Appendix 4a 
 
Appendix 2: Example of Job Description 
 
Job Description 
 
Job Title  
Recruitment 
Assistant  
 
Job No 
G0138 
Grade  
Scale 2/3 
 
 
 
Division Human 
Resources 
No of Posts   
1 
    Section 
People Resourcing  
 
Job Purpose 
To provide a range of clerical and administrative support services within the People Resourcing 
Team.  To assist/cover on any of the functional teams as required. 
 
Duties and Responsibilities 
Duties and responsibilities may include any of those detailed below and may be varied according 
to the needs of the section.  They may also include any other duties that are commensurate with 
the grade and nature of the post. 
General 
•  Undertake a range of general clerical and administrative duties e.g. photocopying 
•  Deal with initial enquiries from members of the public and colleagues and refer them to the 
appropriate person 
•  Maintain and update paper and electronic records and files for various sections 
•  Attend appropriate training courses 
 
Vacancy Servicing Team - specific duties 
•  Input applicant details onto section’s computerised recruitment module, including 
recruitment monitoring information 
•  Collate and distribute of interview packs 
•  Word process recruitment and selection documents including job descriptions and person 
specifications 
•  Help with taking up and chasing of candidate references 
•  Help with processing advertisement invoices 
•  Provide support at shortlisting meetings, selection tests and interviews 
•  Answer letters and emails from members of the public seeking general             
•  recruitment information 
•  Help at outreach events, including open day recruitment  
 
 
Supervision Received: 
Supervising Officer   
Senior Recruitment Officer and Recruitment Officer 
Level of Supervision 
Regularly supervised with work checked by supervisor 
 
Supervision Given (excludes those who are INDIRECTLY supervised through others) 
Post Title 
Grade
No Of Posts  Level Of Supervision 
 
 
 
 
 
Special Conditions 

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Appendix 4a 
 
Appendix 3: Example of Person Specification 
 
Person Specification 
 
Job Title  
Recruitment Assistant 
 
 
 
Grade  
Scale 2/3       
 
Division      Human Resources    
 
 
 
 Ref              G0138 
 
Method of Assessment (MoA)   
 
AF = Application Form   I = Interview   
T = Test or Exercise  
 P = Presentation 
 
Criteria 
Essential 
MoA 
Experience 
Clerical or administration experience 
AF & I 
(Relevant work and other 
 
 
experience) 
 
 
 
Skills and Abilities 
Word processing and data entry skills 
AF/I/T 
eg written communication skills, 
 
 
dealing with the public etc 
Verbal communication skills to deal with a 
AF & I 
 
range of people in person and on the 
 
telephone including managers and members 
 
of the public 
 
 
 
Ability to write clear and concise letters and e-
AF & I 
mails 
 
 
 
Ability to work methodically, quickly and 
AF & I / T 
accurately 
 
 
 
Ability to respond to diverse customer needs 
AF/I 
 
 
Ability to work flexibly and as part of a team to  AF/I 
meet the team objectives 
 
Training 
Ability to develop professionally on a 
AF/I 
 
continuous basis 
 
 
Education/Qualifications 
 
 
NB: 
Full regard must be paid to   
overseas qualifications 
 
 
General 
 
 
 
 
 
Compiled By: J Jones, Principal Recruitment and Careers Development Officer…   Date: 17.02.07 
 
Agreed By: Departmental Personnel Officer………………………………………… Date: 
 

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