Our ref: 
HA/NH&ST1/FOI_07_05_2009 
Mr Adam Schwalm 
Your ref: 
HAIL Customer Response Form –  
Health & Safety Adviser 
                       Call # 4635907          
1st Floor 
 
Woodlands 
 
Manton Lane 
Tristan Young 
Bedford MK41 7LW 
[[FOI #11343 email]] 
 
 
Direct Line: 
01234 796283 
 
Fax: 01234 
796078 
 
 
 
13 May 2009 
 
 
 
 
 
 
Dear Tristan Young 
 
FREEDOM OF INFORMATION REQUEST - LICENCE CHECKING 
 
I am writing to confirm that we have completed our search for the information which you 
requested on 7th May 2009.  
 
You requested answers to the following questions; 
 
Please could you tell me if the Highways Agency checks the driving licences of  
(a) those employees who use the Highways Agency’s fleet of vehicles; and 
(b) those employees who use their own vehicles for Highways Agency business? 
 
I would also like to know how the licences are checked, (e.g. visual inspection by a 
more senior member of staff/HR dept or checked with DVLA database) and how often 
the checks are made? 
 
Answers 
 
All staff who drive on Agency Business, whether it be using their own car or a hire car, 
have their driving licences (both parts) checked by their Line Manager. 
 
The checks form part of the requirement of our Driving on Agency Business Policy, 
which are carried out annually.  
 
A copy of our Driving on Agency Business Policy is also enclosed.   
 
 
 
 
 
 
 
 HA/NH&ST1/FOI_07_05_2009 
 
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In keeping with the spirit and effect of the Freedom of Information Act, all information is 
assumed to be releasable to the public unless exempt. We will, therefore, be 
simultaneously releasing to the public the information you requested, together with any 
related information that will provide a key to its wider context via our website: 
http://www.highways.gov.uk/ 
 
Most documents supplied by us will have been produced by government officials so will 
be Crown Copyright. You can find details on the arrangements for re-using Crown 
copyright on the Office of Public Sector Information website at: 
http://www.opsi.gov.uk/click-use/index.htm. 
 
If you are unhappy with the way we have handled your request, you may ask for an 
internal review. A leaflet detailing our internal review process is available. If you require 
a copy, please phone the Highways Agency Information Line on 08457 50 40 30; or e-
mail [Highways Agency request email]. You should contact me if you wish to complain. 
 
If you are not content with the outcome of the internal review, you have the right to 
apply directly to the Information Commissioner for a decision. The Information 
Commissioner can be contacted at: 
 
Information Commissioner’s Office  
 
Wycliffe House  
 Water 
Lane 
 Wilmslow 
 Cheshire 
 SK9 
5AF 
 
If you have any queries about this letter, please contact me. Please remember to quote 
the reference number above in any future communications. 
 
Yours sincerely 
 
Mr Adam Schwalm 
National Health & Safety Team 
Email: [email address] 
 
cc:  
HAIL 
 
HA/NH&ST1/FOI_07_05_2009 
 
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