CHANGE PERSONAL DETAILS FORM

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FORM 1 - ESTABLISHING A NEW POST / DELETING OR CHANGING A POST

Please identify relevant Directorate

Strategy & Business Administration

C&YP

Services

Health & Adult Social Services

Customer & Community Services

Policy & Partnerships

Environment, Growth & Commissioning

Finance & Commercial Management

Please note all mandatory fields* must be completed - incomplete forms will be returned without action.

(In major changes across Directorate structures or large scale restructures involving increase/decrease to numbers of posts, and organisational change within a Directorate Service Area affecting 10 or more posts, HR advice should be sought and a summary of post changes will need to be submitted to HR Operations to amend the ERP HR system. Your Senior HR Advisor will assist you with this.)

1. NEW POST DETAILS
Post title*
Service area*
Is this post permanent or fixed term?*	Permanent		Fixed term
	Date effective from:		Date effective to:
HAY Reference no. * (if newly created post)
Location*
Is this a job share post?	Yes No If so, specify Headcount:
Hours per week*			Grade*
Line manager name*
Approval Assignment Cost Code(s) for I-Procurement (please add all approval codes required for this post - 7 digits)		7 digits
Please go to section 4

2. DELETING A POST
*ERP Post number:**
Date effective from*:
For shared posts please give details of remaining FTE and Headcount (allows several people to be employed in a single post i.e. casuals/reliefs, job share)		FTE	Headcount
For Line Manager responsibilities provide:	Manager's ERP Post number: (Where Line Manager responsibilities are being split between more than one line manager, please provide the following details for each manager.) Manager's ERP Post number: Employees ERP Post number:

3. CHANGING AN EXISTING POST DETAILS
ERP Post number*		*Date change effective From:**
3a. Changing Grade of Post:
Hay evaluation grade		HAY Reference no.
3b. Extending a Fixed Term Post:		Date change effective to*:
3c. Changing Location of Post:
New location address*
3d. Changing Line Management of Post:
New Line Manager's ERP Post number: If this change impacts on the line management of any other employees please complete the details below: Employees ERP Post number: New Line Manager's ERP Post number for the above employees:
3e. Increasing/Decreasing Hours of Post:
Current hours		New hours
3f. Change to Headcount of Post (i.e. from single occupancy to job share)
Current Headcount	New Headcount
3g. Add/Remove Approval Assignment Cost Codes - for I-Procurement
Existing Code(s)to be removed
New Code(s) to be added

4. Information Budget Managers must provide to Finance - required for sections 1, 3b and

3e (increasing hours only)

Please indicate the funding source for this post: ________________________________

If funding is temporary please indicate end date:____________________

Please indicate the cost code for this funding post:

Cost Code*	Cost Centre - 7 digits	Sub Analysis - 5 digits
Cost Code*

Cost code information can be found on the ERPnet link on the intranet.

If you are transferring funding from one cost code to another cost code please indicate the code you are moving the funding from:

Cost Code*	Cost Centre - 7 digits	Sub Analysis - 5 digits
Cost Code*

A budget template must also be completed and emailed to Accountancy and Systems, follow link below:

http://intranet.northamptonshire.gov.uk/Services/ccs/procurement/ERPNet/Pages/budgetcodes.aspx

If you are using funding from a post you want to hold temporarily vacant - please indicate the ERP post number of the post you want to be frozen by HR to release the funding: ______________

If you are using Grant funding or income generation for this post, please provide evidence of this funding / confirmation of grant funding to Finance on submission of this form.

The funding for this post or change, as noted above, is confirmed.

Signature of Strategic Finance Manager __________________________________________ Date________________

Confirmation of HR advice - required for all sections

The Senior HR Advisor or HR Business Partner who has given advice and assisted with this process is:

_______________________________________

Manager

Print:

Sign:

Date:

Contact Name

( complete if different to the manager)

Print:

Sign:

Date:

Authorisation for new post, deletion or changes to an existing post

3b. This extension to the fixed term post, as noted above, is approved

3d. The change in line management, as noted above, is approved

3e. This increase/decrease in hours, as noted above, is approved

(delete as appropriate)

Head of Service

Print:

Sign:

Date:

1. This new post is approved

2. The deletion of this post is approved

Director / ACE

Print:

Sign:

Date:

Please email this form to your allocated HR Assistant

For sections 2, 3a, 3c, 3d and 3e the manager must send a copy of this form to their Finance Business Partner

If you have completed sections 1, 2 or 3, please state the reason for change below.

Form 1 - Establishing a New Post Changing or Deleting a Post