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'Recruitment of Social Workers'.
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Interviewer's Documentation Checklist
Each applicant is asked to bring various documents with them for pre-employment checking to the interview. These will differ according to the requirements of the job they have applied for. The following lists of viable evidence will help you to ensure they have supplied valid documentation.
Failure to see this information and obtain copies will result in delays to the recruitment process.
Original identification must be seen at the time of the interview, photocopied, signed and dated by the recipient. Please ensure that the photocopies are readable. The following wording should be written on the photocopies:
I confirm that this is a copy of a genuine document
provided by the applicant on dd/mm/yyyy.
Followed by a signature and printed name of the recipient.
Checked at Interview |
Action |
Proof of Date of Birth |
All applicants for all jobs must provide 1 of the following:
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Checked at Interview |
Action |
Qualifications |
You MUST see and photocopy proof that the applicant has attained any qualifications that are deemed to be Essential or Desirable for the post.
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Professional Registrations |
If the post requires a current Registration of a Professional Body then you MUST see and photocopy proof of the membership.
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Checked at Interview |
Action |
Caring for Children |
Anyone to be employed in a Registered or Voluntary Children's Home.
The applicant will bring to interview a completed Disqualification for Caring for Children Regulations 2002 Disclosure Form.
Please keep the original with their other proofs of identification |
Checked at Interview |
Action |
Criminal Record Disclosure Application |
If the post is subject to a Police check through the Criminal Records Bureau all applicants will bring a completed Criminal Record Disclosure Application form to the interview. |
CRB Application Form |
This form should be checked to make sure the applicant has completed Sections A to D and Section H. More details can be found in the “Managers Guidance - CRB Forms” on the BSC Recruitment Intranet Page |
CRB Evidence
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Along with the completed CRB Form the applicant must also supply:
1 document from Group 1 plus 2 documents from Group 2 OR 5 documents from Group 2
At least 2 of the above documents MUST show their CURRENT home address At least 1 of the above documents MUST show their date of birth
ALL Evidence MUST be ORIGINALS & within the timescales shown - no photocopies should be accepted. Remember to sign and date the copies you take. |
CRB Group1 Evidence |
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CRB Group 2 Evidence |
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CRB Group 2 Evidence |
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Valid Passport |
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Marriage/Civil Partnership Certificate |
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Credit Card Statement (issued within the last 3 months) |
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UK Driving Licence - with photo card (incl counterpart licence) |
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Bank or Building Society Statement (issued within the last 3 months) |
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Mail Order Catalogue Statement (issued within the last 3 months) |
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Original UK Birth Certificate (issued within 12 months of birth) |
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Birth Certificate |
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Letter from a Head Teacher (issued within the last 3 months) |
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Valid EU National Identity Card (EU countries only) |
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Documentation giving entitlement (UK) eg Benefits Agency, Employment Service, Inland Revenue (issued within the last 3 months) |
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Financial Statement eg Pension, Endowment, ISA, Mortgage (issued within the last 12 months) |
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UK Fire Arms Licence |
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(UK) National Insurance Number Card |
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Certificate of British Nationality (UK) |
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HM Forces ID Card (UK) |
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Valid insurance certificate or vehicle registration document |
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Court Claim Form (UK) (issued within the last 12 months) |
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Adoption Certificate (UK) |
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Work Permit/Visa (UK) (issued within the last 12 months) |
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Council Tax Statement (UK) (issued within the last 12 months) |
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CRB Group 2 Evidence |
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Examinations Certificate Eg NVQ, GCSE, Degree |
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Utility Bill eg Gas, Water (issued within the last 3 months) |
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P45/P60 (UK) Statement (issued within the last 12 months |
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Mortgage Statement (issued within the last 12 months) |
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Connexions Card (UK) |
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Valid TV Licence (issued within the last 12 months) |
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Driving Licence - paper |
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CRB Disclosure Certificate (issued within the last 12 months) |
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Valid NHS Card (UK) |
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Addressed Payslip (issued within the last 3 months) |
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One of following from Border & Immigration Agency: Certificate of Identity, Application Registration Card, Convention Travel Document, Stateless Person's Document |
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Valid Insurance Certificate (issued within the last 12 months) |
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Store Card Statement (issued within the last 3 months) |
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If the applicant's documents do not all bear the same name, or if they have ever been known by any other forename or surname please see and photocopy documentary evidence of the change in name e.g. Marriage Certificate, Deed Poll, Decree Nisi etc
Checked at Interview |
Action |
Right to Work |
All applicants for all jobs. To prove eligibility to work in the UK.
To comply with the Asylum & Immigration Act applicants MUST produce 1 document from list A below OR 1 document as stated in list B in combination with an official document issued by a Government Agency or a previous employer that gives the applicant's National Insurance number and name.
Remember to sign and date the copies you take. |
List A |
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List B |
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European Economic Area Countries: Austria, Belgium, Cyprus, Czech Rep, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Portugal, Slovakia, Slovenia, Spain, Sweden |
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Combination Document Required:
Any of the documents below must be produced in combination with an official document issued by a Government Agency or a previous employer that gives your National Insurance number and name |
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1. A passport showing that the holder, or a person named in the passport as the child of the holder, is a British or UK citizen with the right of abode in the UK |
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7. An Immigration Status Document issued by the Home Office or the Border & Immigration Agency indicating that you are allowed to stay indefinitely in the UK or have no time limit on your stay. |
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2. A passport or national identity card showing that the holder, or a person named in the passport as the child of the holder, is a national of the European Economic Area or Switzerland |
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8. A full Birth Certificate issued in the UK which includes the name of at least one parent. |
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3. A residence permit, registration certificate or document certifying or indicating permanent residence of a EEA country or Switzerland issued by the Home Office or Border & Immigration Agency |
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9. A full Adoption Certificate issued in the UK which includes the name of at least one adoptive parent
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10. A Birth Certificate issued in the Channel Islands, the Isle of Man or Ireland |
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4. A permanent residence card issued as a family member of a national of a EEA country or Switzerland |
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11. An Adoption Certificate issued in the Channel Islands, the Isle of Man or Ireland |
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5. A Biometric Immigration Document issued by the Border & Immigration Agency which indicates that you are allowed to stay indefinitely in the UK or have no time limit on your stay. |
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12. A Certificate of Registration or naturalisation as a British Citizen |
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6. A passport or other travel document endorsed to show you:
Are exempt from immigration control have indefinite leave to enter or remain in the UK have no time limit on your stay have the right of abode in the UK |
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13. A letter issued by the Home Office or the Border & Immigration Agency which indicates that you are allowed to stay indefinitely in the UK |
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U:\BSC-HR\Recruitment\End to End Pilot\Revised Documentation\Interviewer's Documentation Checklist.doc
09/03/2009