No.

Item

Action

When

1

Apologies

Bill Walshe

2

Actions from the LAST meeting

Comms to Pharmacy

Bill stated that part of the Comms Plan for Wave 2 was to send out some leaflets to the local pharmacies. Barbara and Ian said that we should speak to John Stanley first to let him know what we intend to do.

GW

Complete

Caldicott Event

Barbara would like this arranged, GW to speak to Bill.

GW

15/05

PIP Timescale - 16 weeks to 8 weeks

GW stated that the PIP could not be shortened to 8 weeks as this would have caused two PIPs to end together, this was not practical. Instead we have shorted Wave 3 to 12 weeks.

GW

complete

Unscheduled Care - Basildon Hospital etc.

The Board suggested we have an event when more records are uploaded. GW will take off these minutes and add an event to the plan.

GW

complete

3

Actions from THIS meeting

SHA Representative

Mark Leonard was welcomed to the Board as the SCR lead from SHA.

Comms Update

Barbara would like to see some communications carried out to celebrate the success of our first upload to the Spine and a best of Practice approach in East of England. EHealth Insider was suggested as one forum but Comms should decide the approach. GW will speak to Bill.

GW

05/05

Scheduling of SCR uploads

GW explained that it was difficult to schedule the uploads for each wave months in advance due to the short lead time required by BT (currently 2 weeks). This could mean that if several requests we requested for an upload, it is possible we may not get the dates we want.

SHA were aware of this and will be speaking to BT to extend this but this was only likely to result in a 4 week lead time. BS asked that her concerns were forwarded to SHA as she believes our upload dates should be agreed at the start of each PIP.

GW

05/05

Allocate NHS numbers and Sensitive Records recommendations

The Board agreed that local policy should state that this cannot be used. .

The Board agreed that the access right for Sensitive Records should only be allocated to the Caldicott Guardians and Practice staff should escalate if they need access with evidence as to why they needed it. The Caldicott Guardian would then make the decision to use the access right or find an alternate method.

BS also asked that the PCT IG Manager have this access right to support her if a request was made. GW will ask the IG Manager to complete an RA02.

Decision Log to be updated

GW

05/05

SCR Bulk Upload for Wave 1

The Board agreed with the sample audit checks proposed for after the upload, GW or update decision log. BS stated that we must help the Practices with this exercise and ID asked GW to speak to the IG Team.

GW

05/05

Enrichment of the SCR

GW stated that GPs wanted a clear policy on how this could be achieved. Board discussed this further and recommended that GW speaks to Robin Bell and Jon Tuppen to gain their views, gain some guidelines and bring this to the next Board.

GW

19/05

Data Quality

GW stated that at least 20 Practices covering 80,000 patients had not achieved their accreditation and could not take part in the SCR without this. The process would be that IG team still worked with the Practices to achieve accreditation. BS stated that if there were any problems with this we should speak to Carolyn Larsen.

Adastra and Out of Hours Service

BS stated that if we needed any help we should let her know. As a first contact we will speak to OOH IT division to determine if they have any plans to upgrade. In addition, GW stated that she had been given the name of a senior user that could help. GW will contact this person shortly.

GW

19/05

Update to PCT Board

Barbara has the next one of these in July and will need an SCR update in time for this. GW to liaise with Hayley re dates and content

GW

19/05

5

Date of Next meeting

BS cannot make May 19^th as she is on annual leave. GW will look for another dates.

GW

15/05