Committee: Finance

Date of Meeting: Tuesday 16^th June 2009

@ 6.00 p.m.

Present: Dr. P. Baines, Ms M. Bleasdale, Mrs D. Gerrard, Mrs M. Picton, Mr. R. Naylor (Headteacher)

Also Present: Mrs K. Mayers (Clerk)

Item

Action Required by

30.

31.

32.

33.

34.

35.

36.

37.

38.

Apologies

Mrs E. Gilkes - away on holiday

Mr T. McIntosh - working away

Both apologies accepted

Declaration of Business Interest

There were no declaration of business/pecuniary interest.

Minutes of meeting 28^th April 2009

The minutes were agreed by the Governing Body as an accurate record and signed by Mrs Gerrard.

Matters arising

Committee members had met with Ivan Guy to discuss reserves and the projects that are in the planning stage at the moment. They also discussed the possibility of extending the school office, moving the ladies toilet to include extra toilets, parents room at the front of the school for meetings, disabled access. Ivan Guy has now drawn up the proposed plan and Barry Warnick is in the process of doing a Project Initiation Document (PID) to present to the schools forum.

New curtains in school hall have now been fitted. Fencing on playground has been completed. Replacement roof in the resource area will start on Monday 22^nd June.

6.15 p.m. Dr. P. Baines arrived

Outturn Statement

Outturn statement for 2008/2009 was shared with the committee which shows the total expenditure for 2008/2009 with the reserves going forward into 2009/2010 at £363,017.

Direct Revenue Financing have taken £300,274 from 2008/09 financial year with regard to the MUGA, pirate ship and trimtrail area.

Proposed Budget 2009/2010

Draft budget for 2009/2010 was shared with the committee. Projected pupil numbers are declining, but not as bad as expected. Question was raised with regard to the reserves are we expecting to spend the £250,000 allocated in Building Improvement, this was discussed in item 38.

Allocated £45,000 with regard to new ICT suite to be put in the Maths room. The present ICT suite is used for the teaching and learning, an extra ICT suite would enhance other curriculum areas such as geography, history and pshe.

No National Regrading Costs have been allocated this year due to a delay in the regarding process, this is now not going to be completed until April 2010.

Query on Teaching Staff allocation, it has been increased by over 10% from last year, Mrs Mayers will look into why this has happened and report back to committee next term.

Governors agreed to accept the proposed budget for 2009/2010.

Delegation of Duties Document for approval

Document is the same as the previous year when it was approved for FMSIS. Governors agreed to accept the document.

Best Value Statement 2009/2010 for approval

Document is the same as the previous year when it was approved for FMSIS. Governors agreed to accept the document. Governors requested that Mrs Gilkes signed the agreed document.

Proforma of School Balances for approval

Due to the high reserves the school has to complete a proforma of the school balances advising what they intend to use the high surplus balances for. Completed proforma shows what we are estimating to spend our surplus balances on along with supporting documentation. Document will need to be signed by the Chair of Governors Mrs Gilkes. Governors approved the proforma.

Date & time of next meeting

To be arranged at the full governors Tuesday 29^th September 2009