatives from both Parties. The meetings shall take place at the
Authority’s premises (including in Scotland) unless otherwise agreed by the Parties.
4.3
The Contractor shall, at all times, give due regard to any suggestions and
recommendations by the Authority for improving the performance of the Services.
5
VALUE FOR MONEY SAVINGS
5.1
In the event that it is agreed by the Parties to pursue further a suggestion and/or
recommendation for improvement of the Services as described in Clause 4 above, the
Contractor shall prepare a detailed analysis of the nature of the change to the Services
and the anticipated impact in terms of the following:
5.1.1 the Services;
5.1.2 any user perception of performance of the Services;
5.1.3 the quality;
5.1.4 the costs savings identified; and
5.1.5 the basis for calculation of such cost savings in accordance with the Value for
Money Mechanism described in this Schedule.
5.2
The Parties shall agree a cost savings mechanism for the relevant Value for Money
service improvement or initiatives agreed under this Clause 5. Any cost savings
identified by either Party or jointly and agreed between the Parties above and beyond
the Contractor’s implementation costs shall be shared equally between the Parties in
accordance with the agreed cost savings mechanism.
5.3
Any Changes shall be implemented in accordance with Schedule L (Change Control
Procedures).
6
ATTACHMENT TO CHANGE CONTROL NOTE (CCN)
6.1
Annex E-6-A (Value for Money Details) below will be provided by the Contractor
for review by the Authority as part of the supporting information for a CCN. Where
applicable the CCN will provide detail as to the component costs for Scotland, and
England and Wales.
6.2
The table at Clause (i) of Annex E-6-A (Value for Money Details) is a template for
the Contractor to use when providing details of Value for Money to the Authority.
The table at Clause (ii) of Annex E-6-A (Value for Money Details) is a worked
example to illustrate the level of detail the Contractor shall provide when providing
Value for Money details to the Authority pursuant to this Annex.
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ANNEX E-6-A
VALUE FOR MONEY DETAILS
(i)
Value for Money Details – Template
CCN Name:
CCN Number:
CCN Date:
CCN XXX
DESCRIPTION
Capability Summary Benefits:
An executive summary (2-3 paragraphs) describing the overall solution as proposed with specific
emphasis on the technical approach and how it benefits the overall service provision and the end
user.
User Benefits:
A narrative format providing details of the CCN Pricing.
PRICING (BASIS OF ESTIMATE)
A summary description of the required hardware and software components required to deliver
the proposed solution including the main components, where they will be installed, and a
technical justification for selecting these components. The actual components will be of equal or
better capability. The actual quantities, configuration, and technical approaches are subject to
change through the final Design Review.
CCN XXX
Total Charge: [£ ]
This Proposal provides IDENT1 with [ ]
HARDWARE,
SOFTWARE,
LICENSES
BILL
OF Charge: [£ ]
MATERIALS (BOM)
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Description:
The provision and installation of software [ ]
The provision and installation of hardware [ ].
Estimate of Hardware, Software, Licenses (the identified or equivalent materials will be provided as
required to deliver the proposed solution):
Includes shipping, duty, and insurance
Hardware Component / Description
Subtotal: [£ ]
Model #
Quantity
£
£
Software Component / Description
Subtotal: [£ ]
Version #
Quantity
£
£
£
£
£
License Maintenance / Description
Subtotal: [£ ]
Version #
Quantity
£
£
LABOUR:
Charge: [£ ]
A summary description of the required labour hours by the various
labour categories and the basis of estimate required to deliver the
proposed solution.
Description:
Task Activity
Hours
Basis of Estimate/Labour Mix
Design and Documentation
[ ]
The labour required for this work is a mix of the following:
[ ]
[ ]
[ ]
Code and Unit Test
[ ]
The labour required for this work is a mix of the
following:
[ ]
[ ]
[ ]
Integration, Test
[ ]
Procedures, Acceptance
and Regression Tests
The labour required for this work is a mix of the following:
[ ]
[ ]
[ ]
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System Administration
[ ]
The labour required for this work is a mix of the following:
[ ]
[ ]
[ ]
Training and Operations
[ ]
The labour required for this work is a mix of the following:
[ ]
[ ]
[ ]
Management
Included
Management is allocated to cover each of the above
above
categories. It provides for part time monitoring by the
Project Manager and Engineering Director. Also included
are the required allocations for configuration management,
contracts, business, and finance.
Other (as required)
Total Hours Proposed
Other Direct Costs, Travel, and Material Subcontractors
Charge: [£ ]
A summary description of Other Direct Costs required to deliver the
proposed solution.
Description:
Other Direct Costs (ODCs) and travel are included in this Proposal. The subcontractor support includes [ ]
Other Direct Costs
Approx. %
Basis of Estimate/Description
[ %]
Travel
Approx. %
Basis of Estimate/Description
International Travel
[ %]
[ ] trips from Fairfax to London
Local Travel
[ %]
Local UK travel
Material Subcontractors
Approx. %
Basis of Estimate/Description
[ %]
Total
100%
Other: (As required)
Charge: [£ ]
Total Payments: [£ ]
Total Costs: [£ ]
Total Inflows: [£ ]
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(ii)
Value for Money Details – Example
CCN Name:
CCN Number:
CCN Date:
Extradition Interface Phase 2
CCN XXX
DESCRIPTION
Capability Summary Benefits:
An executive summary (2-3 paragraphs) describing the overall solution as proposed with specific
emphasis on the technical approach and how it benefits the overall service provision and the end
user.
The implementation of the Extradition Interface capability will be provided in two phases. This Phase 2
Proposal provides for the completion of the implementation with the remaining three of the seven
capabilities of the interface. The capabilities to be delivered include Print to Mark Search, Submit Mark
Image for Mark to Print Search, and Export a IDENT1 Mark to the International Law Enforcement Bureau.
In addition this Proposal includes Auditing of new IDENT1 transactions, ILE Bureau User Training,
IDENT1 Documentation Change Matrices and, update of IDENT1 external mail services to conform to the
CJX Code of Connection, Version 2.
User Benefits:
A narrative format providing details of the CCN Pricing.
The purpose of the Extradition Interface is to deliver a capability to electronically exchange fingerprint
images between the National Criminal Investigative Service (NCIS) Fugitives Unit and the National
Fingerprint Office (NFO). In addition, the IDENT1 Live-Scan workstations will be modified to allow
captured fingerprints to be routed directly to the NFO for possible forwarding to the Fugitives Unit. The
interface replaces the current manual process of the Fugitives Unit sending hard copies of fingerprint
images to the NFO via Post, thus speeding the process and improving the accountability through electronic
record keeping. The interface will improve the Fugitives Unit ability to establish an unknown persons
identity and expedite arrest warrant processing by searching their fingerprints against the IDENT1
collection of ten prints.
PRICING (BASIS OF ESTIMATE)
A summary description of the required hardware and software components required to deliver
the proposed solution including the main components, where they will be installed, and a
technical justification for selecting these components. The actual components will be of equal or
better capability. The actual quantities, configuration, and technical approaches are subject to
change through the final Design Review.
CCN XXX
Total Charge: £240,000
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This Proposal provides IDENT1 with the hardware components and software modifications needed for the
extradition interface, plus operations and maintenance through 30 March 2005. The Extradition Interface
capability will be a new IDENT1 software release to be installed at fifty (50) IDENT1 operational sites,
approximately two hundred (~200) Live-scan sites, and one (1) Fairfax, VA site. The fifty (50) sites
include the existing forty-four (44) Bureau, British Transport Police Bureau, Customs and Excise Bureau,
Hendon, the Secondary site, and the two (2) Training sites.
HARDWARE,
SOFTWARE,
LICENSES
BILL
OF Charge: £45,000
MATERIALS (BOM)
Description:
The provision and installation of software to support anti-virus and attachment filtering at the
CJX connection. This upgrade includes the mail server in the Test and Development facility to
allow pre-release testing of new software as well as compatibility testing of current releases. The
commercial anti-virus filter has an annual subscription so that virus profiles will be kept up-to-
date. Virus profile updates will be accessed via the CJX Internet connection.
The provision and installation of disk hardware to support the increased email traffic on the mail servers
(Primary and Secondary sites) resulting from the implementation of the Extradition interface.
Estimate of Hardware, Software, Licenses (the identified or equivalent materials will be provided as
required to deliver the proposed solution):
Includes shipping, duty, and insurance
Hardware Component / Description
Subtotal: £4,200
Model #
Quantity
(4 x 1GB DIMM - 4GB Kit) for SunFire 280R
£3,400
X7056A
2
(2 x 256MB DIMM -512MB Kit) for SunFire
4
280R
£800
X7053A
Software Component / Description
Subtotal: £35,600
Version #
Quantity
MultiSwitch Console GUI tool for Sendmail
1
Config
£7,420
Mail Transfer Agent Sendmal MTA
£9,750
3
AIM for Sendmail, eHealth Monitor
£10,610
2
Virus Scanner
£4,290
2,000
Attachment filter
£3,530
2,000
License Maintenance / Description
Subtotal: £6,200
Version #
Quantity
Sendmail Support for MTA's, 1 year
£5,820
1
Support for AIM
£380
2
LABOUR:
Charge: £180,000
A summary description of the required labour hours by the various
labour categories and the basis of estimate required to deliver the
proposed solution.
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Description:
Design, develop, integrate, test, and install the Extradition Interface software release, which requires the
modification of ten (10) existing CSCs, the addition of one (1) new CSC, and workflow and database
modifications for both Bureau and Central segments processes. Complete the documentation matrix for the
SDD, SAD, User Manual, Training Manual, Ops Manual, and System configuration drawings.
Provide User training.
Acquire, configure, test, and install COTS hardware and software.
Provide Help Desk/OSG support.
Provide management for activities.
Task Activity
Hours
Basis of Estimate/Labour Mix
Design and Documentation
197
The estimate for the design work is based on the agreed
Concept of Operations, requirements and Interface Control
Document (ICD). The Design phase includes System
Engineering and a preliminary design review and a Critical
Design Review to be presented in the UK.
The documentation estimate is based on current actual
experience creating documents for the SDD, SAD, User
Manual, Training Manual, Ops Manual, and System
configuration drawings, and responding to review
comments by the Authority.
The labour required for this work is a mix of the following:
Senior Consulting Engineer
Consulting Engineer
Lead Engineer
Code and Unit Test
1,256
The estimate is based on the IDENT1 historical metrics
for previous changes for modification of ten existing
CSC’s and creation of one new CSC. The design has been
investigated down to the CSC level, thus the complexity
and amount of code is well understood. Experienced
IDENT1 programmers were involved in the creation and
review of these estimates.
The labour required for this work is a mix of the
following:
Senior Consulting Engineer
Consulting Engineer
Lead Engineer
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Integration, Test
341
Integration
includes
allocations
for
configuration
Procedures, Acceptance
management of the system software builds and for
and Regression Tests
engineering to perform initial testing of the new
application running within the IDENT1 system.
The categories of testing listed here are based on Northrop
Grumman’s experience with adding and testing new
functionality for over 20 CCNs delivered on IDENT1
since TOR. The categories of testing included here are
critical for new functionality being deployed in an
operational system. Northrop Grumman’s history of
estimation for new capabilities is documented via past
years’ PSR charts which show statistics for actual numbers
of SCRs integrated versus expected numbers.
The labour required for this work is a mix of the following:
Senior Consulting Engineer
Consulting Test Engineer
Lead Test Engineer
System Administration
288
System administration includes the installation and
configuration of new hardware and commercial software,
as well as the system transition from the current
configuration to the upgraded configuration. Complete
procedures and configuration drawings are produced to
accompany the upgrades.
The labour required for this work is a mix of the following:
Senior Consulting Engineer
Lead System Admin
System Admin
Training and Operations
273
The training portion of this estimate includes the
development, copying, and distribution of the training
materials with the production release. The training
material will be delivered to the NFO Bureaux.
The operations allocation covers the temporarily increased
workload on the Help Desk and OSG that comes with
every new capability. IDENT1 historical data shows that
once Users gain confidence with an application, the
workload returns to normal levels.
The labour required for this work is a mix of the following:
Senior Consulting Engineer
Lead Test Engineer
Junior Engineer (cm)
Lead Engineer
Senior Consulting Engineer
Senior Product Manager
Management
inc
Management is allocated to cover each of the above
categories. It provides for part time monitoring by the
Project Manager and Engineering Director. Also included
are the required allocations for configuration management,
contracts, business, and finance.
Other (as required)
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Total Hours Proposed
2,755
Other Direct Costs, Travel, and Material Subcontractors
Charge: £15,000
A summary description of Other Direct Costs required to deliver the
proposed solution.
Description:
Other Direct Costs (ODCs) and travel are included in this Proposal. The subcontractor support includes the
installation, configuration, integration, and test of the email anti-virus filtering software and disk hardware
at the Primary and Secondary Central site.
Other Direct Costs
Approx. %
Basis of Estimate/Description
Reprographics
0.5%
800 pages of repro
Travel
Approx. %
Basis of Estimate/Description
International Travel
80.0%
eight three-day trips from Fairfax to London and
two five-day trips from Fairfax to London
Local Travel
4.5%
Local UK travel
Material Subcontractors
Approx. %
Basis of Estimate/Description
Phoenix
15.0%
Firm quote to support includes the installation,
configuration, integration, and test of the email
anti-virus filtering software and disk hardware at
the Hendon and the Secondary Central site.
Total
100%
Other: (As required)
Charge: £None
Total Payments: £240,000
Total Costs: £200,000
Total Inflows: £40,000
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ANNEX E-7
MAJOR CONTRACT CHANGE
1
INTRODUCTION
Subject to Clause 2 below, the Major Contract Change Financial Model set out in Annex E-7-
A (Major Contract Change Financial Model) shall be used in demonstrating the
Contractor’s delivery of Value for Money to the Authority under the Contract.
2
ONGOING VALUE FOR MONEY
The Major Contract Change Financial Model template in Annex E-7-A (Major Contract
Change Financial Model) shall only be used if the financial impact of major change
proposals and/or New Services exceeds £1,000,000. This Major Contract Change Financial
Model will contain estimates of the forecast costs projected to be incurred by the Contractor
in delivering the Services, for review by the Authority as part of its ongoing focus in ensuring
Value for Money is achieved.
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ANNEX E-7-A
MAJOR CONTRACT CHANGE FINANCIAL MODEL
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ANNEX E-8
CATALOGUE OF OPTIONAL SYSTEMS, SERVICES AND PRODUCTS
1
INTRODUCTION
1.1
The Catalogue shall be maintained by the Contractor and contains a description of
each optional system, service or product. The Catalogue shall be divided into two
main sections covering the provision of:
1.1.1 EIU Services (including Livescan Services) in England, Wales and Scotland
under new EIU Contracts, where specific pricing arrangements apply; and
1.1.2 Other Optional Services available from the Catalogue, where prices are
updated on an annual basis.
1.2
For the purposes of this Catalogue, systems, products and services shall be defined as
follows:
1.2.1 System – an integrated set of hardware and software which constitutes a
single configuration item; and
1.2.2 Product – a single hardware configuration item or computer software
configuration item;
1.2.3 Service – provision of suitably skilled (ie. trained and experienced) staff to
perform one or more tasks or activities.
1.3
Each option set out in the table below shall include all that is required to complete the
service and/or implement the system as an integral part of the IDENT1 business
solution.
1.4
Preparatory site work, such as provision of suitable electrical supplies for each
Optional Service, is to be undertaken by the relevant Bureaux. This preparatory site
work must be completed prior to the agreed installation date.
1.5
Any downtime required for installation and checkout of an Optional Service will be
considered “planned downtime” as defined in Schedule F (Service Level
Requirements).
1.6
The Contractor retains title and risk of loss of all items ordered from the Catalogue
unless otherwise agreed by the Parties.
2
DESCRIPTIONS OF INDIVIDUAL SYSTEMS, PRODUCTS AND SERVICES,
AVAILABLE AS OTHER OPTIONAL SERVICES, ARE AS FOLLOWS.
2.1
Systems
2.1.1 Electronic Identification Units (EIU)
1.
Livescan: Description provided in Schedule R (Livescan and EIUs)
2.
Other Electronic Identification Units (EIU): Description provided in
Schedule R (Livescan and EIUs)
2.2
Products and Services
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2.2.1 Optional Products and Services
Option and Hardware
Software
Implementation
Monthly Service
Total Annual
Charge (£)
Service Charge (£)
Barcode Printer
IDENT1
shipping,
£33
£395
functional
installation,
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Barcode Reader -
IDENT1
shipping,
£6
£67
Quickscan 6000 or
functional
installation,
better
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Graphics Printer -
IDENT1
shipping,
£36
£427
Lexmark Laser 752DN
functional
installation,
or better
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Livescan to Custody
IDENT1 Livescan
shipping,
One-Off Charge
Interface
functional
installation,
£9,000
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Livescan Disk Mirror
IDENT1 Livescan
shipping,
£24
£288
Option
functional
installation,
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Legacy Livescan Pilot
Legacy Livescan
shipping,
£2,792
£33,504
Service Agreement
functional
installation,
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
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Option and Hardware
Software
Implementation
Monthly Service
Total Annual
Charge (£)
Service Charge (£)
Mark Scanner - Epson
IDENT1
shipping,
£52
£627
1680 PRO or better,
functional
installation,
equipment
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Monitor - Samsung 21"
IDENT1
shipping,
£12
£145
Flat Panel Display (post functional
installation,
bureau site survey)
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Monitor - Samsung 21"
IDENT1
shipping,
Nil
Flat Panel Display (no
functional
installation,
later than bureau site
Application and
engineering,
Note: A one-off charge of £785 with no
survey)
associated COTS
maintenance,
additional monthly charge applies if the
Products
system integration, monitor upgrade is selected no later
test and
than IDENT1 Bureau site survey. For
operational service upgrades selected after the IDENT1
support
Bureau site survey has been undertaken
the monthly charge stated in the “post
site survey” option above applies.
Tenprint Scanner -
IDENT1
shipping,
£1,143
£13,716
Improvision IS520 or
functional
installation,
better, equipment
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Text Printer - HP Laser
IDENT1
shipping,
£34
£407
Jet HP4300DTN or
functional
installation,
better
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
Workstation - Optiplex
IDENT1
shipping,
£59
£712
GX270 or better,
functional
installation,
equipment
Application and
engineering,
associated COTS
maintenance,
Products
system integration,
test and
operational service
support
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2.2.2 The following future Optional Products and Services will be provided and priced
through Schedule L (Change Control Procedure):
Optional Product or Service
One Off
Monthly
Total Annual
Service Charge
Service Charge
Service Charge
(£)
(£)
(£)
1000 DPI Ten Print Archive.
TBD
TBD
TBD
This option includes 1,000dpi optics for ten print
scanning, an increase in Bureaux storage to
temporarily hold 1000dpi images prior to upload,
communications bandwidth to upload 1000dpi lossy
compressed images to the central sites, and tape
archive storage for the 1000dpi ten prints.
Additional Operational Response Database
TBD
TBD
TBD
Capacity.
The Additional Operational Response Database
(ORD) consists of one or more operational events
subject to the database limitation of a total of 13,600
ten prints and 3,000 marks for all events at each
Bureau. This option provides Additional Operational
Response Database (ORD) Capacity in the event
they are required.
Additional Police Elimination Database Capacity.
TBD
TBD
TBD
When a police officer joins the police service he is
required to provide his fingerprints, as a tenprint
record, for elimination purposes at crime scenes.
This same tenprint is stored for the entire service of
the officer. This tenprint record is stored in a separate
database within the IDENT1 system known as the
Police Elimination Database. This option provides
Additional Police Eliminations Database Capacity at
any Bureau.
Additional Training Courses.
TBD
TBD
TBD
This option provides training courses both within the
pure fingerprint environment and other more general
office and business process training. The training
will be delivered on-site or at a locally agreed
location as required or completely away from the
normal working environment at a Contractor site.
Examples of training courses include:
• Tenprint Technician (An introduction to
IDENT1 followed by hands on training that
concentrates on Tenprint capture, demographics
and close out)
• Tenprint processing (Training covering all
processes in the Tenprint workflow)
• Mark Case Management (Training addressing all
processes in the Mark Case workflow with a
section devoted to the effective marking up of
Scene of Crime marks)
• Remedy (A course to enable your staff to use the
Remedy application to submit trouble calls to the
Help Desk and to monitor the progress of trouble
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Optional Product or Service
One Off
Monthly
Total Annual
Service Charge
Service Charge
Service Charge
(£)
(£)
(£)
tickets)
• Prepare Evidence (A short course to introduce
the software application for preparing evidence
for presentation in court)
• Mark Encoding (A short session covering the
most effective way to encode scene of crime
marks ensuring the best results from IDENT1)
• Applix Data (The use of Applix data to produce
statistics and reports from IDENT1)
• MIS / Audit (How to use the Management
Information System and audit report facilities
within IDENT1)
• Best Practice (A workshop to look at best
practice throughout IDENT1 and those Force
operational procedures that are supported by
IDENT1)
• Livescan Best Practice - Quality Prints
(workshop designed to focus exclusively on
using the correct techniques for getting the best
fingerprints from Livescan reducing the chance
of spurious minutiae)
• Livescan Management (Training to address all
processes for managing an effective unit)
• Livescan Best Practice (A workshop to look at
best practice throughout Livescan including
interaction with IDENT1, Interfaces, HCI,
looking at local force policies, providing flow-
charts/posters)
• Other training courses can be provided to
bureaux and forces within the complete office
and normal business process, including such
areas as time management, telephone skills,
customer care, presentation skills (useful for
court appearances).
Civil Background Check Capability.
TBD
TBD
TBD
This option provides the capability for civil
background checks and civil applications.
Desk Top Management.
TBD
TBD
TBD
This option provides configuration validation,
management, and control of non-IDENT1 software
running on IDENT1 equipment to ensure full
compatibility and no performance impact.
Face Recognition.
TBD
TBD
TBD
This option provides for the inclusion of face
recognition into IDENT1 as an interface to an
external face recognition system or the inclusion of
face recognition as a capability in IDENT1.
IRIS Recognition.
TBD
TBD
TBD
This option provides for the inclusion of IRIS
recognition into IDENT1 as an interface to an
external IRIS recognition system or the inclusion of
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Optional Product or Service
One Off
Monthly
Total Annual
Service Charge
Service Charge
Service Charge
(£)
(£)
(£)
IRIS recognition as a capability in IDENT1.
Livescan 2.
TBD
TBD
TBD
This option provides the LS2 Check Portable ID
check scanner.
Livescan Alternative Supplier.
TBD
TBD
TBD
This option is for future potential Livescan suppliers.
Livescan Lite.
TBD
TBD
TBD
This option provides the LITE U scanner that allows
capture of rolled and flat single fingers, as well as
four flat fingers together or two thumbs together. The
upper and lower palm as well as the writer’s palm
can also be scanned. At 13.8”x19.7”x6”, and only
16kg, the LITE-U scanner is compact and
lightweight, ideal for desktop applications.
Livescan Touchscreen.
TBD
TBD
TBD
This option provides a touch screen to be added to
the Livescan workstations.
Livescan Upgrade to Full Hand (1000 DPI).
TBD
TBD
TBD
This future option is for 1,000 dpi full hand scanners.
Mobile Devices.
TBD
TBD
TBD
This option provides provision of mobile terminals
for police officers in the field and inventory and
configuration management of a large set of mobile
devices spread over the country.
Move Services.
TBD
TBD
TBD
These optional services are for equipment moves
requested by the Police Forces for bureaux
equipment moves, Livescan equipment moves, and
bureaux relocations.
Mug Shot Database and Interface.
TBD
TBD
TBD
This option provides for the inclusion of mug shots
into IDENT1 as an interface to an external mug shot
database(s) or the inclusion to capture and store mug
shots as a capability on IDENT1.
Project IMPACT Support.
TBD
TBD
TBD
This option provides engineering services to assess,
develop, and implement the identification linkages to
the national intelligence system(s), the work
associated with architectural and operational models
within IMPACT to ensure such linkages are effective
in terms of outcome, and the systems integration
effort appropriate for these tasks.
Voice over IP (VOIP).
TBD
TBD
TBD
This option provides the addition of a Voice over IP
(VoIP) capability for a subset of IDENT1 users.
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