Schedule 19 Governance and Monitoring Arrangements

1. The Parties will comply with their requirements under:

Clause 20 Partnering

Clause 22 Liaison

Clause 12 Accounting Matters

Schedule 11 Payment and Performance Mechanism.

The parties will comply with their obligations under the Joint Venture Agreement

MONITORING, CONSULTATION AND LIAISON

2. The parties agree that the provisions set out in 2 of this schedule 19 are statements of intent only.

Figure 1 Strategic Partnership Governance

The structure of the Partnership takes into account a number of different stakeholders. In addition to the Partner Organisations there is a lot of input from Councillors and Council Officers and our customers such as schools, the public and local businesses. These interests are represented in different ways which link together as shown in the diagram above.

Membership of the Strategic Partnership Advisory Board will include Councillors, Council Officers and Directors from Mouchel Parkman and Agilisys. The purpose of the SPB is to provide a forum, through which a broad range of views from Members and others can be obtained. This is in order to inform and advise the JVC in devising strategy and meeting Council objectives.

The JVC Board will be made up of Executive Directors from the Council, Mouchel Parkman and Agilisys. Following the advice from the Strategic Partnership Advisory Board the JVC Board will decide the strategy for the operation of the Partnership.

The Client Liaison Group will include representatives from a range of stakeholders. This group will co-ordinate with existing liaison groups, particularly public forums and schools liaison groups. The membership is flexible and will change to ensure that we are listening to the views of the whole range of our customers.

The Partner will comply with the Council's Schemes of Delegation (as defined in the Council Policies and Standards), which includes, where provided for, seeking authorisation of Cabinet or individual Cabinet Members or the appropriate Committee or Sub-Committee approval, and in some instances consultation with Chair and Vice-Chair of Committees or Sub-Committees or a Cabinet Member with lead responsibility for an area, or as directed by the Cabinet Committee or Sub-Committee.

The Council's Scheme of Delegation is being amended to substitute the title of the former Head of Service for the relevant Director in the Partner structure.

Reports seeking authorisation from Members/Cabinet, Committees etc will be in the Council's standard report format and the name of that post holder, who will undertake existing consultation with the Head of Finance and/or the Borough Solicitor and/or the Head of Personnel, where relevant, together with the SP Contracts Manager.

Officers seconded to the Partner will continue to attend Cabinet, Committee and Sub-Committee meetings, Chair's Agenda Meetings and briefings as required, to present Reports and to provide Members with advice on relevant matters arising, as they have done prior to the formation of the Partner.

Officers seconded to the Partner will continue to liaise with Members and keep them briefed and informed on all relevant issues and particularly in regard to issues which are likely to affect/have an impact on a particularly Township or its residents. Officers will also continue to provide input into the devolution of decision making to Townships and Township involvement in on going service development.

The regular meetings between the former Heads of Service in the Inscope Services with the Lead Member for that Service and nominated opposition Members will continue following the formation of the Partner and information regarding the running of the Service will continue to be provided to the Lead Member for that Service for the purpose of their Quarterly Report to Council, and to the relevant Overview & Scrutiny Committee in relation to performance indicators.

The relevant Officer of the Partner will continue to report to and attend the Overview & Scrutiny Committee relevant to the Service being provided in relation to performance indicators and any other matter requested.

The Partner will comply with the requirements of the Constitution of the Council as amended from time to time, including for the avoidance of doubt the Articles of Constitution, Responsibility for Functions, Rules of Procedure, Codes and Protocols and Scheme of Delegation, in relation to all work undertaken for on behalf of the Council.

Any reference to a Head of Service in any of the documents forming the Council's Constitution will include the relevant Director in the Partner, i.e. list the Director

The Partner will provide proper Notice and details of all intended Executive Decisions for inclusion in the Forward Plan, as detailed in the attached Guidance Note, as amended from time to time.

3. REGULAR PARTNERSHIP REVIEW MEETINGS