This is an HTML version of an attachment to the Freedom of Information request 'Online petitions documents from PICT'.

Sent: 29 March 2007 09:34

To: [name], [name];[name]; SILK, Paul; [name]; [name]; [name]; PULLINGER, John

Subject:

I attended the EPRI conference last week, which was focussed on using the Internet. (Dominic, John, this is the one where a presentation highlighted www.parliament.uk as a good practice example). I did some rough notes from speakers, see attached - apologies they are in very rough format. Significant issues were:

- That many countries are already piloting interactive e-democracy

- Those countries have identified the issue is changing the way Members work

- There are some good practice egs in Sweden, Portugal, Netherlands to look at

Regards

Joan

Notes from EPRI conference on Information and Communication Technology

“Simplifying the Complex - Creating space for complex topics on the web”

Lisbon 19 & 20 March

Some relevant issues for UK:

Jaime Gama, President of the Assembly of the Republic

Jiri Oberfalzer,Member Czech senate

Bridie Nathanson,expert in e-democracy, e-governance and political communications

Luiz Antonio Eira, Legislative Advisor ICT, Chamber of Deputies of Brazil

  • Progress to date:

    1. legislation on line information for plenary sessions and AV speeches on line within 2 minutes of the speech, with text available within 30 minutes of the speech. AV on line is technology independent, no need for media player

    2. Bill tracker - blocks text, citizen can register for email alerts at end/start of stages. FAQs on most searched Bills, linked to comparative information, built from most searched pages, linking newspapers, TV, radio channel. Produces news pushed to other medias' channels.

    3. Internet for Members provides voting and attendance figures. From march 07, will also have more interactive facility Members/Public.

    4. Brazil's web site cannot be static. It is not just our published information, it also has to have interaction, with citizen comments. For instance feedback on Members' speeches, using simple on-line forms. Technology auto-tracks emails from the public, recording reply/no replies.

    5. Developing a separate site for children, almost the same content but explained

    6. Internet in thee anti chamber allows MPs to catch up with speeches they have missed before entering the chamber.

    7. Website use has risen from 2.5m hits in 2002 to 14m in 2006,. showing a measure of success of the strategy

    [name], Head of IT Portuguese Parliament

    [name], Head if ICT, Chamber of Deputies, Italy

    [name], MP Swedish Parliament

    [name], e-representative Dutch Parliament, founder Gov2u

    -----Original Message-----

    From: SILK, Paul

    Sent: 09 October 2007 18:14

    To: [name]

    Cc: HUTTON, Mark

    Subject: FW: Petitions 'issues summary', PDF enclosed (ATTACHMENT DELETED, EXEMPT UNDER S34)

    [name]

    We spoke. Here is a bit of a reprise of your questions. I am sorry that I could not do tracked changes.

    As we discussed, I am copying this directly to Mark also.

    Happy to meet tomorrow, if you would find that useful.

    Paul

    -----Original Message-----

    From: [name]

    Sent: 09 October 2007 14:41

    To: SILK, Paul

    Subject: RE: Petitions 'issues summary', PDF enclosed

    Enclosed *may* work.

    -----Original Message-----

    From: SILK, Paul

    Sent: Tue 10/9/2007 12:38 PM

    To: [name]

    Subject: RE: Petitions 'issues summary', PDF enclosed

    [name]

    Can you send me this in a way that I can track changes, please?

    paul

    -----Original Message-----

    From: [name]

    Sent: 09 October 2007 11:23

    To: SILK, Paul; MILLER, Joan; [name]; [name]

    Subject: RE: Petitions 'issues summary', PDF enclosed

    A revised draft is enclosed.

    -----Original Message-----

    From: SILK, Paul

    Sent: Tue 10/9/2007 9:02 AM

    To: [name]; MILLER, Joan; [name]; [name]

    Subject: RE: Petitions 'issues summary', PDF enclosed

    [name]

    We spoke yesterday, and you are speaking to Mark Hutton later today.

    I take entirely your point that the Committee must not be deluded into thinking that your mock-up can simply go into production - this is the first architect sketch rather than the building. I guess that Joan will want to emphasise that at the beginning. However, I do think that the live demonstration you gave us yesterday would go down very well with the Committee.

    Some of the issues we ought to raise with the Committee (which complement what you have written) are:

    Do we need to distinguish between an orderly petition which is not adopted by a Member, and a disorderly petition? Does either of these have any visibility on the website? In the case of the former, I suppose it could sit in a sort of limbo on the Intranet site waiting for a friendly Member to come along and take it up (like, for example, a Private Peer's Bill brought from the Lords). (In general, I think that the pre-adoption phases of petitions are the most difficult ones to resolve, assuming that we stick to the idea that a petition is not a valid petition until sponsored by a Member.)

    What do we mean by the Petitioner? Is there to be one nominated individual in the case of each Petition who is able to deal with the administration of the Petition? In what areas does the Petitions Office deal only with him/her, and in what circumstances with all signatories?

    How deeply does the Petitions Office need to search to authenticate the identity of petitioners/signatories?

    To what extent are the rules for petitions mechanically enforced and to what extent are they enforced by human agency? (The more helpful we want to be, the less we will go down the mechanical route, I should have thought)

    What control does the sponsoring Member have over a petition? Can s/he decide to abandon it prematurely? What is its status then? What happens if the Member dies/is suspended/joins the government?

    On some of your questions, I imagine that there is already data protection good practice (or even law). If that is the case, I do not think we should pose these as questions where the committee has a free hand to decide.

    Finally, it might be worth illustrating the process diagrammatically, and it might also be worth dividing your questions into three groups: pre-adoption issues; issues which arise when the petition is open for signature; closure and presentation issues. Some of the questions arise in more than one of these areas.

    Paul

    -----Original Message-----

    From: [name]

    Sent: 08 October 2007 15:22

    To: SILK, Paul; MILLER, Joan; [name]; [name]

    Subject: Petitions 'issues summary', PDF enclosed

    Just a draft.

    From: SILK, Paul
    Sent: 17 September 2007 13:09
    To: HUTTON, Mark
    Cc: [name]; [name]
    Subject: FW: Petitions can make a difference - new report

    Mark

     

    Just in case you were not already aware

     

    Paul

    0x01 graphic

    From: [name]
    Sent: Mon 17/09/2007 11:17
    To: SILK, Paul; [name]
    Subject: FW: Petitions can make a difference - new report

    Morning comrades. I hope all is well

     

    I have received this from my Aussie contacts. May be worth following up as we proceed with e-petitions?

     

    See you next week

     

    [name]

     

    -----Original Message-----
    From: [name] [mailto:[email address]]
    Sent: 17 September 2007 04:33
    Subject: Petitions can make a difference - new report

     

     

    #########################################
    House of Representatives - Email alert service
    #########################################

    Issued by: House of Representatives Liaison & Projects Office, Monday 17 September 2007

    Petitions can make a difference

    Petitions continue to be a very popular way in which Australians let their representatives know about their concerns and ask for remedies. Just over one million people signed about 900 petitions to the House of Representatives between 2004 and 2007. Despite this popularity, petitions are not always an effective means of communicating with the House.

    Today (17 September), the House of Representatives Procedure Committee tabled its report, Making a difference: Petitioning the House of Representatives. The report identifies a clear path forward to improve the way in which the House considers petitions.

    A Petitions Committee

    The most significant recommendation is the establishment of a petitions committee, similar to that used in the Scottish Parliament, to receive and process petitions and to inquire and report on any action to be made.

    “The House has to have a much better mechanism of considering petitions because it is the body to which petitions are addressed,” Chair of the Committee Margaret May said.

    “We see this new petitions committee as having the power to hold inquiries into petitions, inviting principal petitioners to come before the committee and explain their concerns, and making relevant recommendations to Government. A petitions committee would substantially streamline what is currently a very cumbersome process and would give a new status to petitions in the House,” she said.

    Encouraging government to respond

    The committee also recommends that Ministers be expected to respond to the petitions referred to them. Submissions made clear that one of the greatest disappointments to petitioners is the perception that Government does not heed petitions.

    Mrs May said, “by reviewing all petitions received and making targeted recommendations to Government, the new petitions committee would assist Government in improving its response rate.”

    Introducing electronic petitions

    The committee has also recommended that an electronic petitions system be introduced, so as to bring petitions into the 21st century.

    “If we accept that petitions are the most direct link between citizens and their representatives, then we also need to accept that communication methods are changing—electronic petitions are already a big part of modern democracy. Individuals are currently making their opinions known across a whole range of websites and blogs—we must improve the way in which those same individuals channel those views legitimately to the House of Representatives,” said the Chair.

    The committee has also made a series of recommendations to streamline the way in which petitions are administered and presented in the House. The committee thanks all those who provided submissions to the inquiry, particularly those with vast petitioning experience.

    For media comment: House Procedure Committee Chair, Margaret May, phone xxxxxx

    For background information and copies of the report: please contact the committee secretariat on (02) 6277 4670 or visit the inquiry website at: http://www.aph.gov.au/house/committee/proc/petitioning/report.htm

    Issued by:
    [name], media adviser, Liaison & Projects Office, House of Representatives Tel:[xxxxxx] wk, [xxxxxxxx]mob.

    Have you got About the House magazine yet?
    Visit: http://www.aph.gov.au/house/news/

    To unsubscribe from the House of Representatives email alert service, please send an email with "unsubscribe from email alert service" in the header to [email address]

    From: SILK, Paul
    Sent: 18 July 2007 12:46
    To: HUTTON, Mark
    Subject: FW: E-petions in the Tasmanian Parliament

    Mark

    You might find this of interest

    Paul

    -----Original Message-----

    From: [name]

    Sent: 27 June 2007 11:23

    To: [name]

    Cc: SILK, Paul

    Subject: E-petions in the Tasmanian Parliament

    [name],

    Browsing through the Tasmanian Parliament I came across their e-petitions site (http://210.8.42.131/view/EPetitions%5FTAS%5FAssembly/AboutEPetitions.aspx?LIndex=1 .

    I thought this would be of interest to you. Please let me know the progress on your research and if I can help in anyway.

    Kind regards,

    [name]

    Information from within PICT on E-petitioning

    Procedural Systems Group Notes

    Thursday 22 March 2007

    E-Petitions

    There are various models to draw on such as the Scottish Parliament, No 10 site and the Portuguese Government c/o VL. However, it will depend on whether the MPs wish to pursue it.

    Procedural Systems Group Notes

    Thursday 19 April 2007

    3) Non-divisions work

    a. Verbal update - e-petitions (GP)

    GP is drafting a paper for next Monday's Procedure Committee. The aim is to register with the Committee that this will be a difficult issue and invite them to engage PICT with the process if they wish. GP will circulate the finished document.

    Action: GP

    Procedural Systems Group Notes

    Thursday 26 April 2007

    There was a discussion of governance issues for the Internet project. It was also reported that the expected Procedure Committee report on petitions had been deferred. PICT would be producing an initial paper on the Portuguese experience.

    ICT Procedural Group Minutes

    Thursday 24 May 2007

    5. Procedure Committee Report (Public Petitions and EDMs) (GP)

    GP outlined the main recommendations of the Report and their ICT implications. Further work included authentication and e-petitions. GP is producing a memo on e-petitions for the Procedure Committee on 11 June. It will list all the technical concerns and any ideas on authentication would be gratefully received. Email GP and copy to PS.

    Extract edited - exempt under s34

    ICT Procedural Group Minutes

    Thursday 21 June 2007

    2. Modernisation Committee Report

    JC reported on the recommendations of the Modernisation Committee which had implications for PICT: the proposal for topical questions would have consequences for e-tabling and Table Office PIMS, while the proposal for hand-held devices in the Chamber might cause technical problems. Both showed the need to be able to react agilely and speedily to Member-driven imperatives.

    ICT Procedural Group Minutes

    Thursday 28 June 2007

    E- Petitions
    Consultations are taking place at the moment.

    ICT Procedural Group Minutes

    Thursday 15 November 2007
    Work mandated by requirements of the House (such as e-petitions) should have a separate budget so in this instance the group could take the role of subject-matter experts and explain how the work could be provided…

    Future Meetings

    There are 5 more meetings before the Christmas recess. PS asked if anyone had ideas for the agendas.

    ICT Procedural Group Minutes

    Thursday 22 November 2007

    E-democracy Conference - e-petitions (Jessica Parkinson)

    Earlier this month [name], [name] and [name] from the PICT web centre attended an interesting e-Democracy seminar. The speakers below discussed the value of online petitions.

    Jimmy Leach discussed the 10 Downing St site.

    _____________________________________________________________


    Extract edited - Exempt under s34

    Papers - extract

    Candidate Projects March 06

    9

    E-Petitions

    The Commons Procedure Committee are likely to recommend that parliament has an electronic petitioning system, similar to No. 10 Downing Street.

    To respond appropriately to the committee

    Agree how this type of system should be managed by PICT and prove an ability to provide such systems in a timely and cost effective manner.

    1=

    Commence market review in anticipation of Procedure Committee statement of requirements

    Create PICT Proj Mandate

    Robert Brook

    Terry Dailey


    Article from In the Picture - the PICT newsletter

    E-petitions for MPs investigated

    You may have read that the Commons Procedure Committee is thinking about whether a system of e-petitions could be introduced in the House.  This might be something like the e-petitions system No 10 Downing Street has, but will have to take account of the way in which written petitions are presented to the Commons by individual MPs at present.  

    Written petitions are administered from the Journal Office in the Commons, and it is also the Journal Office which provides the staff of the Procedure Committee.  PICT staff have been working closely with their colleagues in the Journal Office so that Members can be as well informed about the options as possible.  

    Some mock-ups have been presented, and the complexity of an electronic system explained.  D-Pict and other staff have also attended a couple of private meetings with Committee Members.  This collaboration has been a good example of the way in which we and our colleagues in procedural areas can - and must - work together in partnership.  Expect to hear more about e-petitions over the months to come as the Committee begins the public phase of its work.

    Read more at:

    http://news.bbc.co.uk/1/hi/uk_politics/7091224.stm

    Paul Silk

    ePetitions Options Appraisal

    Project

    ePetitions Options Appraisal

    Project ID

    INF07002

    Major Project

    Date

    04/02/08

    Sub-Programme

    Procedural Sub-Programme

    Doc. Version

    Version 0.1

    PICT SRO / BRM

    [name]

    Proposed Project Mgr

    Business Need

    The commons procedure committee is currently holding an inquiry into ePetitions. PICT has so far assisted the Committee in providing advice with regards to the technical issues involved, a ball-park estimation of costs, timeframe and a prototype solution to inform the committee's deliberations. After the publication of the committee's report (expected sometime around Easter) PICT will need to be in a position to issue an Invitation to Tender (ITT) if and when the House agrees to the proposals when the report in debated (expected to be May/June). Due to the timeframes involved

    Business Priority

    Member requested service to provide an ePetitions system to enhance the `connecting with the public' agenda.

    Project Objectives

    To provide a costed options appraisal in order for PICT to issue a ITT if and when the House agrees to the committee's proposal.

    Outline Business Case

    Business Stakeholders

    The main business stakeholders are:

    • the Procedure Committee

    • Journal Office (HoC)

    • Web-Centre and the Department for Information Services.

    Business Strategy / Plan Alignment

    Supporting the business processes of the House and connecting with the Public.

    PICT Strategic / Programme Alignment

    Due to the potential scale and visibility of this project an outsourced technically specialist solution is likely to be required. A strategic solution will be sought that will provide a scaleable and reliable solution.

    Inter-dependencies with other projects

    Input or Output

    Other project

    Description of Interdependency

    Agreed Date

    Criticality

    Other constraints and Dependencies

    Initial (Rough) Resource Estimates

    Team

    This
    Financial Year

    Next
    Financial Year

    Future
    Years

    (person days)

    Project Management:

    20 days

    -

    Business Relationship Management

    15 days

    Business Process Management:

    32 days

    -

    Procurement Support:

    10 days

    -

    Technical Services:

    5 days

    -

    Development Support:

    15 days

    -

    PICT Assessment
    (by BRM / Programme)

    No of users: 60 million
    Business impact
    Time - the new departments come into effect on 01/01/08, with new financial structures required for 01/04/08. All changes to be completed by the rise of the House for the summer recess.
    Criteria
    EA Principles - the EA Board has a QA role in relation to ADS design and file storage design.
    PICT Objectives
    Cost/Budget - ePetitions will be a new services and should therefore be funded with new money

    Delivery time-frame
    Decision: Yes / No / Defer

    Project Mandate Scope Approval

    Name

    [SRO / BRM]

    Date

    Signature

    Name

    [Programme Manager]

    Date

    Signature

    Name

    [Programme Board]

    Date

    Signature

    Start-Up Approved

    Name

    [Programme Board]

    Date

    Signature

    ____________________________________________________________________________________________________________________


    From: SILK, Paul

    Sent: 21 March 2007 10:08

    To: [name]

    Cc: [names][email address}

    Subject: RE: E-petitioning the House of Commons

    Can we arrange a date once you are back? If you give some times which would suit you and your colleagues in MySociety, we'll do all we can to fit in.

    Paul

    -----Original Message-----

    From: [email address}

    Sent: 21 March 2007 10:04

    To: SILK, Paul

    Cc: [names]

    Subject: Re: E-petitioning the House of Commons

    Sorry, but I'm away from the 30th March to the 16th April, and can't do any meetings in that time.

    best,

    [name]

    On 3/21/07, SILK, Paul <s.40> wrote:

    [name]

    Is 3 or 4 April still a possibility for a meeting? Look forward to

    hearing from you.

    Paul

    -----Original Message-----

    From: [email address}

    Sent: 15 March 2007 12:41

    To: SILK, Paul

    Cc: [names]; WOOD, Edward; PULLINGER, John; [names]

    Subject: Re: E-petitioning the House of Commons

    Hi guys,

    OK, I guess combining things isn't going to work then. I'll see no10 on tues/weds. I won't be free after the 3rd April until the week commencing 16th.

    best,

    [name]

    On 3/15/07, SILK, Paul <s.40> wrote:

    I'm afraid that next week is no good for PICT because [name] is away then. As far as No 5 on your list is concerned (at least) I hope that we can arrange something (as I said in a previous e-mail to [name] on

    3 or 4 April.

    Paul Silk

    -----Original Message-----

    From: [email address]

    Sent: 15 March 2007 12:23

    To: SILK, Paul; [name]; [name]; WOOD, Edward;

    PULLINGER, John; [name]; [name]

    Cc: [email address]

    Subject: Re: E-petitioning the House of Commons

    Hi Everyone,

    We really need to kill some multiple westminster birds one day next week, so I'm CCing Neil in the no10 web team in as well as the whole

    mySociety team to see if we can manage a single day to cover a bunch

    of things.

    Hopefully we can fit these meetings into one day for max efficiency.

    Things I would really like to talk about in the presence of you and the relevent mySociety developers:

    1. Messagelabs email blocking in Parliament.

    2. Historic Hansard and when it is available to have a go with it.

    3. The current Hansard XML and when we can have a go with it.

    4. The XML and/or processes currently underpinning committee transcript publication, and when we can have a go with that.

    5. Meet PICT to talk about lessons from petitions 6. Meet no10 to talk about the priority and detail of feature changes on petitions.

    This is quite a tall order, but if those of you want to meet can give as many dates and slots as possible next week, that'd be great.

    thanks,

    [name]

    On 3/15/07, SILK, Paul wrote:

    Many thanks both. I'll get back to you with some proposed dates

    As soon as I can

    Paul

    -----Original Message-----

    From: [name]

    Sent: 15 March 2007 06:35

    To: [name]

    Cc: SILK, Paul; HUTTON, Mark;

    Subject: Re: E-petitioning the House of Commons

    I'm assuming this would be a meeting in Parliament?

    I'm free a bit next week (beginning 19 March) - Monday, Wednesday or Thursday.

    I'm on holiday the week beginning 26 March. Then am (currently) free any time from 2 April.

    [name]

    On Thu, Mar 15, 2007 at 12:55:52AM +0000, [name] wrote:

    Hi Paul,

    Thanks for mailing: I'm really pleased to know that discussions of such a sort are taking place. I would be happy to meet, but I think we should definitely have one of the main core team at the meeting, who I've CCed to see about dates.

    In the meantime, here's the source code repository containing the petitions code, which is open source:

    https://secure.mysociety.org/cvstrac/dir?d=mysociety/pet

    and here's [name]' description of the overall structure: http://www.mysociety.org/2006/12/08/under-the-bonnet/

    I should also point out for balance's sake that Napier also supply petitioning software:

    http://itc.napier.ac.uk/ITC/ProjectInfo.asp?ID=6

    all the best,

    [name]

    On 3/14/07, SILK, Paul wrote:

    [name]

    You may be aware that there is a possibility that the Commons will begin a system of e-petitions to complement its very long-standing system for receiving written petitions.

    The House's Procedure Committee recently visited No 10, and following

    that, officials here and at No 10 agreed that we could approach you directly so that we could learn from you what issues have arisen so far in managing the No 10 site. Would it be possible for some of my technical colleagues and me to meet you, or whoever you think appropriate, over the next couple of weeks?

    Many thanks

    PAUL SILK

    Director of Strategic Projects, PICT

    Houses of Parliament, London SW1A 0AA

    020 7219 xxxx