MEDWAY PRIMARY CARE TRUST

Minutes of the Meeting of the Summary Care Record Project Board

held on Friday 15^th May 2009, 12:00am to 14:00pm

in Meeting Room 1, Unit 7 Ambley Green

Present:	Lois Lere (LL) CHAIR	Head of Health Informatics
	Becky Gayler (BG)	SHA
	Sandra Harvey (SH)	Domain Programme Manager
	David Payne (DP)	Project Manager
	Matt Watson (MW)	Connecting For Health
	Amy Paton (AP)	Programme Support - Minute Taker

1	Apologies for Absence
	Karen Morgan - Head of Unscheduled Care
2	Minutes of the Meeting of 17^th April 2009
	The minutes were agreed.
3	Update of Actions
Who	Action			Update/Status
DP	How to manage Practices who no longer meet Paperlight accreditation standards.			Could withdraw accreditation but must assess options first. DP to monitor with Barbara Moscrop. OPEN
DP	Communications plan to be circulated when complete. New document being drafted.			To be discussed on the agenda. CLOSE.
BG	Limited SCR support from the K&M DPO with regards to benefits.			SH to arrange for Lorraine Pearson to call DP. Pai to progress local benefits work with Tonka Jowd. OPEN
DP	Synchronisation between SPINE & locally held Patients details will be required in each GP Practice to enable ongoing upload.			CfH provided guidance and progress has been made. CLOSE.
BG	Key risk identified at SHA level is `lack of detail on Consent Model'. An end to end description of process is required.			To be covered later on the agenda. CLOSE.
MW	Planning & Reporting Tool - The description of milestones will be changed & version 2 will then match the milestones in the generic plan.			New version of the tool has gone live. CLOSE.
DP	End of Life Care - LL suggested focusing on Commissioners at a local level. LL suggests talking to Jackie Fisher & David Oliver.			Waiting on response from David Oliver. OPEN
MW	The revised Communications Toolkit will be ready end of May. MW to update on progress and provide the video.			To be covered later on the agenda. CLOSE.
MW	LL is concerned that key documents are being reviewed in line with the new Consent Model, yet the current version it is still available - and the old CfH website is still up.			New website has gone live and all out of date documents are being removed. CLOSE.
MW	Synergy & the new Consent model - MW will let the board know of expected timescales and detail of the CCN.			To be covered later on the agenda. CLOSE.
DP	Mail house can only deal with 100,000 letters per day.			To be covered later on the agenda. CLOSE.

4	Items for Discussion
4.1	Project Update Highlight Report tabled. DP talked through the highlight report. Sue Wanstall is advertising for 2 posts - could look for trainers to help. Mail house arrangements ongoing - Swine Flu doesn't appear to be causing a problem. MW added that next period the pro forma for HealthSpace will be completed.
4.2	CfH Update South East Coast Action Plan tabled. MW talked the group through the Action Plan and updated the group. On 17^th June there is a supplier day for Vision and EMIS LD. Isoft training was done 12^th May. Isoft have a new more reliable manager. A basic upload will be done overnight and doctors/staff cannot upload anything else without permission. A process needs to be created and signed by the GPs. Start with a single-handed practice to learn from it. BG to involve Primary Care Informatics Group and Kent CAG for the MedOCC evening. Discussion was had about nomination of a Clinical Lead. Dr Shum was suggested but it was thought payment may be needed. A job description has already been created, BG to send. Discussion was had about the Consent Model. The current software doesn't ask if you've asked the patient if they consent, just assumes that if they haven't opted out, they have opted in. Practices need to sign up to state they will only upload additional information as agreed with the PCT. A process is needed to clarify processes should practices upload additional information unilaterally.. The new software will be around after a contracted 12 months from May 09. SmartCards must be left in readers overnight during the upload, some staff are not happy with this. Practices/Project team could provide a member of staff. A post meeting note is to be added to the MLHC Board minutes to say that the project is happy to go live with the software not reflecting the current consent model. The PIP is valid even if the upload is put off.				DP BG BG DP LL
4.3	SCR Upload Progress and Plans Covered previously in the meeting.
4.4	MedOCC/Adastra Planning RA Process Jordan Rutty is progressing with the RA process at MedOCC. Is it possible to have more than one nominated Caldicott Guardian? Adastra Funding It was suggested that the initial cost could be funded at risk and then claimed back from CfH. There are ongoing support issues. Order to be raised with Adastra. Revisit Benefits Assumption paper. 9^th June Awareness Session Currently looking for a clinician to talk. Look into a clinician to talk for the session - from the pilot practice, Manpreet, SEC CAG (Chris Barram) and Urgent care clinicians.				BG DP BG BG
4.5	Second Wave Planning PIP Dates tabled. Covered previously in the meeting.
4.6	Communications Strategy Review Communications Strategy tabled. Discussion was had around the communications strategy. It was suggested that HealthSpace could be marketed with the policy for travel immunisations. The links between Project, PCT and SHA need adding to make it more of an engagement plan. Communications Strategy to be circulated for comments within 5 days.				IPO
5	Risks and Issues Outstanding risk surrounding consent models. Risk regarding LIS funding - received £50k when £500k was wanted.
6	Date of Next Meeting
18^th June 09		10:00 to 12:00	Meeting Room 2, Unit 7, Ambley Green

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Informatics Programme Office

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